Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
4.A. Approval of Minutes
Approval of the minutes of the November 1, 2017 and the November 15, 2017 Regular Meeting of the City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

CITIZENS.
7.A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda. Items or discussions not listed on the Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Business Enterprise Management Department - Florida Tennis Center &
United States Tennis Association (USTA) - Fifth Annual Daytona Beach
Professional Women's Tennis Championship Tournament - Agreement
(pp. 20-37)
Resolution approving a contract between the United States Tennis
Association (USTA) and the City of Daytona Beach to host the Fifth Annual
Daytona Beach Professional Women's Championship Tournament on
January 7 - 14, 2018 and authorizing the expenditure up to $31,865 to
sponsor the event. The City has sponsored a USTA tournament for the past
four years. The past tournaments have been successful and profitable. This
tournament helps showcase professional women's tennis, the City and the
Florida Tennis Center. Funds available in the Florida Tennis Fund.
Recommendation: Business Enterprise Management Director
recommends adoption of the Resolution.

8.B. Finance Department - Electronic Transaction Systems (ETS) Corporation -
Golf Course and Tennis Center - Merchant Services Agreements
(pp. 38-106)
Resolution approving the Merchant Services Agreements with Electronic
Transaction Systems (ETS) Corporation, 20135 Lakeview Center Plaza,
Ashburn, VA 20147, for Merchant Services for the Golf Course and Tennis
Center. The current point of sale system (POS) at the golf course and tennis
center facilities is Club Prophet Systems (Proshopkeeper). The system has
been in use by the City since 2001 and has been an excellent record keeping
tool for inventory and transactional data. To enhance credit card security and
comply with the Europay, Mastercard and Visa (EMV) technical standard, or
chip technology, Club Prophet needs to complete the installation of chip
readers at the golf and tennis facilities. Club Prophet's exclusive merchant
services credit card provider is ETS Corporation in conjunction with Merrick
Bank Corporation, and new contracts are requested.
There are two components to credit card transactions: interchange fees and
merchant service charges. Interchange fees are dictated by the Credit Card
Association (i.e. Visa, Mastercard) and are non-negotiable. Merchant
services charges are assessed by ETS and Merrick Bank. ETS charges $0.10
per transaction plus markup depending on credit card type ranging from
0.0015 to 0.0050 of the transaction amount (sales). The estimated annual
merchant services fee for golf and tennis centers are $4,700 and $2,400
respectively. The agreements are on a month-to-month basis and renews by
successive months unless terminated. The City has the ability to terminate
upon 30 days notice and it is requested that the City Manager be authorized
to exercise termination of the agreements. It is also requested that the Chief
Financial Officer (CFO) be authorized to complete any additional forms,
designate online access and review and adjust which merchant services are
selected for the City in order to accommodate the rapid changes in
technology and to ensure internal procedures are followed. Funds available
in the Golf Course Fund ($4,700) and the Tennis Center Fund ($2,400).
Recommendation: Chief Financial Officer recommends adoption of
the Resolution.

8.C. Public Works, Development Services and Finance Departments - Cintas
Corporation - City Staff Uniforms & Floor Mats - Contract Amendment (pp.
107-125)
Resolution accepting amendment to renew and reduce unit pricing and
approve expenditures for the rental of staff uniforms and foor mats with
related delivery and laundry services on an as-needed basis for the following
divisions; Water/Wastewater, Stormwater, Facilities Maintenance, Fleet,
Grounds Maintenance, Leisure Services, Streets, Traffic Engineering, and
Meter Services, pursuant to a Cooperative Contract 12-JLH-011 awarded by
Hartford County Public Schools, Maryland to Cintas Corporation, 1844
Holonsback Drive., Daytona Beach, FL 32117.
The amendment allows for renewal of the Cooperative Contract which
decreases pricing for a variety of facility solutions, including uniform and
foor mat services and allows for participation by public agencies nationwide
via US Communities. The renewal term is two (2) years with a second two
(2) year option available. The estimated cost is $45,485.23 annually for a
total of $90,970.46 over two (2) years which includes an allowance for lost
and replacement uniforms. This is a savings of $7,039.45 annually and
$14,078.90 over two (2) years compared to the current contract. The
estimated cost for the balance of the 2017/2018 Fiscal Year is
$35,863.11. Funds available in various accounts of General Fund, Water and
Sewer Fund, Stormwater Fund, Fleet Maintenance Fund, and Facilities
Property Maintenance Fund.
Recommendation: Chief Financial Officer recommends adoption of the Resolution.

8.D. Development Services/Cultural Services and Leisure Services Department -
Peabody Auditorium Foundation Agreement - Amendment (pp. 126-134)
Resolution amending the Agreement between the City of Daytona Beach and
the Peabody Auditorium Foundation, Inc a 501c(3) not-for-profit
organization ("PAF")a 501c (3). The amendment extends the agreement for
two years through September 30, 2020, and extends the monthly “seed
money” payment provided by the City to PAF for an additional two years for
a total of $75,000.
The amendment sets a minimum fundraising target for the period
commencing November 1, 2017 and ending on November 1, 2019. PAF
must donate to the City $75,000 in unrestricted funds, which the City will be
free to use for capital or operating costs of the Auditorium; and an additional
$125,000, which may be unrestricted or restricted to capital use. The
priorities for annual funding and capital projects shall be determined by the
City. Additionally, the amendment increases the number of house seats to be
given to PAF for all City booked and presented performances from 12 to 24.
PAF shall release any unused seats back to the Auditorium box offce within
24 hours of show opening. Funds available in the Cultural Services Fund.
Recommendation: Acting Cultural Services & Leisure Services Director
recommends adoption of the Resolution.

8.E. Development Services/Cultural Services and Community Events Department
- Technomedia Solutions, Inc. - Agreement Amendment
(pp. 135-145)
Resolution approving an amendment to the Contract between the City of
Daytona Beach and Technomedia Solutions, 4545 36th Street, Orlando FL
32811, a Florida limited liability company. The Municipal Stadium
Scoreboard System Warranty with Technomedia Solutions, required for
maintaining functionality and aesthetics of the system, expires December 18,
2017. The proposed amendment extends the agreement to December 18,
2019, a period of two (2) years, in the amount of $15,000 per year, and
provides Reset-Repair, Quarterly Preventative Maintenance, and As-Needed
repair services by manufacturer approved technicians. Under the terms of the
amendment, the City shall have the option to extend the warranty period for
an additional one year. The extended warranty will cover all components of
the Scoreboard System including the video signal processing equipment,
equipment installed in the control room, and the PA/Audio equipment.
Quarterly Preventative Maintenance will commence on or around the first
week in March, 2018 and occur approximately every 90 days thereafter. This
is a sole source purchase, due to the existing contract with Technomedia
LLC, since Technomedia is the original installer, and since Technomedia
possesses institutional knowledge of the systems. Funds available in the
Municipal Stadium/JRBP Fund.
Recommendation: The Acting Cultural & Leisure Services
Director recommends adoption of the Resolution.

8.F. Public Works, Technical Services Division - McKim & Creed, P.A. –
Amendment No. 2 to Work Authorization No. 2 (pp. 146-157)
Resolution approving Amendment No. 2 to Work Authorization No. 2
(Contract No. 0111-0740-MC, Res No. 15-259 and 16-332) with McKim &
Creed, 139 Executive Circle, Suite 201, Daytona Beach, FL 32114, to add
Post Design Services to their contract, for a total Not to Exceed cost of
$28,961.86. The
Amendment is necessary to add post design services,
including construction bidding assistance and responses to Requests for
Information (RFI’s) for the first six (6) months of construction. This project
is expected to take approximately eight (8) months to construct. Funds
available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.G. Utilities Department - J.D. Webber Construction Co. - ISB / Red John Drive
Utility Improvements - Lowest, Best Responsive Bid (pp. 158-183)
Resolution awarding Bid No. 0318-3030 to J.D. Weber Construction Co.,
150 Business Center Drive, Ormond Beach, FL 32174 in the amount of
$543,655. The purpose of this project is to construct a new sanitary sewer
pump station and extend utilities to the proposed First Step Homeless
Assistance Shelter project site. Based upon review of the bids, J.D. Weber
Construction Co. is the lowest, best responsive bidder. Funds available in the
ISB / Red John Dr. Utility Improvements Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.
8.H. Utilities Department - Thompson Pump and Manufacturing - Sanitary Bypass
Pump for Lift Station 4 - Purchase (pp. 184-195)
Resolution authorizing the purchase of one (1) bypass pump from the
Florida Sheriff’s Association Bid FSA17-VEH 15.0 specification 076 with
options from Thompson Pump and Manufacturing, 4620 City Center Drive.,
Port Orange, FL 32129, in the amount of $54,980. The requested bypass
pump has been budgeted and is part an overall construction plan to provide
backup power for all new sanitary lift stations coming on line. The new lift
station is located at 550 Division Street, Daytona Beach. Funds available in
the Renewal and Replacement 8% Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.I. Utilities Department - De Nora Water Technologies, Inc. – Brennan Water
Treatment Plant – Electrode Assemblies - Sole Source (pp. 196-209)
Resolution approving the purchase of six (6) electrode assemblies from De
Nora Water Technologies Inc., 1110 Industrial Boulevard., Sugarland, TX
77474 in the amount of $234,127.64. The three Chlortec on-site
Hypochlorite Geeneration Systems at the Brennan Water Treatment Plant
produces chlorine which is the fundamental chemical in the disinfection
treatment process for potable water. Electrode cells in the assembly makes
the on-site production of chlorine feasible. The electrode assemblies have a
5-7 year life expectancy. The City keeps extra electrode assemblies in
inventory to replace expired electrode assemblies in order to maintain
redundancy and compliance with potable water quality standards. De Nora
Water Technologies is the sole manufacturer of Chlortec on-site
Hypochlorite Generation Systems including providing parts, repair services,
and technical support. The City for the last 10 years has used the Chlortec
Generation Systems exclusively to disinfect potable water in order to meet
current state and federal water quality regulations. Current State and Federal
water quality regulations for potable water plants require that on-site
Hypochlorite Generation Systems meet NSF (National Sanitation
Foundation) and EPA (Environmental Protection Agency) certification.
Chlortec manufactured on-site Hypochlorite Generation System fully
complies with the requirements. Funds available in the Renewal &
Replacement 5% Fund..
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.J. Public Works Department - Altec Service Group - Lower Boom Assembly -
Sole Source (pp. 210-219)
Resolution approving a Sole Source purchase in the amount of $32,987.92
with Altec Service Group, 2750 Imeson Road, Jacksonville, Florida 32220
to replace the Lower Boom Assembly for Unit 4900 assigned to the Traffic
Division. OSHA regulations require that all bucket and lift trucks be
inspected and certified annually by vendors that specialize and are approved
by OSHA to perform this work. Unit 4900 was inspected and found it did
not meet OSHA regulations so it could not be certified. Specifically, the
complete lower boom assembly was corroded to the point where it could not
be repaired. Thus, the need to completely replace the lower boom assembly
is necessary. The truck chassis and upper boom assembly are in good
condition. Sole source is justified for the request because Altec Service
Group is the original manufacturer and has the lower boom assembly
specifications for fabrication. Funds available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.K. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 220-221)
Resolution authorizing payment from the General Find in the amount of:
$2,000 to Public Works for Brownie the Town Dog project at Riverfront
Park from the Bike Week Sponsorship Funds of Commissioner Kelly White.
$250 to Turie T. Small Elementary School for the Female Empowerment
Focused Group from the Bike Week Sponsorship Funds of Commissioner
Paula Reed.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.

Item 9

PUBLIC HEARINGS.
9.A. Development and Administrative Services, Redevelopment Division - Land Development Code Text Amendment - Amend Article 5 (pp. 222-239)
Ordinance on second reading - PUBLIC HEARING - amending Article 5.4.C.13 (Temporary Redevelopment Project Parking Lot) of the Land Development Code to permit additional two-year extensions for temporary redevelopment project parking lots that are located on property that is part of an unexpired development agreement that was approved by the City Commission, that demonstrate a need for the extension, and meet all temporary parking lot standards. Applicant: Don Henderson, Boardwalk at Daytona Development LLC. ( Continued from the November 15, 2017 Regular City Commission Meeting)
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board motion to approve failed 1-to-4. Action: Motion to adopt the Ordinance

Item 10A

ADMINISTRATIVE ITEMS.
Development and Administrative Services, Planning Division - Bayberry Cove - First Amendment to Planned District Agreement (pp. 240-267)
Ordinance on frst reading - amending the Bayberry Cove Planned District Agreement located at International Tennis Drive to revise the minimum specialty setback requirements associated with single-family dwellings and townhomes, and authorizing the Mayor to execute the First Amendment to Bayberry Cove Planned District Agreement. Applicant: Richard D. Smith, ICI Homes, on behalf of BII Volusia Holdings, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0. Action: Motion to pass Ordinance on frst reading. Note: If passed, Public Hearing, December 20, 2017.

Item 10B

Development and Administrative Services, Redevelopment Division - 246 S. Beach Street - Rezoning to Planned Development-Redevelopment (pp. 268-364)
Ordinance on frst reading - approving a request to rezone .06± acres of land located at 246 S. Beach Street from Downtown Redevelopment - Beach Street Retail (RDD-1) to Planned Development-Redevelopment (PD-RD) to allow a tattoo establishment, and authorizing the Mayor to execute the 246 South Beach Planned District Agreement. Applicant: Colleen Miles, Land Development Resource Group, LLC, on behalf of Robert W. Mansour.
Reed Berger, Redevelopment Director, to report.
Recommendation: Historic Preservation Board recommended approval
4-to-2.
Downtown Redevelopment Board motion to approved
failed 2-to-3.
Planning Board recommended approval 4-to-2. Action: Motion to pass Ordinance on frst reading. ? Note: If passed, Public Hearing, December 20, 2017.

Item 10D

Office of the City Clerk - Municipal Campaign Report - Electronic Filing (pp. 371-374)
Ordinance on first reading - amending the City Code of Ordinances, Chapter 34 - Elections - to establish campaign report electronic fling through the Volusia County Supervisor of Elections Candidate Financial Reporting System. Lisa Lewis, the Volusia County Supervisor of Elections has offered the opportunity to each of the municipalities in the County to allow municipal candidates to file campaign reports electronically beginning January 2018. All candidate for municipal office would utilize the Online Treasurer Reporting System maintained and operated by Volusia County Supervisor of Elections Office. The City Clerk and the public will have prompt access to campaign reports electronically. Uniform electronic fling of reports by all municipal candidates will facilitate expanded public access to campaign finance information and conserve The City of Daytona Beach resources leading to greater efficiency.
Letitia LaMagna, City Clerk, to report.
Recommendation: City Clerk recommends passing the Ordinance on first reading.
Action: Motion to pass the Ordinance on first reading. Note: If passed, Public Hearing, December 20, 2017.

Item 10E

Finance Department - Branch Banking and Trust (BB&T) - Capital Financing of the Purchase of Fire Pumper (pp. 375-414)
Ordinance on first reading - approving the issuance of debt financing with Branch Banking and Trust Company (BB&T), P.O. Box 714, Columbia, South Carolina, 29202 in the amount of $450,000. The City received a proposal regarding the purchase of one (1) E-One Typhoon fire pumper from Hall-Mark RTC. City Commission adopted Resolution No. 17-355 approving the purchase and the intent to use debt financing at the November 1, 2017 City Commission Meeting. The Finance Department through its Financial Advisor, Public Financial Management, LLC, solicited financing proposals from banks and financing partners and received eight (8) responses. The overall proposal which best meets the City's needs is from BB&T with an interest rate of 2.3 percent and no additional fees for a term not to exceed 10 years with annual payments not to exceed $51,138 and no prepayment penalty. Repayment of the loan will commence on December 1, 2018 and be made annually from non-ad valorem revenues. After the first three years, financing can be prepaid in whole with no additional cost. The closing date is scheduled for December 21, 2017 and the estimated closing cost due in FY 2018 is $5,000. Funds available in the General Fund.
Patricia Bliss, Chief Financial Officer, to report.
Recommendation: Chief Financial Officer recommends passing the Ordinance on first reading. Action: Motion to pass Ordinance on first reading. Note: If passed, Public Hearing, December 20, 2017.

Item 10F

City Manager's Office - First Step Shelter Board of Directors - Appointment (pp. 415-420)
Resolution appointing one (1) member to the Board of Directors for the First Step Shelter, Inc. All Board appointments are made by the City of Daytona Beach City Commission by way of resolution. Appointees consist only of individuals or representatives of government agencies or corporate entities, contributing funding, property, expertise or other forms of assistance toward the First Step Shelter Program. This agenda item is to appoint Town of Ponce Inlet Council Member Bill Milano to represent Ponce Inlet as their representative. Ponce Inlet is qualified to have a representative on the Board of Directors because of their financial participation.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action. Action: Motion to adopt the Resolution.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.