Approval of the Minutes of the December 19, 2018 Shade Meeting and the December 19, 2018 Business Meeting of the City Commission.

Residential Award:

Shane and Ave Applegate, 135 South Peninsula Drive, Commissioner Quanita May, Zone 3, to present.

Commercial Award:

Bethune-Cookman University-Historic District, 640 Dr. Mary McLeod Bethune Boulevard, Mayor Derrick L. Henry to present.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda.

Resolution amending Resolution No. 18-325, which adopted the FY 2018/19 budget, in order to increase revenues by $4,038,967, operating expenditures by $2,549,205, and transfers and capital projects by $1,489,762. This budget amendment increases funding for the Jimmy Ann Repaving project, establishes funding for the City Island Rec Center Rehab project, rolls forward available bike week funds and a donation received in FY 2017/18, increases the transfer to the Cultural Services Fund, adjusts the Appropriation of Fund Balance and the budgeted current year revenues in the trust and impact fee funds, increases the transfer from the Transportation 5Cent Fund to the 2010 Capital Improvement Revenue Note Fund, and rolls forward funds in the Water and Sewer Fund for a vehicle ordered but not delivered in FY 2017/18.

Recommendation:  Budget Officer recommends adoption of the Resolution. 

Resolution ratifying the Emergency Replacement of the HVAC system at the Schnebly Center  in the amount of $211,333 with General Mechanical Corporation, 418 N. Seagrave Street, Suite B, Daytona Beach, FL  32114 that was approved under the City Managers Emergency Authority.  This was needed to provide a new HVAC system for the Schnebly Center which suffered a catastrophic failure last August.  This covers supplying the labor and materials to install the new HVAC system and removal of the old one.  Funds available in the General Fund 

Recommendation:  Public Works Director recommends adoption of the Resolution.

Resolution approving a sole source contract with Utility Service Co., SUEZ Advanced Solutions, 1230 Peachtree St NE, Suite 1100, Atlanta, GA 30309 for potable water distribution system cleaning with the following provisions:

• Authorize the terms of the contract to be three years with two one-year options to renew;
• Authorize the City Manager to spend up to $120,000 in FY2019; and
• Authorize the City Manager to renew the contract annually and expend such sums as budgeted each year.

Over time, the potable water distribution system develops a build-up of biofilm and other soft deposits that can impact water quality.  Ice Pigging is a method to effectively clean pipes without damaging the pipe and appurtenances as other pigging methods can.  Standard pigging utilizes a rigid object that is pushed through the pipe by a large amount of water.  The hard pig can get stuck in the pipe and by virtue of its unpliable nature, it is not able to clean around appurtenances protruding into the pipe.  During ice pigging, an ice slurry is pushed through the pipe and naturally flows and scrubs around cracks, crevices, and protrusions in the pipes and does not rely on large amounts of water nor is there a possibility of the ice causing an obstruction.   In addition, excavation is required when utilizing a rigid pig but ice pigging enters through a hydrant or a tap.  The department utilized this method in January 2018 and confirmed that Ice Pigging uses significantly less water during the cleaning period and appears to clean more thoroughly than other cleaning methods.  Furthermore, this method lessened downtime of the system and ensures available water to our customers in a timely manner.  The pipe lines to be cleaned in the first contract year are:

 Funds available in the Water and Sewer Fund.

Recommendation: Utilities Director recommends adoption of the Resolution. 

Resolution awarding a Construction Contract to the lowest responsive bidder, Saboungi Construction Inc., 290A North Highway 1, Ormond Beach, FL 32174 in the amount of $94,842 for the Bethune Point Observation Pier to repair damages to the piling and boardwalk caused by Hurricane Irma.  The pier abruptly lifted as result of the storm surge generated during the Hurricane, destroying components of the pier. Since this damage occurred during Hurricane Irma the project is potentially eligible for 75% ($71,131.50) cost share from Federal Emergency Management Agency (FEMA) and an additional 12.5% ($11,855.25) cost share from the State of Florida.  Funds in the amount of $82,986.75 is available in the FEMA – Hurricane Irma Fund and $11,855.25 in the General Fund.

Recommendation:  Public Works Director recommends adoption of the Resolution.

Resolution approving a contract with Bryson Crane Rental Service, LLC, 225 Marion Street, Daytona Beach, FL 32114 for rental of cranes on an “as-needed” basis to be billed out using the hourly rates in the contract.  The contract approval includes the following provisions:

• Authorize the terms of the contract to be two years with three one-year options to renew;

• Authorize the City Manager to spend an amount not expected to exceed $33,000.00 in FY2019; and

• Authorize the City Manager to exercise the renewal options and expend such sums as budgeted each year.

The Utilities Department requires the use of cranes to perform routine and emergency repairs at all three treatment Plants.  These treatment systems include associated well fields, booster pump stations, reuse pump stations, and wastewater lift stations.  Funds available in the Water and Sewer Fund.

Recommendation:  Utilities Director recommends adoption of the Resolution.

Resolution approving a partial replat of Tomoka Town Center Parcel B Preliminary and Final plats for development of multifamily housing on 17.73 +/- acres of land.  The project is located on the north side of Mason Avenue and west of Williamson Blvd.  The Preliminary Plat was recommended for approval by the Planning Board at their May 24^th, 2018 meeting with a 7-0 vote. 

Andrew Holmes, Public Works Director, to report.

Recommendation:  Public Works Director recommends adoption of the Resolution.

Action:  Motion to adopt the Resolution. 

Ordinance on first reading - approving a request to rezone 0.246± acre of land located at 617 Bellevue Avenue from Single Family Residential-5 (SFR-5) to Redevelopment Midtown-Neighborhood Center Mixed Use (RDM-2) to allow the construction of a parking lot to serve the adjacent restaurant and proposed grocery store.  Applicant: Rashid Jamalabad, P.E., RJ Engineering, LLC, on behalf of the property owner, Mr. Wang Tianfu.

Reed Berger, Redevelopment Director, to report.

Recommendation:  Midtown Redevelopment Board recommends approval 4-to-1 and the Planning Board recommends approval 6-to-0.

Action:  Motion to pass Ordinance on first reading.

  Note:  If passed, Public Hearing January 23, 2019.

Ordinance on first reading - approving a request to rezone 2.176± acres of land located at 41 S. Ocean Avenue from Beachside Redevelopment-Hotel/Mixed Use (RDB-1) to Planned Development-Redevelopment (PD-RD) to allow the construction of a hotel with associated site improvements, and authorizing the Mayor to execute the Avista Hotel Planned District Agreement.  Applicant: Glenn D. Storch, P.A. on behalf of Avista Properties VII, LLC.

Reed Berger, Redevelopment Director, to report.

Recommendation:  Beachside Redevelopment Board recommends approval 7-to-0 and the Planning Board recommends approval 6-to-0.

Action:  Motion to pass Ordinance on first reading.

  Note:  If passed, Public Hearing, January 23, 2019.

Resolution granting Florida Power & Light (FPL) an Easement on City-Owned property located at the First Step Shelter site on SR-92 (International Speedway Boulevard), to install and maintain electrical services to the building and site and authorizing the City Manager to execute related FPL documents needed to give effect to this Resolution.  There is no cost to the City associated with the application for Utility Easement.

Recommendation: City Manager recommends adoption of the Resolution.

Resolution appointing one (1) member to the Planning Board.  The Board shall consist of seven (7) members serving staggered terms of four years commencing January 1 and expiring December 31, with at least one member residing in each Zone within the City and one at-large member.  Must be qualified electors in the City and hold no other City office.  The membership term of James Newman (Zone 3) expired on December 31, 2018 and Mr. Newman would like to continue to serve.

Betty Goodman, Assistant City Manager, to report.

Recommendation:  Commission Action.

Action:  Motion to adopt the Resolution.