Items 1 - 3

1. ROLL CALL.
2. INVOCATION
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

Approval of Minutes

Approval of the minutes of the September 9, 2015, City Commission Regular City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.

BEAUTIFICATION AWARDS - SEPTEMBER - 2015 (pp. 10-12)

Residential Award:
Arthur Massengale, 578 Orange Avenue, City Commissioner Paula R. Reed, Zone 6, to
present.
Commercial Award:
R.J. Gainous Funeral Home, 804 Dr. Mary McLeod Bethune Boulevard, Mayor Derrick
L. Henry to present.

Item 7

CITIZENS.

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Item 8

CONSENT AGENDA.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).

8A. Historic Clock Tower Restoration - Grant Matching Funds (pp. 14-48)

Resolution approving the modification of the original cash match approval from
$25,000 to $37,500 in order to comply with the Florida Historic Resources Grant
Agreement for this project. The amount of $25,000 was initially approved by
Resolution 14-154 for the cash match; however, the Historic Resource Grant actually
requires a cash match of $37,500 (difference of $12,500), and an in-kind match of
$13,500. Funds available in the Main Street Redevelopment Fund.

Recommendation: Public Works Director recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

8B. Utilities Department - Joint Project Agreement- LPGA Boulevard Roadway Widening
Project from Jimmy Ann Drive to Derbyshire Road (pp.49-62)

Resolution authorizing the Mayor and City Manager to execute a Joint Project
Agreement with Volusia County for the LPGA Boulevard Widening Project from
Jimmy Ann Drive to Derbyshire Road. The City has existing waterlines within this
portion of LPGA Blvd., which are in conflict with the County’s roadway and
stormwater improvements and have to be relocated. A Joint Project Agreement will
allow the County’s roadway and the City’s utility improvements to be constructed as
one project providing an economic advantage to both parties.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

8C. Public Works - Ratify Notice of Termination of Contract - A-1 South District Forestry
Services, Inc (pp.63-66)

Resolution ratifying the Notice of Termination of Contract awarded to A-1 South
District Forestry Services, Inc., in the amount of $27,400 by Resolution 15-119 to
provide forest chopping services for the fire-damaged areas of the City's Tiger Bay
property. After the contract award it was determined that a second round of chopping
services would be required to be effective. The second round of forest chopping would
double the cost to a total of approximately $54,000. Due to this unanticipated additional
cost, alternatives to the forest chopping method of land preparation were considered and
it was determined that clearing by a City staff-operated rental bulldozer would provide
better value to the City ($21, 844.19).

Recommendation: Public Works Director recommends adoption of the Resolution.

8D. Utilities Department – Final Reconciliation - Lift Station 2 Collection System and Force
Main Improvements Project - Contract 0314-0210 - 4C’s Trucking and Excavation, Inc
(p. 67-72)

Resolution approving the Final Reconciliation Agreement in the amount of $28,357.15
with 4C’s Trucking and Excavation, Inc., P.O. Box 2682, Bunnell, FL 32110 for the
Lift Station 2 Collection System and Force Main Improvements Project. The projects
completion date has been established as July 24, 2015 which begins the one-year
warranty period. The Final Reconciliation Agreement reflects the final contract amount
of $567,142.92, which includes Change Order No. 1 previously approved by Resolution
15-80 for $132,461.52.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

8E. Wayfinding Project (2013-017) - Contract No. 0212-326 - Change Order No. 2
(pp. 73-82)

Resolution approving Change Order No. 2 to Contract No. 0212-3260 in the amount of
$28,345 to Lassiter Transportation Group (LTG), 123 Live Oak Avenue, Daytona
Beach, FL 32114, for added Professional Services for the Wayfinding Project (2013-
017), for a total design cost of $152,550. Funds available in Transportation 5 Cent Gas
Tax Fund.

Recommendation: Public Works Directors recommends adoption of theResolution.

8F. Halifax River Greenway Trail - Palmetto Avenue City Project No. 2012-030, Contract
No. 0315-1891 - Lowest Responsive Bid Award (pp. 83-105)

Resolution awarding the lowest responsive bid to Tomoka Construction Services, Inc.,
810 Fentress Court, Suite # 140, Daytona Beach, FL 32117, for a total base bid of
$136,676.80 for the Halifax River Greenway Trail Project – Palmetto Avenue (Beville
Rd to Wilder Blvd). This is a Local Agency Program Agreement (LAP) funded
project. The LAP funds of $90,000 will pay for the majority of the project, and the City
will be responsible for the remaining $46,676.80 needed to complete the project as per
Resolution 15-117, for a total project cost of $136,676.80. Funds available in the
Grants Projects Funds and the Transportation 5 Cent Gas Tax Fund.

Recommendation: Public Works Director recommends adoption if the Resolution.

8G. Allocation of Bike Week Funds (pp. 106-107)
Resolution authorizing payment from the General Fund in the amount of:

$250 to Daytona Beach Blues Festival, Inc. from the Bike Week Sponsorship Funds of
Mayor Derrick Henry.

Recommendation: Chief Financial Officer recommends adoption of the Resolution.

Item 9B

PUBLIC HEARINGS.

2015-2016 Property Taxes and Budget for The City of Daytona Beach (pp. 118-128)

1. PUBLIC HEARING - Members of the general public may speak and ask questions on
the proposed millage rate and the 2015-2016 budget.
2. Resolution of the City of Daytona Beach adopting an ad valorem property tax rate of
6.9220 ($6.9220 per $1,000 of assessed taxable value) and a voted debt service millage
rate of 0.4114 ($0.4114 per $1,000 of assessed taxable value). The ad valorem property
tax represents a 4.16% increase to the rolled back rate of 6.6458.
3. Resolution adopting the Budget for the fiscal year October 1, 2015, to September 30,
2016; prescribing estimated Revenue Sources of $204,944,635, and setting forth
Operating Expenditures, Capital Expenditures, and Transfers of $204,944,635.
Fred Coulter, Budget Officer, to report.
Recommendation: City Manager recommends adoption of the Resolutions.
Action: Motion to adopt the Resolutions.

Item 9A

2015-2016 Property Taxes and Budget for the Daytona Beach Downtown Development
Authority (pp. 108-117)

1. Presentation by Jason Jeffries, Redevelopment Project Manager. Discussion on the
proposed millage rate of 1.0000, which is a 3.98% reduction from the rolled-back rate
of 1.0415.
2. PUBLIC HEARING - Members of the general public may speak and ask questions
on the proposed millage rate and the 2015-2016 budget.
3. Resolution of the Daytona Beach Downtown Development Authority adopting an ad
valorem property tax millage rate of 1.0000 ($1.0000 per $1,000 of assessed taxable
value). This is the rate utilized in the Notice of Proposed Property Taxes and is a 3.98%
tax decrease from the rolled back millage rate of 1.0415.
4. Resolution of the Daytona Beach Downtown Development Authority adopting the
Budget for the fiscal year October 1, 2015, to September 30, 2016; prescribing
estimated Revenue Sources of $208,970 and setting forth Operating Expenditures,
Capital Expenditures, and Transfers of $208,970.
Jason Jeffries, Redevelopment Project Manager, to report.
Recommendation: Authority Chairman recommends action.
Action: Motion to adopt the Resolutions.

Item 9C

2900 West International Speedway Boulevard - Rezoning, Planned Development -
General (PD-G), (pp. 129-204)

Ordinance on second reading - PUBLIC HEARING - approving a request to rezone
7.5± acres of land located at 2900 West International Speedway Boulevard from
Tourist/Highway Interchange (T-5) to Planned Development-General (PD-G) for the
construction of two additional hotels and associated site improvements and authorizing
the Mayor to execute the PD Agreement. Applicant: Daniel Johns, P.E., on behalf of
Executive Eagles Investment Group, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt Ordinance.

Item 9D

999 N. Atlantic Avenue - Small Scale Comprehensive Plan Amendment
(pp. 205-222)

Ordinance on second reading - PUBLIC HEARING - adopting a Small Scale
Comprehensive Plan Amendment changing the Future Land Use Map designation from
Level 2 Residential to Office Transitional for 0.28± acres of land located at 999 N.
Atlantic Avenue. Applicant: Joe Hopkins, P.E., The Performance Group, on behalf of
Steve O’Neill, Redelva, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 10

ADMINISTRATIVE ITEMS.

Amend Article III of Chapter 86 of the City Code – Decorative Pavers (pp. 223-235)
Ordinance on first reading - amending Article III, Chapter 86 of the City Code to
allow for provisions for decorative pavers within City Right-of-Way. This ordinance
would establish special requirements, including a licensing agreement signed by the
property owner to protect the City, to allow pavers within the parkage abutting
residential properties, to clarify when right-of-way permits are required and identify
exemptions; authorizing City Staff to reduce the performance guarantee, and clarify
when permit and inspection fees are required. The new License Agreement protects the
City and reverts the maintenance responsibility solely to the property owner. No
funding is necessary.
Steven T. Richart, Public Works Director to report.
Recommendation: Public Works Director recommends passing the Ordinance on
first reading.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, October 7, 2015

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT.