Call to Order

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

4A. Approval of Minutes

Approval of the minutes of the November 12, 2014 Organizational Meeting/Swearing in
Ceremony held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION.
ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY
MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.

Presentation - Commissioner Kelly White - Greenville Chamber Trip (pp. 10-11)
Commissioner Kelly White will present to the City Commission a report regarding the
conference she attended in Greenville, South Carolina.

Item 7

CITIZENS.

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8A. Settlement of Claim - Amy Wilson (pp. 13-17)
Resolution authorizing payment in the amount of $185,000 to Amy Wilson and her attorney, William Chanfrau, Jr., for release and full settlement of all claims against the City and its employees arising from injuries sustained in an automobile accident involving a police vehicle on April, 30, 2012. Funds available in the Consolidated
Insurance Fund.
Recommendation: City Attorney recommends adoption of the Resolution.
8B. U.S. Department of Homeland Security - Assistance to Firefighters Grant - Grant Submission and Acceptance (pp. 18-22)
Resolution authorizing submission of a grant application and acceptance of grant funds if approved from the 2014 U.S. Department of Homeland Security – Assistance to Firefighters Grant, in the amount of $400,000; approving a 10 percent cash share in the amount $40,000; and authorizing the City Manager or his designee to execute any documents necessary for submittal of the grant application. Funds will be used for the
purchase of a Fire Pumper/Engine Apparatus. Funds available in the General Fund. Recommendation: Fire Chief recommends adoption of the Resolution.
8C. Support Services Department - Joe Harris Park Use for Bike Week - License Agreement (pp. 23-37)
Resolution approving a license agreement with Biarritz Club, 309 Pearl Street, Daytona Beach, FL, for the use of Joe Harris Park for Bike Week related events for a one-year term with four one-year renewals in the annual amount of $4,500, commencing Bike Week 2015; and authorizing the City Manager to exercise the renewal options.
Recommendation: Support Services Director recommends adoption of the Resolution.
8D. Support Services – Halifax Harbor Plaza Property Management Services – Renewal (pp. 38-54)
Resolution authorizing the first three-year renewal option with TW Realty, LLC, 115 E. Granada Blvd., Suite 112, Ormond Beach, FL 32176, for an estimated annual amount of $45,000, to manage the Plaza building at the Halifax Harbor Marina; and authorizing the City Manager to execute future renewal options subject to Commission budgetary
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approval. Funds available in the Halifax Harbor Plaza Fund.
Recommendation: Support Services Director recommends adoption of the Resolution.
8E. IAFF LOCAL 1162 Collective Bargaining Agreement 10/01/2014 - 09/30/2015, 3% COLA (pp. 55-134)
Resolution authorizing the City Manager to execute a Collective Bargaining Agreement between the City and IAFF, Local 1162, for the period covering October 1, 2014 through September 30, 2015; to provide a 3% COLA. The minimum and maximum of each pay grade will be adjusted by 3%. Amending Articles 14 - Promotions, 31-Wages,
31(a) - Specialty Assignments and 38-Duration.
Recommendation: Human Resources Director recommends adoption of the Resolution.
8F. Information Technology - Dedicated Internet Access - FPL FiberNet, LLC. - Service Agreement (pp. 135-154)
Resolution approving a 60 month service agreement with Florida Power and Light FiberNet (FN), 9350 W. Flagler St., Miami, FL 33174, for Dedicated Internet Access (DIA), for monthly payments of $1,777.50 ($21,330 annually); and authorizing the City Manager to expend funds for the annually recurring payments provided sufficient funds available. Funds available in the Information Technology Fund.
Recommendation: Chief Financial Officer recommends adoption of the Resolution. 8G. Utilities Department - Ozone System Repair - Sole Source (pp. 155-165)
Resolution approving the sole source purchase from Ozone Systems Group, Inc., 6687 State Road 132, Morrow, Ohio, 45152, in an amount not to exceed $625,000 to rehabilitate the ozone system at the Water Treatment Plant. The Water Treatment Plant uses ozone to reduce organic carbons in the treated water to fully comply with all regulatory drinking water standards. Three separate ozone systems were installed in 1986. They are rotated so to have two of the three ozone systems fully operational at
all times. The system rehabilitation includes:
1. Replace and upgrade three air compressors and associated air piping 2. Install an air baffling tank
3. Replace the air dryer / refrigeration system
4. Upgrade electrical controls and switchgear
5. Replace air flow control valves
6. Replace and upgrade the two ozone destruct units
Sole source is justified for this request because Ozone Systems Group, Inc., is the only ozone system contractor that performs work on Emery systems. Funds available in the Water and Sewer Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of the Resolution.
8H. Utilities Department - Resolution Ratifying City Manager's Emergency Expenditure - Purchase Order 2096 (pp. 166-171)
Resolution ratifying the emergency purchase of two Internal Recycle Pumps from Xylem Flygt Products, 2152 Sprint Boulevard, Apopka, FL 32703, in the amount of $83,458.92. Internal Recycle Pumps are critical in the treatment plant biological process at the Bethune Point Wastewater Plant. These pumps recycle biological solids from the second anoxic stage back into the influent sewage to allow the biology to consume more organics. Two of the four pumps were out of service. The plant normally operates utilizing two pumps during low influent flow periods. However, this left the plant with no spare pumps to maintain treatment levels. The City Manager declared the pump repairs an emergency and signed Purchase Order 2096 to Xylem Flygt Products. Ratifying resolution complies with the City Purchasing Code section 30-52(b) emergency purchases. Funds available in the Water and Sewer Improvement
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Fund.
Recommendation: Interim Utilities Director recommends adoption of the Resolution.
8I. Utilities Department - CRITICAL SOLE SOURCE - UV4000 Disinfection System Replacement Parts Regional Wastewater Treatment Plant (pp. 172-178)
Resolution approving Critical - Sole Source purchase order to Trojan Technologies, 3020 Gore Road, London, Canada N5V 4T7 in the amount of $286,960, to purchase replacement parts for the Regional Wastewater Treatment Plant UV disinfection system. To ensure wastewater is treated properly to fully comply with FDEP treatment standards, the city employs a UV disinfection system. The UV disinfection system kills bacteria before the treated wastewater is either discharged to the Halifax River or enters the reuse distribution system. The replacement parts consist of lamps, ballasts, wipers and glass sleeves. These parts are considered consumables and part of the city's
maintenance program. Funds available in the Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the Resolution.
8J. Allocation of Bike Week Sponsorship Funds (pp. 179-181)
Resolution authorizing payment from the General Fund in the amount of:
$100 to the National Council of Negro Women, Inc. for the Black History Brain Bowl Competition; and $500 to the Early Learning Coalition of Flagler and Volusia for the Dolly Parton's Imagination Library Friend and Fundraising Event from the Bike Week Sponsorship Fund of Mayor Derrick Henry.
Recommendation: Chief Financial Officer recommends adoption of the Resolution.

Item 9A (Part 1 of 2)

Capital Financing - Fire Vehicle Purchase (pp. 182-228)
Ordinance on second reading – PUBLIC HEARING - approving the issuance of debt
financing with US Bancorp Government Leasing and Finance Inc., 950 17th Street,
Denver, CO 80202, in an amount not to exceed $760,000 at an interest rate of 2.041
percent for a term of 10 years with semi-annual payments not to exceed $87,470.86
annually; and authorizing the City Manager to execute all documents needed to
complete and close the capital financing. The estimated payment due for fiscal year
2015 is $65,586.88. The proceeds will be used to purchase two fire vehicles for
frontline operations. An agenda item was submitted recommending a resolution
adopting City Commission declaration of intent to reimburse itself from proceeds of
debt and approval of the purchase of two fire vehicles from Hall-Mark Fire Apparatus.
Funds available in the Debt Service Fund.
Patricia Bliss, Chief Financial Officer, to report.
Recommendation: Chief Financial Officer recommends adoption of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 9B (Part 1 of 2)

Cypress Point - Residential Planned Unit Development (RPUD) - Rezoning (pp. 229-
357) Ordinance on second reading - PUBLIC HEARING - approving a request to rezone
57.2± acres of land located on Champions Drive from Single Family Residential (R-1A) and Planned Master Development (PMD) to Residential Planned Unit Development (RPUD) to allow for 131 single family residential lots, approve the Preliminary Plat and authorizing the Mayor to execute the PD Agreement. Applicant: Parker Mynchenberg, P.E., Parker Mynchenberg and Associates, Inc., on behalf of GC Land LLC.
Richard Walton, Planning Director, to report

Item 9A (Part 2 of 2)

Capital Financing - Fire Vehicle Purchase (pp. 182-228)
Ordinance on second reading – PUBLIC HEARING - approving the issuance of debt
financing with US Bancorp Government Leasing and Finance Inc., 950 17th Street,
Denver, CO 80202, in an amount not to exceed $760,000 at an interest rate of 2.041
percent for a term of 10 years with semi-annual payments not to exceed $87,470.86
annually; and authorizing the City Manager to execute all documents needed to
complete and close the capital financing. The estimated payment due for fiscal year
2015 is $65,586.88. The proceeds will be used to purchase two fire vehicles for
frontline operations. An agenda item was submitted recommending a resolution
adopting City Commission declaration of intent to reimburse itself from proceeds of
debt and approval of the purchase of two fire vehicles from Hall-Mark Fire Apparatus.
Funds available in the Debt Service Fund.
Patricia Bliss, Chief Financial Officer, to report.
Recommendation: Chief Financial Officer recommends adoption of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 9B (Part 2 of 2)

Cypress Point - Residential Planned Unit Development (RPUD) - Rezoning (pp. 229-
357) Ordinance on second reading - PUBLIC HEARING - approving a request to rezone
57.2± acres of land located on Champions Drive from Single Family Residential (R-1A) and Planned Master Development (PMD) to Residential Planned Unit Development (RPUD) to allow for 131 single family residential lots, approve the Preliminary Plat and authorizing the Mayor to execute the PD Agreement. Applicant: Parker Mynchenberg, P.E., Parker Mynchenberg and Associates, Inc., on behalf of GC Land LLC.
Richard Walton, Planning Director, to report

Item 10A

ADMINISTRATIVE ITEMS.

Land Development Code Text Amendment - Article 3, Section 2: Planning Board (pp.
358-369) Ordinance on first reading - amending the Land Development Code (LDC), Article 3
(Decision Making Bodies and Procedures), Section 2 (Planning Board), to reduce the
number of Planning Board Members from eleven to seven with at least one member
from each commission zone. This text amendment also changes the number of members
constituting a quorum from seven to four.
Richard Walton, Planning Director, to report
Recommendation: Planning Board recommends approval 9-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, December 17.

Item 10B

McCrary Dormitory - Rezoning (pp. 370-444)
Ordinance on first reading - approving a request to rezone .58± acres of land located
at 828 George W. Engram Blvd. from RP (Residential Professional) to RPUD
(Residential Planned Unit Development) for the purpose of reestablishing a dormitory
use and authorizing the Mayor to execute the PD Agreement. Applicant: Mark S.
Dowst, P.E., of Mark Dowst & Associates, on behalf of the property owner, Earl C.
McCrary III.
Reed Berger, Redevelopment Director, to report.
Recommendation: Midtown Board recommends approval 9-to-0.
Planning Board recommends approval 7-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed Public Hearing, December 17.

Item 10C

Two Men and a Truck PCD - Rezoning, First Amendment (pp. 445-518)
Ordinance on first reading - approving a request to amend the existing Planned
Commercial District Agreement for property located at 370 South Nova Road to add
BR-1 (Retail) and OP (Office Professional) uses and to allow moving and storage
facilities and authorizing the Mayor to execute the First Amendment to the PCD
Agreement. Applicant: PJL Holdings, Inc., on behalf of National Bakery Industrial
Owner, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 7-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, December 17.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT