Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

A.Approval of Minutes
Approval of the minutes of the October 4, 2017 Regular Meeting of the City
Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY

Item 6

PRESENTATION.
A. Development and Administrative Services, Planning Division - Historic
Preservation Award - Streamline Hotel (pp. 15-27)
The Historic Preservation Board is presenting the frst Historic Preservation
Award to Eddie Hennessy for the Streamline Hotel located at 140 South
Atlantic Avenue. This award is for signifcant contributions to the
preservation of local historic resources.
Dr. Andrei Ludu, PhD, Historic Preservation Board, to present.

CONSENT AGENDA

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Public Works Department, Administrative Division - Thompson Consulting
Services, LLC – Debris Monitoring and Related Services Contractor – Task
Order No. 1– Contract No. 0017-0960 (pp. 29-39)
Resolution approving Task Order No. 1, Grant Management Support
Services operating under the new competitively awarded Contract No. 0117-
0960 (Thompson Consulting Services, LLC – Debris Monitoring and Related
Services) to complete reimbursement requirements for the expenditure of
grant services in response to Hurricane Matthew (DR-4283), and
authorization for the City Manager to expend the not-to-exceed amount
$40,000.00 for additional related services. City Commission awarded the
continuing services contract for Debris Monitoring and Related Services to
Thompson Consulting Services, LLC (TCS) on July 05, 2017 per Resolution
No. 17-206. TCS has continued to provide Public Assistance (PA) grant
management services to the City of Daytona Beach for Hurricane Matthew
(DR-4382) diligently to ensure the City receives FEMA assistance. FEMA
and the State historically reimburses the City for a portion of these costs.
Assistance for the State and affected local Governments can include as
required:
• Payment of not less than 75 percent of the eligible costs for debris
removal and emergency protective measures taken to save lives and protect
property and public health. Emergency protective measures assistance is
available to state and eligible local governments on a cost-sharing basis
including direct federal assistance (Source: FEMA funded, state
administered.)
• The State of Florida historically reimburses 12.5% of the remaining
balance of the local cost share.
General fund balance will be used for any
unreimbursed costs and 12.5% (5,000) has been set aside for this agenda
item. A future budget amendment will authorize all Hurricane Matthew
related costs not covered by FEMA.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.B. Utilities Department - CMG Pro Security, Inc. - Security Guard Services for
the LPGA Utility Complex - Contract Amendment (pp. 40-62)
Resolution approving amendment No. 1 to Contract No. 0117-3540 with
CMG Pro Security Inc., 1142 Pelican Bay Drive, Daytona Beach, FL 32119
which adds the Westside Regional Utility Complex for security services
under the same terms and conditions and approving an expenditure of
$15,960 to cover the cost of the security services until the end of the initial
contract term of March 20, 2018. Utilities will appropriate suffcient funds to
cover security services for each of the four 1 year renewal terms. CMG Pro
Security Inc., is currently under contract with the City to provide security
services to the Peabody Auditorium, Oceanfront Bandshell and Municipal
Stadium. CMG Contract No. 0117-3540 required an amendment to include
the Westside Regional Utility Complex in order for CMG to provide
requisite security services in compliance with the Department of Homeland
Security regulations. Funds available in the Water & Sewer Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.C. Public Works, Technical Services Division - MCG Services, LLC - Nova
Road Trail - Final Reconciliation Agreement (pp. 63-99)
Resolution approving the Final Reconciliation Agreement with MCG
Services, LLC, 2915 Langley Park Court, Orlando, FL 32835, for the Nova
Road Trail Project, and to establish the Final Completion date as August 4,
2017. This agreement is to fnalize contract quantities and fnal payment for
services rendered by MCG Services, LLC. The agreement will also be
utilized to confrm the Substantial Completion date of July 12, 2017 and the
Final Completion date of August 4, 2017. The Nova Road Trail Project
construction contract was awarded to MCG Services, Inc., for $102,502.00
via Resolution 17-112.
Based on the fnal project quantities, the total cost for
construction was $100,143 which constitutes the fnal adjusted contract price,
and the sum of $10,014.30 constitutes full compensation for all remaining
sums due to the Contractor, all of which is refected in Exhibit A of the Final
Reconciliation Agreement.
Recommendation: Deputy Public Works Director recommends adoption of the Resolution.

8.D. Business Enterprise Management Department - Alan Jay Fleet Sales - Multi-
Department Vehicle Replacement Purchases (pp. 100-127)
Resolution authorizing the purchase of twenty one (21) replacement vehicles
off the National Joint Powers Alliance cooperative contracts 2017-
120716NAF and 2018-120716NAF with options from Alan Jay Fleet, PO
Box , Sebring, FL 33871 in the amount of $874,198.32. and amending
Resolution No. 17-317, which adopted the City's FY2017-2018 budget to
provide for adjustments on revenues and expenditures. The specifc vehicles
are for the Police, Fire, Utilities, Finance and Public Works Departments.
Funds are available in various accounts: LAZ ($14,643.18), Fire Department
($32,977), Grounds Maintenance ($152,968.72), Solid Waste ($20,499.99),
Traffc ($21,233.33), Meter Services ($69,997.33), Police Department
($190,993.98), Utilities Department ($141,018.79), and Property
Maintenance ($229,866).
Recommendation: Business Enterprise Management Director
recommends adoption of the Resolution.

8.E. Utilities Department - Carmeuse Lime, Inc., and Morton Salt, Inc., - Lowest,
Best Responsive Bid Award (pp. 128-154)
Resolution awarding two contracts (ITB No. 0117-2010) to the Lowest, Best
Responsive Bidders for chemicals used at the Brennan Water Treatment
Plant for one year, with two (2) one-year renewal options with the following
stipulations:
Carmeuse Lime, Inc. - High Calcium Quicklime @ $232.50 / Ton
Morton Salt, Inc. - Solar Salt (Sodium Chloride) @ $142.32 / Ton
Authorize the City Manager to exercise the renewal options and to
expend budgeted funds as needed during the renewal terms for
purchases.
Authorize the City Manager to approve cost increases allowed by the
contract at the time of renewal.
Funds available in the Water and Sewer Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.F. Public Works, Division of Technical Services - Certifed Air Contractors,
Inc. -City Hall HVAC - Lowest Responsive Bid Contract (pp. 155-170)
Resolution awarding the Contract for the Lowest Responsive Bid to Certifed Air Contractors Inc., Vendor No.102785, 4189 Dairy Court, Suite B, Port
Orange, Florida 32127 in the amount of $297.000.58 to remove the exisitng
pnuematic controls system and to furnish and install the new direct digital
HVAC control system in City Hall. Funds available in the Capital Projects
Fund ($250,000.73 and the General Fund ($46,999.85).
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.G. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 171-172)
Resolution authorizing payment from the General Fund in the amount of:
$250 to Early Learning Coalition of Flagler and Volusia Counties, Inc., for
the Dolly Parton Imagination Library Program from the Bike Week
Sponsorship Funds of Mayor Derrick Henry.
$245 to Cultural Services for Permit Fees for the East Coast River Relay
Clean Up event from the Bike Week Sponsorship Funds of Commissioner
Kelly White.
$200 to Early Learning Coalition of Flagler and Volusia Counties, Inc., for
the Dolly Parton Imagination Library Program from the Bike Week
Sponsorship Funds of Commissioner Dannette Henry.
$250 to Early Learning Coalition of Flagler and Volusia Counties, Inc., for
the Dolly Parton Imagination Library Program from the Bike Week
Sponsorship Funds of Commissioner Paula Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.H. Fire Department - Hall-Mark RTC - Apparatus Replacement **Addendum
added
10-31-17
Resolution authorizing a statement of intent to use debt fnancing for and the
purchase of one (1) E-One Typhoon Fire Engine Pumper apparatus in an
amount not to exceed $450,000 from the authorized dealer Hall-Mark RTC -
725 SW 46 th Avenue, Ocala, Florida 34474 and authorizing the City
Manager to execute all necessary documents pertinent to this item and the
authorization to approve all necessary budget amendments. To obtain the
best available pricing, the E-One apparatus is being purchased from Orange
County Contract No. Y13-1056-JS as E-One has been set as the standardized
fire engine manufacturer for the Daytona Beach Fire Department. Apparatus warranty reimbursement for in-house warranty work has been approved for
the apparatus. Funds available in the General Fund.
Recommendation: Fire Chief recommends adoption of the Resolution.

8.I. Fire Department - Zoll Medical Corporation - Zoll Cardiac Monitor
Purchase **Addendum added 10-31-17**
Resolution authorizing the sole source purchase of two (2) Zoll X-Series
Cardiac Monitor/Defbrillators in the amount of $59,999.99 from Zoll
Medical Corporation, 269 Mill Road, Chelmsford, Massachusetts 01824-
4105. As adopted in the FY17/18 Capital Improvement Plan, the proposed
monitor/defbrillators purchase is year three of a multi-year replacement
program to replace essential life saving equipment which is beyond its useful
life. Previous grant funding attempts have been denied. Funds available in
the Capital Projects Fund.
Recommendation: Fire Chief recommends adoption of the Resolution.

Item 9A

PUBLIC HEARINGS.
Development and Administrative Services, Redevelopment Division- Land
Development Code Text Amendment - Amend Article 6 (pp. 173-185)
Ordinance on second reading - PUBLIC HEARING - amending Article
6.10.O. (Comprehensive Sign Plan) of the Land Development Code to allow
a Comprehensive Sign Plan in a Tourist Accommodations (T-l) or Planned
Development- Redevelopment (PD-RD) zoning district located on the east
side of Atlantic Avenue, south of International Speedway Boulevard on sites
consisting of at least 6 acres. Applicant: Robert A. Merrell III. Esq.. Cobb
Cole, on behalf of Daytona JV LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board recommends approval 6-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Redevelopment Division -
Comprehensive Sign Plan - Longboard (pp. 186-264)
Resolution - PUBLIC HEARING - approving a Comprehensive Sign Plan
(CSP) for Longboard located at 451 S. Atlanic Avenue. The CSP will apply
to the initial phase of the Longboard site which includes two restaurants
(Landshark Bar & Grill and Cocina 214 Mexican Kitchen & Bar). Applicant:
Robert A. Merrell III. Esq., Cobb Cole, on behalf of Daytona JV LLC.
NovusAGENDA
https://daytonabeach.novusagenda.com/agendapublic/MeetingView.aspx?MeetingID=378&MinutesMeetingID=-1&doctype=Agenda[11/1/2017 9:44:01 AM]
Reed Berger, Redevelopment Director, to report.
Recommendation: Beachside Redevelopment Board recommended approval
6-to-0. Planning Board recommended approval 6-to-0.
Action: Motion to adopt the Resolution.

Item 9C

Development and Administrative Services, Planning Division - Afshari
LPGA - Rezoning, Planned Development-General (pp. 265-317)
Ordinance on second reading - Quasi-Judicial Hearing - approving a
request to rezone 4.5± acres of land located at the northeast corner of LPGA
Boulevard and Concierge Boulevard from Planned Development-General
(Sun Trust LPGA PD) to Planned Development-General (Afshari LPGA PD)
to allow for restaurant and offce uses. Applicant: G. Larry Sims, Doran
Sims Wolfe & Ciocchetti, on behalf of Afshari LPGA, LLC. (Continued
from the October 18, 2017 Regular City Commission Meeting)
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommended approval 4-to-0.
Action: Motion to adopt the Ordinance.

Item 9D

Development and Administrative Services - Afshari LPGA Transportation
Improvements Cost Allocation Agreement and Proportionate Fair-Share
Contribution (pp. 318-325)
Resolution - PUBLIC HEARING - authorizing the City to enter into the
Afshari LPGA Transportation Improvements Cost Allocation Agreement
with Afshari LPGA LLC ("Owner"), 26 Amsden Road, Ormond Beach,
Florida 32174 to address traffc concurrency and roadway impacts and
approving the proportionate fair-share contribution by Afshari LPGA LLC.
The agreement provides for contribution by Afshari LPGA LLC in the
amount of $43,922 for the purpose of installing improvements in the impact
area. The Owner will reconstruct the median on LPGA Boulevard at
Concierge Boulevard to be a raised concrete median that restricts southbound
left turns from the site onto LPGA Boulevard. Additionally, the existing
southbound left turn lane on Concierge Boulevard needs to be striped with
refective paint that restricts southbound left turns onto LPGA Boulevard and
must be completed prior to the issuance of the frst CO. (Continued from the
October 18, 2017 Regular City Commission Meeting)
James S. Morris, Deputy City Manager, to report.
Recommendation: Deputy City Manager recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.

Item 10A

ADMINISTRATIVE ITEMS.
Development and Administrative Services, Planning Division - First
Amendment to Firetower Road Planned District Agreement (pp. 326-353)
Ordinance on frst reading - amending the Firetower Road Planned District
Agreement, generally located north of International Speedway Blvd., west of
LPGA Blvd., and east of Indian Lake Road, to extend the application and
construction expiration dates, and authorizing the Mayor to execute the First
Amendment to Firetower Road Planned District Agreement. Applicant:
Robert A. Merrell III, Esq., Cobb Cole, on behalf of Consolidated-Tomoka
Land Company/Indigo Development, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing, November 15, 2017.

Item 10B

Development and Administrative Services, Redevelopment Division - Land
Development Code Text Amendment - Amend Article 5 (pp. 354-368)
Ordinance on frst reading - amending Article 5.4.C.13 (Temporary
Redevelopment Project Parking Lot) of the Land Development Code to
permit additional two-year extensions for temporary redevelopment project
parking lots that are located on property that is part of an unexpired
development agreement that was approved by the City Commission, that
demonstrate a need for the extension, and meet all temporary parking lot
standards. Applicant: Don Henderson, Boardwalk at Daytona Development
LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board motion to approve failed 1-to-4.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing on November 15, 2017.

Item 10C

Public Works Department - Temporary Moratorium on
Permitting/Installation of Wireless Communication facilities in City Rightof-
Way – 60 Day Extension (pp. 369-383)
Ordinance on frst reading enacting a 60 day extension to the temporary
moratorium previously approved via Resolution No. 17-59 and extended via
Resolution No. 17-269 regarding the installation and permitting of wireless
communication facilities in City Right-of-Way. The time extension is
needed to allow stakeholders time to comment on the draft amendments to stakeholder comments have been appropriately addressed, the proposed
amendments will be brought before Commission for consideration. The
existing provisions of the City Code and LDC that regulate City Right-of-
Way activities, do not contemplate or clearly address the deployment of
wireless communication facilities in the Right-of-Way. Recent changes in
State Law, effective July 1, 2017, have impacted the process of drafting the
revisions to City regulations. Additional time is necessary to ensure that the
new regulations adopted to address wireless communication facilities are
written in a way that adequately advances the City’s interest in regulating
City Right-of-Way, while also avoiding violation of these state statutes. Plus
the additional time is needed to address the recent solicitation to stakeholders
for review comments.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends passing the
Ordinance on frst reading.
Action: Motion to pass the Ordinance.
Note: If passed, Public Hearing on November 15, 2017.

Item 10D

Development Services - City Commission Discussion to select and approve a
project architect for the First Step Shelter (pp. 384-789)
Discussion to select and approve a project architect for the First Step Shelter.
Conceptual project designs have been submitted by William Chapin,
Architect, and Hall & Ogle Architects. At the direction of the City
Commission, Bentley Architects & Engineers, Inc., 651 West Warren
Avenue, Suite 200, Longwood, Florida, 32750, evaluated conceptual designs
submitted by Mr. Chapin and by Hall & Ogle. Bentley's report and
recommendation as to which design and architect to choose has been directly
transmitted to the Mayor c/o the City Manager James Chisholm. Bentley's
report and recommendation was prepared and submitted to the Commission
without editing or modifcation by the staff. Page Five (5) of Bentley's report
(Summary of Analysis) recommends the selection of Hall & Ogle Architects
utilizing traditional materials and construction methodology. A Bentley
representative has been requested to appear before the Commission to present
the report and recommendation to the Commission.

Item 10E

Public Works/Technical Services Division - Hall and Ogle Architects, Inc -
First Step Shelter - Design Services - Work Authorization No. 7
(pp. 790-815)
Resolution approving Work Authorization No. 7 under the existing
Professional Services Contract No. 2005-50 with Hall & Ogle Architects,
Inc., 208 Magnolia Ave., Daytona Beach, FL 32114, in the amount of $181,743, for design services required to design and permit the construction
plans, and provide technical review assistance for construction of the First
Step Homeless Assistance Shelter.
The need for the Shelter project has been supported and substantiated by the
assessment of available services, by volunteer advisory committee and
community input including local representatives from homeless services
providers, City staff, and experts in the feld of homeless studies. Funds
available in the General Fund. (Continued from the October 4, 2017 Regular
City Commission Meeting)
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution based upon recommendation of Bentley Architects &
Engineers, Inc.
Action: Motion to adopt the Resolution based on the outcome of the
Discussion to select and approve a project architect for the First Step Shelter.

Item 10F

Development and Administrative Services, Planning Division - Williamson
Crossing - Rezoning, Planned Development-General **Addendum added
10-31-17**
Ordinance on frst reading - approving a request to rezone 21± acres of
land located at Williamson Boulevard and LPGA Boulevard from General
Industrial (M3) to Planned Development-General (PD-G), to allow for a
mixed use development, and authorizing the Mayor to execute the
Williamson Crossing Planned District Agreement. Applicant: Robert A.
Merrell III, Esq., Cobb Cole, on behalf of Scott Bullock, Indigo Development
LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing, November 15, 2017.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.