Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
4.A. Approval of Minutes
Approval of the minutes of the October 18, 2017 Regular Meeting of the City
Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.
6.A. Presentation - Peabody Advisory Board (pp. 18-26)
Presentation by the Peabody Advisory Board to the City of Daytona Beach
reviewing the 2017 Annual Report. Presentation to include accomplishments
of 2016-2017 season. Vice Chairman Ernest Murphy, to report.

Item 7

CITIZENS.
7.A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Budget Division - Fourth Quarter FY 2016/17 Budget Amendment
(pp. 28-35)
Resolution amending Resolution No. 16-264 (as previously amended),
which adopted the FY 2016/17 budget, in order to increase revenues by $
206,986, decrease operating expenditures by $ 800,259, and increase capital
expenditures and transfers by $ 1,007,245. This budget amendment
recognizes anticipated federal and state revenues and segregates the
estimated city portion of costs related to Hurricane Irma, increases the
funding for the Beville Road Median Landscape project, and increases the
transfer to various enterprise funds in order to maintain their current fund
balance.
Recommendation: Budget Offcer recommends adoption of the Resolution.
8.B. Public Works/Administration Department - Thompson Consulting Services,
LLC – Debris Monitoring and Related Services – Amendment to Contract
No. 0112-1290 (pp. 36-61)
Resolution ratifying the Emergency Purchase Order No. 11033 in the
amount not-to-exceed $500,000 for Thompson Consulting Services, LLC –
Debris Monitoring Services, LLC 1135 Townpark Avenue, Lake Mary, FL
32746, Task Order No. 2 Debris Monitoring Services and approving Task
Order No. 3 – Grant Management Support Services in the amount not-toexceed
$100,000 in response to Hurricane Irma (DR-4337-FL).
FEMA historically reimburses the City for a portion of these costs.
Assistance for the State and affected local Governments can include as
required:
• Payment of not less than 75 percent of the eligible costs for debris
removal and emergency protective measures taken to save lives and protect
property and public health. Emergency protective measures assistance is including direct federal assistance (Source: FEMA funded, state
administered.)
• The State of Florida historically reimburses 50% of the remaining
balance of the local cost share.
General fund balance will be used for any unreimbursed costs and 12.5%
(75,000) has been set aside for this agenda item. A future budget amendment
will authorize all Hurricane Irma (DR-4337-FL) related costs not covered by
FEMA.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.C. Public Works/Administration Department - DRC Emergency Services, LLC -
Emergency Debris Removal post Hurricane Irma - Ratifcation
(pp. 62-84)
Resolution ratifying Purchase Order No. 10912 in an amount not to exceed
$600,000 for emergency debris removal services rendered by DRC
Emergency Services, LLC, 740 Museum Drive, Mobile, AL 36608.
FEMA and the State historically reimburses the City for a portion of these
costs. Assistance for the State and affected local Governments can include as
required:
• Payment of not less than 75 percent of the eligible costs for debris
removal and emergency protective measures taken to save lives and protect
property and public health. Emergency protective measures assistance is
available to state and eligible local governments on a cost-sharing basis
including direct federal assistance (Source: FEMA funded, state
administered.)
• The State of Florida historically reimburses 50% of the remaining
balance of the local cost share.
General fund balance will be used for any unreimbursed costs and 12.5%
($75,000) has been set aside for this agenda item. A future budget
amendment will authorize all Hurricane Irma related costs not covered by
FEMA.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.E. Utilities Department - McKim & Creed, Inc.- Change Order No. 2 to
Contract No. 0415-3100 - Halifax River Force Main Improvements Project -
Additional Construction Phase Services (pp. 112-126)
Resolution approving Change Order No. 2 to Contract No. 0415-3100 with
McKim & Creed, Inc., 139 Executive Circle, Suite 201, Daytona Beach, FL
32114, for an amount not-to-exceed $48,335.43. The purpose of this request
is to reimburse McKim & Creed, Inc., for additional construction engineering
and inspection services for the Halifax River Force Main Improvements
project. Funds are available in the State Revolving Loan - W&S
Construction Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.
8.F. Public Works, Technical Services Division - C & L Landscape, Inc. - Beville
Road Median Landscaping Project - Ratify Change Order No.2 (pp. 127-
137)
Resolution ratifying Change Order No. 2 for the emergency work completed
by C&L Landscaping, Inc, 1601 E. Duval St, Jacksonville, FL 32202, for
Hurricane Irma Recovery, for a total of $37,950.
Hurricane Irma damaged
much of the Beville Road Median Landscaping Project’s newly installed
Medjool Palm Trees and Crape Myrtle Trees on Beville Road which required
emergency action on the part of C&L Landscaping to reset and re-stake all of
these trees to prevent a potential danger to vehicle drivers and pedestrians as
well as further damage to the trees and irrigation infrastructure. Funds
available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.G. Engineering/Public Works Department - MCG Services, LLC and
Infrastructure Engineers, Inc. (IEI) - Second Lowest Responsive
Bid Construction Contract Award and Work Authorization No. 4
(pp. 138-168)
Resolution authorizing the acceptance of a Construction Contract with the
second lowest responsive bidder, MCG Services, LLC (MCG), in the amount
of $273,497.50 and authorizing Work Authorization No. 4 for Construction
Engineering Inspection (CEI) Professional Services with Infrastructure
Engineers, Inc. (IEI), in the amount of $38,151.50. The low bid expired after
60 days and the bidder did not agree to hold their offer. The second lowest
responsive and responsible bidder has agreed to hold their bid until
December 13, 2017 making MCG the lowest responsive and responsible
bidder in accordance with the contract documents.
The Construction Contract
and Work Authorization No. 4 for CEI services provide for the construction
and oversight of the new sidewalks, curbs, miscellaneous driveway aprons,
ADA compliant ramps, and crosswalks along North Street between Clyde
Morris Boulevard and Nova Road. Per Resolution 17-105, the City executed
a Florida Department of Transportation (FDOT) Local Agency Agreement
(LAP) reimbursable grant agreement. $8,831.25 will be needed to cover the
LAP ineligible concrete cost to ensure the work is done incompliance with
City Standards. Fund available in the General Funds ($46,982.75) and the
Grants Project Fund ($264,666.25).
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.H. Public Works, Division of Technical Services - General Mechanical Corporation - Historic Bandshell Phase II - Lowest, Responsive Responsible
Bid Award (pp. 169-188)
Resolution awarding a Construction Contract to the lowest responsive
responsible bidder, General Mechanical Corporation, 418 North Seagrave
Street, Suite B, Daytona Beach, Florida 32114 in the amount of $998,891.77
for restoration of the Historic Bandshell. Interior renovations are required to
bring the building up to the current building codes and to meet the needs of
entertainment events, utilizing new and more energy effcient technology
while still maintaining the historical structure exterior.
The interior of the building has not been renovated in over 50 years. All of
the electrical, plumbing, HVAC and ADA does not meet the current codes.
This project consists of complete demolition of the interior of the building
and replacement of all interior improvements to include but not limited to
architectural elements, electrical, heating and ventilation, plumbing fxtures
and piping, painting, and all new fooring. The requirement for the use of
special corrosion resistant materials such as stainless steel and the enhanced
protection of all exterior equipment and products from an aggressive ocean
environment, the need for an extended 10 year warranty against rusting and
damage and the greater than expected extent of deterioration encountered has
increased the cost of the project over the original preliminary planning level
cost estimate. Funds available in the Main Street Redevelopment Fund
($180,321), Grant Projects Fund ($468,570.77) and the Capital Projects Fund
($350,000)
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.I. Public Works, Division of Technical Services - Vintage King Audio, Inc -
Peabody Sound System - Lowest Responsive Bid Contract Award
(pp. 189-199)
Resolution awarding the Lowest Responsive Bid Contract Award to Vintage
King Audio, Inc., 1603 E. Nine Mile Road, Ferndale, MI in the amount of
$103,106.11 to supply sound system equipment according to the contract
documents for the Peabody Auditorium. The existing system is overs 25
years old and does not meet the expectations of or provide the acoustic
quality and versatility of sound performance required to continue recruiting
top performing acts for the Peabody. Funds have been granted by the
Peabody Foundation to upgrade part of the system however, more funding is
necessary to complete the entire system.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
8.J. Business Enterprise Management Department - Certifed Roofng and
Renovations - Emergency Expenditure Ratifcation (pp. 200-340)
Resolution ratifying an emergency purchase order to Certifed Roofng &
Renovations, P.O. Box 120848, West Melbourne, FL 32912 in the amount
of $184,615. Hurricane Irma caused substantial roof damages to multiple
BEMD facilities. On October 18, 2017, the City Manager authorized an
emergency Purchase Order No.11214 to repair / replace the roofs. This claim
will be submitted to FEMA upon their approval for Category E (Buildings &
Equipment) expense reimbursements. FEMA historically reimburses the
state and affected local governments not less than 75% for these costs. The
State of Florida historically reimburses 12.5% (50% of the remaining
balance) of the local cost share. General fund balance will be used for any
unreimbursed costs and 12.5% is not expected to be reimbursed. Funds are
available in FEMA - Hurricane Irma Fund for $161,538 and the General
Fund for $23,077.
Recommendation: Business Enterprise Management Department
Director recommends adoption of the Resolution.
8.K. Utilities Department - National Joint Power Alliance - Vehicle Purchase
(pp. 341-358)
Resolution authorizing the purchase of a Sanitary Sewer Combination
Cleaner Vehicle from the National Joint Power Alliance Bid 022014-FSC
with options from Environmental Products of Florida, 2525 Clarcona Road,
Apopka, FL 32703 in the amount of $344,305.29. The requested
replacement vehicle for a 2006 Sanitary Sewer Combination Cleaner vehicle
has been budgeted and is part of the overall vehicle replacement program for
the City. Funds available in the Water & Sewer Improvement Construction
Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.
8.L. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 359-360)
Resolution authorizing payment from the General Fund in the amount of:
$150 to Cultural Services for Light Up Midtown from the Bike Week
Sponsorship Funds of Mayor Derrick Henry.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.
8.M. Development Services - River To Sea - FDOT - Advance Funding the East
ISB Improvement Project **Addendum added 11-15-17**
Resolution supporting a request (via Resolution) from River To Sea
Transportation Planning Organization (TPO) for the Florida Department of
Transportation (FDOT) to advance funding of the East International
Speedway Boulevard (ISB) expansion. The proposed action was suggested
by FDOT staff at a November 8, 2017 meeting with City and TPO staff.
Their actions were suggested by FDOT staff as the remaining steps by the
City and TPO to perfect advancement of the East ISB project for design and
construction, to-wit: A Resolution of the City Commission, a TPO
Resolution of support for the advancement and fnally an executed agreement
between FDOT and the City to address City contribution for payment of
charges to design and prepare construction drawings for the East ISB
expansion. The proposed East ISB Improvement Project (also known as the
Beachside Corridor Improvement Project) is to be constructed by the FDOT.
The Resolution of the City Commission is to fully support the FDOT and to
seek the TPO's approved Resolution to advance the East ISB Improvement
Project as the top priority local road construction project.
Recommendation: Deputy City Manager/Administrative Services
recommends adoption of the Resolution.
8.N. Finance Department - Allocation of Bike Week Sponsorship Funds
**Addendum added 11-15-17
Resolution authorizing payment from the General Fund in the amount of :
$100 to Delta Sigma Theta Sorority, Inc., for a general donation from the
Bike Week Sponsorship Funds of Commissioner Paula Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

Development and Administrative Services, Planning Division - First
Amendment to Firetower Road Planned District Agreement (pp. 361-388)
Ordinance on second reading - PUBLIC HEARING - amending the
Firetower Road Planned District Agreement, generally located north of
International Speedway Blvd., west of LPGA Blvd., and east of Indian Lake
Road, to extend the application and construction expiration dates, and
authorizing the Mayor to execute the First Amendment to Firetower Road
Planned District Agreement. Applicant: Robert A. Merrell III, Esq., Cobb
Cole, on behalf of Consolidated-Tomoka Land Company/Indigo
Development, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Redevelopment Division - Land
Development Code Text Amendment - Amend Article 5 (pp. 389-403)
Ordinance on second reading - PUBLIC HEARING - amending Article
5.4.C.13 (Temporary Redevelopment Project Parking Lot) of the Land
Development Code to permit additional two-year extensions for temporary
redevelopment project parking lots that are located on property that is part of
an unexpired development agreement that was approved by the City
Commission, that demonstrate a need for the extension, and meet all
temporary parking lot standards. Applicant: Don Henderson, Boardwalk at
Daytona Development LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board motion to approve failed 1-to-4.
Action: Motion to adopt the Ordinance.

Item 9C

Public Works Department - Temporary Moratorium on
Permitting/Installation of Wireless Communication facilities in City Rightof-
Way – 60 Day Extension (pp. 404-420)
Ordinance on second reading - PUBLIC HEARING - enacting a 60 day
extension to the temporary moratorium previously approved via Resolution
No. 17-59 and extended via Resolution No. 17-269 regarding the installation
and permitting of wireless communication facilities in City Right-of-
Way. The time extension is needed to allow stakeholders time to comment
on the draft amendments to Articles III and Article VII of Chapter 86 of the
City Code. Once stakeholder comments have been appropriately addressed,
the proposed amendments will be brought before Commission for
consideration. The existing provisions of the City Code and LDC that
regulate City Right-of-Way activities, do not contemplate or clearly address
the deployment of wireless communication facilities in the Right-of-Way.
Recent changes in State Law, effective July 1, 2017, have impacted the
process of drafting the revisions to City regulations. Additional time is
necessary to ensure that the new regulations adopted to address wireless
communication facilities are written in a way that adequately advances the
City’s interest in regulating City Right-of-Way, while also avoiding violation
of these state statutes. Plus the additional time is needed to address the
recent solicitation to stakeholders for review comments.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 9D

Development and Administrative Services, Planning Division - Williamson
Crossing - Rezoning, Planned Development-General (pp. 421-494)
Ordinance on second reading - Quasi-Judicial Hearing - approving a
request to rezone 21± acres of land located at Williamson Boulevard and
LPGA Boulevard from General Industrial (M3) to Planned Development-
General (PD-G), to allow for a mixed use development, and authorizing the
Mayor to execute the Williamson Crossing Planned District Agreement.
Applicant: Robert A. Merrell III, Esq., Cobb Cole, on behalf of Scott
Bullock, Indigo Development LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9E.1

Budget Division - FY 2017/18 City of Daytona Beach Budget Adoption (pp.
495-508)
1. PUBLIC HEARING - Members of the general public may speak on the
proposed millage rate and the FY 2017/18 budget.

Item 9E.2

Presentation by the Budget Offcer.

Item 9E.3

Resolution of the City of Daytona Beach adopting an ad valorum property
tax fnal millage rate of 6.3333 ($6.3333 per $1,000 of assessed taxable
value). This is a 3.00% tax increase from the rolled back rate of 6.1488; and a
voted debt service tentative millage rate of 0.3389 ($0.3389 per $1,000 of
assessed taxable value) which is a 9.12% reduction from the FY 2017/18 tax
rate.

Item 9E.4

Resolution adopting the Budget for the fscal year October 1, 2017, to
September 30, 2018; prescribing estimated Revenue Sources of
$ 227,189,319, and setting forth Operating Expenditures, Capital
Expenditures, and Transfers of $ 227,189,319.
Recommendation: City Manager recommends adoption of the Resolutions.
Action: Motion to adopt the Resolutions.

Adjournment

Item 10A

Engineering/Public Works Department - Birchwood Subdivision -
Preliminary Plat (pp. 522-546)
Resolution approving the Preliminary Plat for the Birchwood Subdivision on
48.4 +/- acres of land for development of a residential subdivision. The
project is located on the east side of Clyde Morris Boulevard, north of
Strickland Range Road, and south of Hand Avenue. The subdivision will
allow for 66 single family residential lots.
David Waller, Deputy Public Works Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt the Resolution.

Item 10B

City Manager's Offce - Housing Authority Commission - Appointment (pp.
547-552)
Resolution appointing one (1) member to the Housing Authority
Commission. Members to this board are appointed by the Mayor and
approved by the City Commission. The board shall consist of fve (5)
members serving four (4) year terms. Sonya Collins-Frazier has resigned
with a membership term which will expire on 04-02-18. The Mayor is
recommending Kelvin Daniels for this position.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
13. ADJOURNMENT.