January 9, 2019 Regular City Commission Meetings
»
Items 1 - 3 - 1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.
Items 1 - 3
1. ROLL CALL.2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.
»
Item 4 - APPROVAL OF MINUTES.
4.A. Approval of Minutes
Approval of the Minutes of the December 19, 2018 Shade Meeting and the
December 19, 2018 Business Meeting of the City Commission.
Item 4
APPROVAL OF MINUTES.4.A. Approval of Minutes
Approval of the Minutes of the December 19, 2018 Shade Meeting and the
December 19, 2018 Business Meeting of the City Commission.
»
Item 5 - AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Item 5
AGENDA APPROVAL.THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
»
Item 6 - PRESENTATION.
BEAUTIFICATION AWARDS - DECEMBER - 2018 (pp. 11-13)
Residential Award :
Shane and Ave Applegate, 135 South Peninsula Drive, Commissioner
Quanita May, Zone 3, to present.
Commercial Award :
Bethune-Cookman University-Hisoric Disrict, 640 Dr. Mary McLeod
Bethune Boulevard, Mayor Derrick L. Henry to present.
Item 6
PRESENTATION.BEAUTIFICATION AWARDS - DECEMBER - 2018 (pp. 11-13)
Residential Award :
Shane and Ave Applegate, 135 South Peninsula Drive, Commissioner
Quanita May, Zone 3, to present.
Commercial Award :
Bethune-Cookman University-Hisoric Disrict, 640 Dr. Mary McLeod
Bethune Boulevard, Mayor Derrick L. Henry to present.
»
Item 7 - CITIZENS.
PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda.
Item 7
CITIZENS.PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda.
»
Consent Agenda - CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Budget Division - Firs Quarter FY 2018/19 Budget Amendment
(pp. 15-24)
Resolution amending Resolution No. 18-325, which adopted the FY 2018/19
budget, in order to increase revenues by $4,038,967, operating expenditures
by $2,549,205, and transfers and capital projects by $1,489,762. This budget
amendment increases funding for the Jimmy Ann Repaving project,
esablishes funding for the City Island Rec Center Rehab project, rolls
forward available bike week funds and a donation received in FY 2017/18,
increases the transfer to the Cultural Services Fund, adjuss the Appropriation
of Fund Balance and the budgeted current year revenues in the trus and
impact fee funds, increases the transfer from the Transportation 5Cent Fund
to the 2010 Capital Improvement Revenue Note Fund, and rolls forward
funds in the Water and Sewer Fund for a vehicle ordered but not delivered in
FY 2017/18.
Recommendation: Budget Ofcer recommends adoption of the Resolution.
8.B. Public Works/Technical Services Division - General Mechanical Corporation
- Ratifcation of the Emergency Replacement of the HVAC sysem at the
Schnebly Center (pp. 25-50)
Resolution ratifying the Emergency Replacement of the HVAC sysem at the
Schnebly Center in the amount of $211,333 with General
Mechanical
Corporation, 418 N. Seagrave Street, Suite B, Daytona Beach, FL 32114 that
was approved under the City Managers Emergency Authority. This was
needed to provide a new HVAC sysem for the Schnebly Center which
sufered a catasrophic failure las Augus. This covers supplying the labor and materials to insall the new HVAC sysem and removal of the old one.
Funds available in the General Fund
Recommendation: Public Works Director recommends adoption of the
Resolution.
8.C. Utilities Department - Utility Service Co., Inc., SUEZ Advanced Solutions -
Sole Source Contract Approval (pp. 51-81)
Resolution approving a sole source contract with Utility Service Co., SUEZ
Advanced Solutions, 1230 Peachtree St NE, Suite 1100, Atlanta, GA 30309
for potable water disribution sysem cleaning with the following provisions:
Authorize the terms of the contract to be three years with two one-year
options to renew;
Authorize the City Manager to spend up to $120,000 in FY2019; and
Authorize the City Manager to renew the contract annually and expend
such sums as budgeted each year.
Over time, the potable water disribution sysem develops a build-up of
bioflm and other soft deposits that can impact water quality. Ice Pigging is a
method to efectively clean pipes without damaging the pipe and
appurtenances as other pigging methods can. Standard pigging utilizes a
rigid object that is pushed through the pipe by a large amount of water. The
hard pig can get suck in the pipe and by virtue of its unpliable nature, it is
not able to clean around appurtenances protruding into the pipe. During ice
pigging, an ice slurry is pushed through the pipe and naturally fows and
scrubs around cracks, crevices, and protrusions in the pipes and does not rely
on large amounts of water nor is there a possibility of the ice causing an
obsruction. In addition, excavation is required when utilizing a rigid pig but
ice pigging enters through a hydrant or a tap. The department utilized this
method in January 2018 and confrmed that Ice Pigging uses signifcantly
less water during the cleaning period and appears to clean more thoroughly
than other cleaning methods. Furthermore, this method lessened downtime
of the sysem and ensures available water to our cusomers in a timely
manner. The pipe lines to be cleaned in the frs contract year are:
Tournament Drive (LPGA to Champion Middle School) 5,100 LF
Thames Avenue 1,000 LF
Halifax Avenue N (Seabreeze Blvd to University Blvd) 2,350 LF
S. Peninsula Blvd. (Ames Lane to Thames Avenue) 3,850 LF
Wiseria Rd and Ocean Dunes Terrace 2,270 LF
Funds available in the Water and Sewer Fund.
Recommendation: Utilities Director recommends adoption of the
Resolution.
8.D. Engineering/Public Works Division - Saboungi Consruction, Inc -
Consruction Contract - Lowes Responsive Bid Award (pp. 82-180)
Resolution awarding a Consruction Contract to the lowes responsive
bidder, Saboungi Consruction Inc., 290A North Highway 1, Ormond Beach,
FL 32174 in the amount of $94,842 for the Bethune Point Observation
Pier to repair damages to the piling and boardwalk caused by Hurricane
Irma. The pier abruptly lifted as result of the sorm surge generated during
the Hurricane, desroying components of the pier. Since this damage
occurred during Hurricane Irma the project is potentially eligible for 75%
($71,131.50) cos share from Federal Emergency Management Agency
(FEMA) and an additional 12.5% ($11,855.25) cos share from the State of
Florida.
Funds in the amount of $82,986.75 is available in the FEMA –
Hurricane Irma Fund and $11,855.25 in the General Fund.
Recommendation: Public Works Director recommends adoption of the
Resolution.
8.E. Utilities Department - Bryson Crane Rental Service, LLC - Contract
Approval (pp. 181-206)
Resolution approving a contract with Bryson Crane Rental Service, LLC,
225 Marion Street, Daytona Beach, FL 32114 for rental of cranes on an “asneeded”
basis to be billed out using the hourly rates in the contract.
The contract approval includes the following provisions:
Authorize the terms of the contract to be two years with three one-year
options to renew;
Authorize the City Manager to spend an amount not expected to exceed
$33,000.00 in FY2019; and
Authorize the City Manager to exercise the renewal options and expend
such sums as budgeted each year.
The Utilities Department requires the use of cranes to perform routine and
emergency repairs at all three treatment Plants. These treatment sysems
include associated well felds, booser pump sations, reuse pump sations,
and wasewater lift sations. Funds available in the Water and Sewer Fund.
Recommendation: Utilities Director recommends adoption of the
Resolution.
Consent Agenda
CONSENT AGENDA.PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Budget Division - Firs Quarter FY 2018/19 Budget Amendment
(pp. 15-24)
Resolution amending Resolution No. 18-325, which adopted the FY 2018/19
budget, in order to increase revenues by $4,038,967, operating expenditures
by $2,549,205, and transfers and capital projects by $1,489,762. This budget
amendment increases funding for the Jimmy Ann Repaving project,
esablishes funding for the City Island Rec Center Rehab project, rolls
forward available bike week funds and a donation received in FY 2017/18,
increases the transfer to the Cultural Services Fund, adjuss the Appropriation
of Fund Balance and the budgeted current year revenues in the trus and
impact fee funds, increases the transfer from the Transportation 5Cent Fund
to the 2010 Capital Improvement Revenue Note Fund, and rolls forward
funds in the Water and Sewer Fund for a vehicle ordered but not delivered in
FY 2017/18.
Recommendation: Budget Ofcer recommends adoption of the Resolution.
8.B. Public Works/Technical Services Division - General Mechanical Corporation
- Ratifcation of the Emergency Replacement of the HVAC sysem at the
Schnebly Center (pp. 25-50)
Resolution ratifying the Emergency Replacement of the HVAC sysem at the
Schnebly Center in the amount of $211,333 with General
Mechanical
Corporation, 418 N. Seagrave Street, Suite B, Daytona Beach, FL 32114 that
was approved under the City Managers Emergency Authority. This was
needed to provide a new HVAC sysem for the Schnebly Center which
sufered a catasrophic failure las Augus. This covers supplying the labor and materials to insall the new HVAC sysem and removal of the old one.
Funds available in the General Fund
Recommendation: Public Works Director recommends adoption of the
Resolution.
8.C. Utilities Department - Utility Service Co., Inc., SUEZ Advanced Solutions -
Sole Source Contract Approval (pp. 51-81)
Resolution approving a sole source contract with Utility Service Co., SUEZ
Advanced Solutions, 1230 Peachtree St NE, Suite 1100, Atlanta, GA 30309
for potable water disribution sysem cleaning with the following provisions:
Authorize the terms of the contract to be three years with two one-year
options to renew;
Authorize the City Manager to spend up to $120,000 in FY2019; and
Authorize the City Manager to renew the contract annually and expend
such sums as budgeted each year.
Over time, the potable water disribution sysem develops a build-up of
bioflm and other soft deposits that can impact water quality. Ice Pigging is a
method to efectively clean pipes without damaging the pipe and
appurtenances as other pigging methods can. Standard pigging utilizes a
rigid object that is pushed through the pipe by a large amount of water. The
hard pig can get suck in the pipe and by virtue of its unpliable nature, it is
not able to clean around appurtenances protruding into the pipe. During ice
pigging, an ice slurry is pushed through the pipe and naturally fows and
scrubs around cracks, crevices, and protrusions in the pipes and does not rely
on large amounts of water nor is there a possibility of the ice causing an
obsruction. In addition, excavation is required when utilizing a rigid pig but
ice pigging enters through a hydrant or a tap. The department utilized this
method in January 2018 and confrmed that Ice Pigging uses signifcantly
less water during the cleaning period and appears to clean more thoroughly
than other cleaning methods. Furthermore, this method lessened downtime
of the sysem and ensures available water to our cusomers in a timely
manner. The pipe lines to be cleaned in the frs contract year are:
Tournament Drive (LPGA to Champion Middle School) 5,100 LF
Thames Avenue 1,000 LF
Halifax Avenue N (Seabreeze Blvd to University Blvd) 2,350 LF
S. Peninsula Blvd. (Ames Lane to Thames Avenue) 3,850 LF
Wiseria Rd and Ocean Dunes Terrace 2,270 LF
Funds available in the Water and Sewer Fund.
Recommendation: Utilities Director recommends adoption of the
Resolution.
8.D. Engineering/Public Works Division - Saboungi Consruction, Inc -
Consruction Contract - Lowes Responsive Bid Award (pp. 82-180)
Resolution awarding a Consruction Contract to the lowes responsive
bidder, Saboungi Consruction Inc., 290A North Highway 1, Ormond Beach,
FL 32174 in the amount of $94,842 for the Bethune Point Observation
Pier to repair damages to the piling and boardwalk caused by Hurricane
Irma. The pier abruptly lifted as result of the sorm surge generated during
the Hurricane, desroying components of the pier. Since this damage
occurred during Hurricane Irma the project is potentially eligible for 75%
($71,131.50) cos share from Federal Emergency Management Agency
(FEMA) and an additional 12.5% ($11,855.25) cos share from the State of
Florida.
Funds in the amount of $82,986.75 is available in the FEMA –
Hurricane Irma Fund and $11,855.25 in the General Fund.
Recommendation: Public Works Director recommends adoption of the
Resolution.
8.E. Utilities Department - Bryson Crane Rental Service, LLC - Contract
Approval (pp. 181-206)
Resolution approving a contract with Bryson Crane Rental Service, LLC,
225 Marion Street, Daytona Beach, FL 32114 for rental of cranes on an “asneeded”
basis to be billed out using the hourly rates in the contract.
The contract approval includes the following provisions:
Authorize the terms of the contract to be two years with three one-year
options to renew;
Authorize the City Manager to spend an amount not expected to exceed
$33,000.00 in FY2019; and
Authorize the City Manager to exercise the renewal options and expend
such sums as budgeted each year.
The Utilities Department requires the use of cranes to perform routine and
emergency repairs at all three treatment Plants. These treatment sysems
include associated well felds, booser pump sations, reuse pump sations,
and wasewater lift sations. Funds available in the Water and Sewer Fund.
Recommendation: Utilities Director recommends adoption of the
Resolution.
»
Item 9 - PUBLIC HEARINGS
Engineering/Public Works Division - Tomoka Town Center Parcel B
Preliminary and Final Partial Replat Approval (pp. 207-222)
Resolution approving a partial replat of Tomoka Town Center Parcel B
Preliminary and Final plats for development of multifamily housing on 17.73
+/- acres of land. The project is located on the north side of Mason Avenue
and wes of Williamson Blvd. The Preliminary Plat was recommended for
approval by the Planning Board at their May 24 th, 2018 meeting with a 7-0
vote.
Andrew Holmes, Public Works Director, to report.
Recommendation: Public Works Director recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.
Item 9
PUBLIC HEARINGSEngineering/Public Works Division - Tomoka Town Center Parcel B
Preliminary and Final Partial Replat Approval (pp. 207-222)
Resolution approving a partial replat of Tomoka Town Center Parcel B
Preliminary and Final plats for development of multifamily housing on 17.73
+/- acres of land. The project is located on the north side of Mason Avenue
and wes of Williamson Blvd. The Preliminary Plat was recommended for
approval by the Planning Board at their May 24 th, 2018 meeting with a 7-0
vote.
Andrew Holmes, Public Works Director, to report.
Recommendation: Public Works Director recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.
»
Item 10A - Development and Adminisrative Services, Redevelopment Division - China
One - Rezoning to Redevelopment Midtown-Neighborhood Center Mixed
Use (RDM-2) (pp. 223-243)
Ordinance on frs reading - approving a reques to rezone 0.246± acre of
land located at 617 Bellevue Avenue from Single Family Residential-5 (SFR-
5) to Redevelopment Midtown-Neighborhood Center Mixed Use (RDM-2) to
allow the consruction of a parking lot to serve the adjacent resaurant and
proposed grocery sore. Applicant: Rashid Jamalabad, P.E., RJ Engineering,
LLC, on behalf of the property owner, Mr. Wang Tianfu.
Reed Berger, Redevelopment Director, to report.
Recommendation: Midtown Redevelopment Board recommends approval 4-
to-1 and the Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frs reading.
Note: If passed, Public Hearing January 23, 2019.
Item 10A
Development and Adminisrative Services, Redevelopment Division - ChinaOne - Rezoning to Redevelopment Midtown-Neighborhood Center Mixed
Use (RDM-2) (pp. 223-243)
Ordinance on frs reading - approving a reques to rezone 0.246± acre of
land located at 617 Bellevue Avenue from Single Family Residential-5 (SFR-
5) to Redevelopment Midtown-Neighborhood Center Mixed Use (RDM-2) to
allow the consruction of a parking lot to serve the adjacent resaurant and
proposed grocery sore. Applicant: Rashid Jamalabad, P.E., RJ Engineering,
LLC, on behalf of the property owner, Mr. Wang Tianfu.
Reed Berger, Redevelopment Director, to report.
Recommendation: Midtown Redevelopment Board recommends approval 4-
to-1 and the Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frs reading.
Note: If passed, Public Hearing January 23, 2019.
»
Item 10B - Development and Adminisrative Services, Redevelopment Division - Avisa
- Rezoning, Planned Development-Redevelopment (pp. 244-377)
Ordinance on frs reading - approving a reques to rezone 2.176± acres of
land located at 41 S. Ocean Avenue from Beachside Redevelopment-
Hotel/Mixed Use (RDB-1) to Planned Development-Redevelopment (PDRD)
to allow the consruction of a hotel with associated site improvements,
and authorizing the Mayor to execute the Avisa Hotel Planned Disrict
Agreement. Applicant: Glenn D. Storch, P.A. on behalf of Avisa Properties
VII, LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Beachside Redevelopment Board recommends approval
7-to-0 and the Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frs reading.
Note: If passed, Public Hearing, January 23, 2019.
Item 10B
Development and Adminisrative Services, Redevelopment Division - Avisa- Rezoning, Planned Development-Redevelopment (pp. 244-377)
Ordinance on frs reading - approving a reques to rezone 2.176± acres of
land located at 41 S. Ocean Avenue from Beachside Redevelopment-
Hotel/Mixed Use (RDB-1) to Planned Development-Redevelopment (PDRD)
to allow the consruction of a hotel with associated site improvements,
and authorizing the Mayor to execute the Avisa Hotel Planned Disrict
Agreement. Applicant: Glenn D. Storch, P.A. on behalf of Avisa Properties
VII, LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Beachside Redevelopment Board recommends approval
7-to-0 and the Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frs reading.
Note: If passed, Public Hearing, January 23, 2019.
»
Item 10C - City Manager's Ofce - Florida Power & Light (FPL) - Utility Easement (pp.
378-382)
Resolution granting Florida Power & Light (FPL) an Easement on City-
Owned property located at the Firs Step Shelter site on SR-92 (International
Speedway Boulevard), to insall and maintain electrical services to the
building and site and authorizing the City Manager to execute related FPL
documents needed to give efect to this Resolution. There is no cos to the
City associated with the application for Utility Easement.
Recommendation: City Manager recommends adoption of the Resolution.
Item 10C
City Manager's Ofce - Florida Power & Light (FPL) - Utility Easement (pp.378-382)
Resolution granting Florida Power & Light (FPL) an Easement on City-
Owned property located at the Firs Step Shelter site on SR-92 (International
Speedway Boulevard), to insall and maintain electrical services to the
building and site and authorizing the City Manager to execute related FPL
documents needed to give efect to this Resolution. There is no cos to the
City associated with the application for Utility Easement.
Recommendation: City Manager recommends adoption of the Resolution.
»
Item 10D - City Manager's Ofce - Planning Board Appointment (pp. 383-388)
Resolution appointing one (1) member to the Planning Board. The Board
shall consis of seven (7) members serving saggered terms of four years
commencing January 1 and expiring December 31, with at leas one member
residing in each Zone within the City and one at-large member. Mus be
qualifed electors in the City and hold no other City ofce. The membership
term of James Newman (Zone 3) expired on December 31, 2018 and Mr.
Newman would like to continue to serve.
Betty Goodman, Assisant City Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.
Item 10D
City Manager's Ofce - Planning Board Appointment (pp. 383-388)Resolution appointing one (1) member to the Planning Board. The Board
shall consis of seven (7) members serving saggered terms of four years
commencing January 1 and expiring December 31, with at leas one member
residing in each Zone within the City and one at-large member. Mus be
qualifed electors in the City and hold no other City ofce. The membership
term of James Newman (Zone 3) expired on December 31, 2018 and Mr.
Newman would like to continue to serve.
Betty Goodman, Assisant City Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.
»
Items 11 & 12 - 11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
12. ADJOURNMENT.
Items 11 & 12
11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITYMANAGER AND CITY ATTORNEY REPORT.
12. ADJOURNMENT.
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