Call to Order

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

4A. Approval of Minutes

Approval of the minutes of the October 1, 2014 Regular City Commission Meeting and the October 15, 2014 Regular City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.

6A. Presentation by the the Value-added Manufacturing Alliance (VMA) (pp. 11-29)
Presentation by the Value-added Manufacturing Alliance (VMA) to present information about the status of manufacturing in Daytona Beach/Volusia County, the number and type of local manufacturers, as well as, their community involvement. It will also highlight October as "Manufacturing Month" and some of the actions that were taken to promote awareness of manufacturing as a viable career and entrepreneurial opportunity.

Item 7

CITIZENS.

7A. PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8A. Volusia County - Quit Claim Deed - 2020 Beville Road (pp. 31-36)

Resolution approving a Quit Claim Deed for the conveyance to Volusia County of a 0.175+/- acre parcel of City owned land at 2020 Beville Road to be used for an entrance road into the Daytona Beach International Airport Corporate Center.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8B. Veterans Memorial Bridge - Chamber of Commerce Building Parking Lot - County of
Volusia - Work Agreement (pp. 37-43)

Resolution authorizing a Work Agreement with Volusia County Public Works Department and/or its duly authorized agents or contractors to access the Chamber of Commerce Building Parking Lot for construction purposes on the new Veterans Memorial Bridge; and which confirms that liability remains with each government
entity for their respective negligence per Section 768.28, Florida Statutes. The Public
Works staff has reviewed and approved the design which includes milling and resurfacing, new sidewalk construction on the south side, striping, the addition of six parking spaces, and the installation of curb stops to minimize automobile overhang into the sidewalk areas. There is no cost to the City for the parking lot reconstruction.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8C. Stewart Marchman ACT Behavioral Healthcare Inc. - Enrichment Program 2014-2015 - Contract Approval (pp. 44-49)

Resolution approving an agreement between The City of Daytona Beach and Stewart Marchman-Act Behavioral Health Services, Inc., 200 Fentress Blvd., Suite C, Daytona Beach, FL 32114, in an amount not to exceed $40,000, to participate in ACT’s Enrichment Program that provides the City's Solid Waste Management Division with
mentally and physically challenged workers to assist with services such as clerical, litter
and mowing maintenance for fiscal year 2014-2015. Funds available in the Solid
Waste Management Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8E. Peabody Auditorium Electrical Service Up-Grade - Engineering Consulting Services
(pp. 66-73)

Resolution approving the project expenditure in the amount of $33,785, with Dickens & Associates, 232 Bay Street, Daytona Beach, FL 32114, for additional Electrical Engineering Consulting Services for Work Authorization No. 19 ($24,500) and Work Authorization No. 22 ($9,285). Funds available in the Capital Projects Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8F. Historic Coquina Clock Tower Restoration - Change Order (pp. 74-82)

Resolution approving Change Order No. 1, in the amount of $5,000, increasing Purchase Order No. 943 to $26,890, with Renker Eich Parks Preservation Architects, 1609 Dr. Martin Luther King, Jr. Street North, St. Petersburg, FL 33704, for additional Structural and Electrical Consulting Services associated with the Historic Coquina Clock Tower Restoration Project. Funds available in the General Fund.

Recommendation: Deputy City Manager/Operation recommends adoption of the Resolution.

8G. Continuing Professional Services for Transportation Planning - Contract Approval (pp.
83-171)

Resolution approving Continuing Professional Services Contracts for Transportation
Planning with the following: Planning Solutions Corp. Lassiter Transportation Group, Inc.
Traffic Engineering Data Solutions, Inc.
GMB Engineers & Planners, Inc. Ghyabi & Associates, Inc. Due to the broad nature of anticipated work and variety of expertise these firms offer, staff recommends awarding contracts to all five (5) for their services. The scope of services and compensation to be negotiated and mutually agreed upon for each
proposer’s project prior to authorization. The term of the contracts are three (3) years,
and the City will have the option to renew the contracts for up to two (2) terms of one
(1) year each.

Recommendation: Planning Director recommends adoption of the Resolution.

8I. Utilities Department - Manatee Island Lift Station and Force Main Improvements Project - Final Reconciliation - Contract 0314-2970 (pp. 198-216)

Resolution approving the final adjusted contract price of $169,833 with Tomoka
Construction Services, Inc., 810 Fentress Court, Suite 140, Daytona Beach, FL 32117,
for the Manatee Island Lift Station and Force Main Improvements Project; and approving the Final Reconciliation Agreement in the amount of $9,571.80. The Final Reconciliation Agreement reflects the final adjusted contract amount of
$169,833, which includes Change Order No. 1 for $1,137. The final reconciliation amount of $9,571.80 constitutes full compensation for the adjusted balance of the contract including the final pay request and retainage. This agreement
reflects full compensation for all materials furnished and all work performed in the
construction and completion of the project. It is further understood and agreed that the
contract completion date is August 22, 2014 and the one-year warranty period on materials, equipment, workmanship, supplies, and appurtenances shall commence as of this date. Funds available in the Water and Sewer Improvement Fund.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

8J. Clyde Morris Boulevard Brownfield - Cardno-TBE - Contract No. 2010-018-CA - Work
Authorization No. 11 - Approval (pp. 217-240)

Resolution approving Work Authorization No. 11 under Contract 2010-18-CA with Cardno-TBE, 380 Park Place Boulevard, Suite 300, Clearwater, FL 33759, in an amount up to $200,907, for professional engineering services in connection with the former Clyde Morris Landfill Project. Funds available in the Solid Waste Management
Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8K. Halifax Paving, Inc. - Dr. Martin Luther King Boulevard Milling and Resurfacing Project - Contract No. 0113-2040 - Work Authorization No. 1 (pp. 241-246)

Resolution authorizing road milling and resurfacing of various streets including Dr.
Martin Luther King Boulevard from Orange Avenue to Shady Place, pursuant to Work Authorization No. 1, in the amount of $195,492.50, with Halifax Paving, Inc., 860 Hull Road, Ormond Beach, FL 32174, under Contract No. 0113-2040 (previously approved by Resolution No. 14-151).

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8L. Westside Elementary School Sidewalk Improvements - Bid and Construction Contract
Acceptance (pp. 247-265)

Resolution awarding the lowest bid to Saboungi Construction, Inc., to complete the Westside Elementary School sidewalk improvements along Jimmy Ann Drive and decorative crosswalks at the intersection of Jimmy Ann Drive and 5th Street in the amount of $223,457.50. The Florida Department of Transportation will reimburse the City $203,987.50 at the completion of the project. Funds available in the Capital Projects Fund and the Transportation 5 Cent Gas Tax Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

8M. Halifax Harbor Marina - Security Services - Lowest Responsive Bid Acceptance (pp. 266-287)

Resolution awarding the lowest most responsive bid and contract to Willie Rountree d/b/a Credible Security Services, LLC, 1955 S. John Young Parkway, Suite J, Kissimmee, Florida 34741, to provide security services for the Halifax Harbor Marina, 450 Basin Street, for an one-year term commencing on November 1, 2014 with an annual amount not to exceed $57,505.04. The City will have the option of renewing the
contract for an additional four one-year terms.

Recommendation: Support Services Director recommends adoption of the Resolution.

8N. Utilities Department - Bid Award - Uniformed Security Guard and Ancillary Services - Lot 1 LPGA Complex (pp. 288-317)

Resolution awarding with provisions Bid No. 0114-2050 for uniformed security guard and ancillary services Lot 1 (LPGA Complex) to Investigations & Security Bureau, Inc., 5326 Van Dyke Road, Lutz, FL 33558 in the amount of $27,300 for the first year with two one-year renewal options at the same terms and conditions. Additional provisions authorize the City Manager to exercise the contract option terms and to expend the annual budget appropriations for services. Investigations & Security Bureau, Inc., was the lowest - best bid. Funds are available in the Water and Sewer
Fund.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

8O. Utilities Department - Carus Corporation - Sole Source for Phosphate Purchase - Ralph
Brennan Water Treatment Plant (pp. 318-322)

Resolution approving the sole source purchase of phosphate from Carus Corporation, 315 Fifth Street, Peru, IL 61354 in the amount not to exceed $117,300 for FY 2014-2015. The City has exclusively purchased phosphate as a sole source from Carus Corporation for the past four years. Phosphate from other manufacturers were
previously tested extensively by the City. The results of the tests concluded the Carus
phosphate reduced the levels of lead and copper metals better than any of the other
manufacturer's phosphate. The continued use of the Carus phosphate has enabled the City to maintain high quality drinking water and comply fully with drinking water regulatory standards. Funds available in the Water and Sewer Operating Fund.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

8P. Allocation of Bike Week Sponsorship Funds (pp. 323-326)

Resolution authorizing payment from the General Fund in the amount of:

$150 to Champion Elementary School for their Third Annual Golf Tournament; and $250 to Mainland High School Bands/Orchestra from the Bike Week Sponsorship Fund of Mayor Derrick Henry. $300 to Daytona Pop Warner from the Bike Week Sponsorship Fund of Commissioner Patrick Henry.

Recommendation: Chief Financial Officer recommends adoption of the Resolution.

Item 9

PUBLIC HEARINGS.

9A. Land Development Code (LDC) - Rewrite (pp. 327-440)

Ordinance on first reading - PUBLIC HEARING - adopting the new Land Development Code (LDC) with attached list of recommended changes. The last comprehensive revision of the City's LDC was in 1993. Since the Code has been reformatted, the changes to the existing code are significant and will affect all properties within the City of Daytona Beach limits. Zoning districts are being consolidated and re-designated and the lists of permitted uses and development standards are changing. These changes will make the LDC more user-friendly, increase efficiency in development review process, and incorporate sustainable development in the City. Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 7-to-0.

Action: Motion to pass the Ordinance on first reading.

Note: If passed, Public Hearing, November 19.

Item 10A

Restaurant District at Volusia Mall Planned Commercial Development (PCD) - Rezoning, First Amendment PCD (pp. 441-489)

Ordinance on first reading - approving a request to rezone 2.1± acres of land located
at 1770 W. ISB from BR2 (Shopping Center) to PCD (Planned Commercial District), amend the Restaurant District at Volusia Mall PCD Agreement to expand existing PCD boundaries, for the purpose of developing an 8,000± square foot restaurant with associated landscaping and parking improvements and authorizing the Mayor to execute the First Amendment to the Restaurant District at Volusia Mall PCD
Agreement. Applicant: Robert A. Merrell III, Esq., Cobb Cole, on behalf of Corbett Drew, CBL & Associates for Volusia-OP Peripheral, LLC.
Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 9-to-0.

Action: Motion to pass the Ordinance on first reading.

Note: If passed, Public Hearing, November 19.

Item 10B

Embry-Riddle Aeronautical University (ERAU) Research Park West PCD - Rezoning, Planned Commercial Development (pp. 490-574)

Ordinance on first reading - approving a request to rezone 12.7± acres of property
located at 800 S. Clyde Morris Blvd. from Volusia County Airport (AR) to Planned
Commercial Development (PCD) to provide for a wind tunnel facility with ancillary classrooms, taxiway extension, hangers & associated parking, stormwater retention, landscape, irrigation and authorizing the Mayor to execute a PCD Agreement.

Applicant: Parker Mynchenberg, P.E., Parker Mynchenberg and Associates, on behalf of Rodney Cruise, V.P. for Administration, Embry-Riddle Aeronautical University. Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 9-to-0.

Action: Motion to pass the Ordinance on first reading.

Note: If passed, Public Hearing, November 19.

Item 8D

8D. Florida Department of Corrections (DOC) - Inmate Labor - Contract Approval (pp. 50-65)

Resolution approving a sole source contract (WS943) with the Florida Department of
Corrections (DOC) for supervised inmate labor services, in the amount of $57,497 per year, for a one (1) year period with a one (1) year renewal option. Commissioners are requested to authorize the City Manager to exercise the option to renew the contract upon expiration of initial term. The annual cost to the City for the Department of Corrections (DOC) work squad is $57,497, which compares favorably with an
estimated cost of over $110,000 to engage in five (5) Maintenance Worker Laborers and one (1) Maintenance Supervisor II employees at the respective minimum City wage rates. Funds are available in the General Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

Item 8H

ISB (SR 600) West Phase II Streetscape (Nova Rd to Lincoln St) - Florida Department of Transportation (FDOT) Local Agency Program (LAP) Agreement and Budget Amendment (pp. 172-197)

Resolution approving a Florida Department of Transportation (FDOT) Local Agency Program (LAP) Agreement and Budget Amendment for International Speedway Boulevard (ISB) West Phase II Streetscape project. Project consist of the construction or installation of new sidewalks, curbs, ADA compliant ramps, crosswalks, street lighting, pavers, and mill and resurface ISB from Nova Road to Lincoln Street. In addition, the project includes the installation of new water and sanitary service laterals to all properties, water mains, and undergrounding of overhead utilities (AT&T,
Brighthouse, and FP&L). The current Construction and Construction Engineering
Inspection (CEI) Opinion of Probable Cost for this project is $3,161,956.00, Construction costs up to $1,314,923.00 is reimbursable under the LAP agreement and CEI services will be partially completed by Public Works Engineering staff. Funding available in the Capital Projects Fund and the Water & Sewer Improvement Fund.

Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT.