Items 1 - 3

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.


Approval of Minutes
Approval of the minutes of the August 3, 2016 Regular City Commission
Meeting, the August 17, 2016 Regular City Commission Meeting and the
August 31, 2016 Special City Commission Meeting held at City Hall, 301
South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.

BEAUTIFICATION AWARD - SEPTEMBER - 2016 (pp. 14-16)

Commercial Award: Tobacco Exotica, 749 West International Speedway
Boulevard, Mayor Derrick L. Henry to present.

Item 7

CITIZENS.

PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda or any other Agenda item
that is not under Public Hearings. Items or discussions not listed on the
Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Utilities Department - Eastern Volusia Regional Water Authority FY 2016-
2017 Budget - Ratifcation (pp. 18-51)
Resolution ratifying the 2016-2017 Eastern Volusia Regional Water
Authority Budget. Resolution 07-61 approved an Interlocal Agreement
among Daytona Beach, Holly Hill and South Daytona creating the Eastern
Volusia Regional Water Authority. The mission of the Eastern Volusia
Regional Water Authority is to "emphasize awareness of the need to
conserve and protect Water Resources." One of the provisions in the
Interlocal Agreement requires each member's governing body formally ratify
the Eastern Volusia Regional Water Authority fscal year budget adopted by
the Authority's Board of Directors prior to the Authority's budget becoming
effective on October 1, 2016.
Recommendation: Director of Utilities recommends adoption of the
Resolution.

8.B. Development and Administrative Services/Redevelopment - Daytona Beach
Downtown Development Authority (DDA) - License Agreement For Use of
Downtown City Facilities - First Amendment (pp. 52-76)
Resolution approving the First Amendment to the License Agreement For
Use of Downtown City Facilities with Daytona Beach Downtown
Development Authority (DDA), a Florida Special Taxing District, 301 S.
Ridgewood Ave., Daytona Beach, FL 32114. The existing License
Agreement is for three years to use Riverfront Park (Orange Avenue to the
News Journal Center), Beach Street (Orange Avenue to Bay Street), City
Island - Field Area, and Manatee Island at set times during the year for the
annual schedule of events. The DDA does have the option to revise the
schedule to add events during the year. The Amendment permits the DDA
to place seasonal holiday themed displays in Riverfront Park in conjunction
with holiday themed events for extended periods during a holiday season.
Recommendation: Redevelopment Director recommends adoption of the
Resolution.

8.C. Public Works Department - Daytona Beach Property Holdings Retail, LLC -
One Daytona Community Development District - ISB Pedestrian Bridge -
Access and Construction Agreement (pp. 77-99)
Resolution authorizing the approval of an access and construction agreement
between the City of Daytona Beach, Daytona Beach Property Holdings
Retail, LLC, and the One Daytona Community Development District. The
agreement is needed to modify the existing ramp and construct an extension
to the City-owned International Speedway Boulevard Pedestrian Bridge.
With construction of One Daytona underway, the developer has approached
the City to allow modifcations to the ramp on the north side of the Cityowned
Pedestrian Bridge. The planned modifcations are intended to allow
safer access to the Pedestrian Bridge from pedestrian facilities on the One
Daytona Complex. All modifcations will be ADA compliant. Upon
completion, Daytona Beach Property Holdings Retail, LLC will own and
maintain the extension. There is no City funding required.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.D. Public Works Department - Hall Construction - Daytona Beach Pier Project
- Final Estimate Reconciliation Agreement (pp. 100-106)
Resolution approving the Final Estimate Reconciliation Agreement for Hall
Construction’s Construction Management At Risk Contract. The Daytona
Beach Pier was renovated for the tenant Joes Crab Shack. Since the
completion of the renovation, the contract to Hall Construction was extended
either by Amendment or Change Order to complete all of the necessary pier
piling encasements, new cross bracing, new stainless steel hardware and to
address damage created by winter storms and this approval is necessary in
order to close out the Renovation Project.
The Agreement contains the following stipulations:
Approves the fnal completion date of December 11, 2015
Approves the fnal adjusted contract price of $2,149,621
Approves a one-year warranty period beginning December 11, 2015
The annual maintenance and repair of pier pilings in the future will be
formally bid to ensure competitive pricing. No additional funds are
associated with this request.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.E. Public Works Department - Musco Lighting - Jackie Robinson Ball Park -
Emergency Lighting Replacement (pp. 107-120)
Resolution ratifying the purchase of emergency lighting services provided
by Musco Lighting, P.O. Box 808 Okaloosa, IA 52577-0808, to re-lamp 128
lights at Jackie Robinson Ball Park for $16,000 and provide a 10 year or
3,000 hour warranty for the new bulbs for $13,000 for a total cost of
$29,000. Musco Lighting unit bulbs are a propriety product and no other
company can re-lamp this equipment. Funds are available in the Capital
Projects Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.F. Utilities Department - Florida East Coast Railway (FECR) - Right of Way
Utility Crossing - Emergency Repairs (pp. 121-143)
Resolution authorizing payment to Florida East Coast Railway (FECR) in
the amount of $48,595.77 for emergency repairs. Ordinance 97-283
authorized a license agreement with the FECR company to provide the City
the right and privilege to construct, install and maintain utilities and fber
optic cable crossings at 39 railroad crossing locations city-wide. On March
22, 2016, the 6 inch water main crossing under the railroad tracks on Loomis
Avenue failed. City crews repaired the water main and FECR conducted
emergency repairs on the railroad tracks. Funds are available in the Renewal
& Replacement 8% Fund.
Recommendation: Director of Utilities recommends adoption of the
Resolution.

8.G. Public Works Department - CDM Smith - International Speedway Boulevard
(ISB) - Median Landscaping Project - CEI Services - Work Authorization
No.1 (pp. 144-161)
Resolution approving Work Authorization No.1 in the amount of
$44,378.78 for CDM Smith, 2301 Maitland Center Parkway, Suite 300,
Maitland, FL 32751, for Construction Engineering and Inspection (CEI)
oversight on the International Speedway Boulevard (ISB) Median
Landscaping Project. The ISB Median Landscaping Project is a Florida
Department Of Transportation (FDOT) Joint Participation Agreement
(JPA) project on FDOT’s state road system, and therefore requires
consultant CEI oversight. The CEI costs will not be covered by the JPA but
we can claim it towards our City Matching Funds. Funds are available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.H. Public Works Department - Universal Engineering Sciences - Peabody Blade
Sign - Certifed Welding Inspections - Work Authorization No. 89
(pp. 162-170)
Resolution approving Work Authorization No. 89 in the amount of $7,296
from Universal Engineering Sciences, 911 Beville Road Suite 3, South
Daytona, Florida 32119 for certifed Welding Inspections for the Peabody
Auditorium Blade Sign Project. It is necessary to engage a material testing
frm to make sure the fabrication and installation of this sign meets the
requirements of the design and engineering specifcations. The lowest
responsive bid for the Project was awarded to West Central Signs, Inc. d/b/a
Signstar in the amount of $38,397.55 by Resolution No. 16-222. This
request is based on section 30-52 of the code that requires commission
approval of all purchases for a single project when cumulative costs exceed
$25,000. Funds are available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.I. Utilities Department - Tomoka Construction Services, Inc.- International
Speedway Boulevard Sanitary Sewer Forcemain - Phase 1 - Low Responsive
Bid Award (pp. 171-194)
Resolution accepting the lowest responsive bid from Tomoka Construction
Services, Inc., 810 Fentress Court, Suite No. 140, Daytona Beach, FL 32117,
in the amount of $479,663 for the construction of the International
Speedway Boulevard (ISB) Sanitary Sewer Forcemain - Phase 1 project.
This project consists of replacing a failing 20 foot ductile iron gravity
sanitary sewer main located on the north side of West International
Speedway Boulevard with a 16 foot sanitary sewer forcemain (LPGA
Boulevard going east 2,300 feet). Funds are available in the Renewal &
Replacement 8% Fund.
Recommendation: Director of Utilities recommends the adoption of this
Resolution.

8.J. Public Works Department - Intercontinental Commercial Services, Inc. - ISB
Bridge Painting - Low, Responsive and Responsible Bid - Add Alternate
No.1 (pp. 195-213)
Resolution accepting the low, responsive and responsible bid and Add
Alternate No.1 from Intercontinental Commercial Services, Inc., (ICS, Inc.),
1110 Satellite Blvd., NW, Suite 403, Suwanee, GA 30024, in the amount of
$35,900 for the painting of the outside walls of the International Speedway
Boulevard (ISB) Bridge. Funds are available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.K. Finance Department - AVST, Continuant and Dell - Voicemail, Automated
Attendant, and Interactive Voice Response System - Purchase (pp. 214-225)
Resolution approving the purchase of components for a voicemail,
automated attendant, and interactive voice response (IVR) system from
multiple providers: (1) Software, user licenses, and fve years of
maintenance, purchased under GSA contract GS-35F-0248R, from Applied
Voice & Speech Technologies, 27042 Towne Centre Drive, Suite 200,
Foothill Ranch, CA 92610, in the amount of $96,562.97. (2) Hardware
components, competitively bid, from Continuant Inc., 5050 20th Street East,
Fife, WA 98424, in the amount of $24,084. (3) Computer servers,
purchased under WSCA Contract 43211500-WSCA-15-ACS, from Dell
Marketing, One Dell Way, Round Rock TX 78682, in the amount of
$25,749.96. Total to be encumbered during fscal year 2016/2017 is
$146,396.93. The City’s existing system is 15 years old, has become
problematic and diffcult to maintain, and is no longer manufacturer
supported. Existing systems provide a variety of services including:
voicemail, call menus for routing calls, desktop faxing, and an IVR for
answering and routing calls from the public and between employees. The
proposed platform integrates with the City’s existing telephone system and
is designed to provide compatibility with emerging technologies. Funding
for FY 2016/2017, subject to budgetary approval, is available in the
Information Technology Fund.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

PUBLIC HEARINGS.

Budget Division - Property Taxes and Budget FY 2016-17 (pp. 226-238)

1. Presentation by the Budget Offcer.
2. PUBLIC HEARING - Members of the general public may speak on
the FY 2016/17 millage rate and budget.
3. Resolution of the City of Daytona Beach adopting an ad valorum
property tax millage rate of 6.6367 ($6.6367 per $1,000 of assessed taxable
value). This is a 4.12% reduction from the rate utilized in the Notice of
Proposed Property Taxes and is a 2.50% tax increase from the rolled back
rate of 6.4748; and a voted debt services millage rate of 0.3729 ($0.3729 per
$1,000 of assessed taxable value) which is a 9.36% reduction from the
current tax rate.
4. Resolution adopting the Budget for the fscal year October 1, 2016, to
September 30, 2017; prescribing estimated Revenue Sources of
$218,187,564, and setting forth Operating Expenditures, Capital
Expenditures, and Transfers of $218,187,564.
Fred Coulter, Budget Offcer, to report.
Recommendation: City Manager recommends adoption of the
Resolutions.
Action: Motion to adopt the Resolutions.

Item 10A

Engineering/Public Works Department - Minto Communities, LLC - Tomoka
Phase 1 - Final Plat Approval - Contract for Plat Recording - Approval
(pp. 251-266)
Resolution approving the Final Plat for Tomoka Phase 1 on 154+/- acres of
land to be developed as a residential subdivision located on the north side of
LPGA Boulevard and just west of Tymber Creek Road South. There are
public improvements associated with this Plat; therefore, approval of the
Contract for Plat Recording is required. The Preliminary Plat was
recommended for approval by the Planning Board at their April 23, 2015
meeting by a 6 to 0 vote. The property is owned by Minto Communities,
L.L.C., a Florida Limited Liability Company. Applicant, Dutch Neuweiler
of Communities, L.L.C.
David Waller, Deputy Public Works Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Resolution.

Item 10B

Police Department - Announcement - Public Comment Period for Edward
Byrne Memorial Justice Local Grant Assistance (JAG) Program
(pp. 267-271)
As part of the requirement for the U. S. Department of Justice, Offce of
Justice Programs, Bureau of Justice Assistance, FY 2016 Edward Byrne

Memorial Justice Assistance Grant (JAG) Local Solicitation there is a 30-
day public comment/governing body review period September 7, 2016
through October 19, 2016. Public comments must be addressed in writing
and submitted to the Police Department's Grants Specialist. This grant is
used for the Juvenile Electronic Monitoring (JEM) Program. No additional
action is required by the City Commission.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.