Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
Approval of Minutes
Approval of the minutes of the August 19, 2015, Regular City Commission Meeting held
at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY
AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION.
ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY
MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

CITIZENS.
PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED
FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).
7A.Utilities Department - Ratifying the 2015-2016 Eastern Volusia Regional Water
Authority (EVRWA) Budget (pp. 13-46)
Resolution ratifying the 2015-2016 Eastern Volusia Regional Water Authority Budget.
Resolution 07-61 approved an Interlocal Agreement among Daytona Beach, Holly Hill
and South Daytona creating the Eastern Volusia Regional Water Authority. The mission
of the Eastern Volusia Regional Water Authority is to "emphasize awareness of the need
to conserve and protect Water Resources." One of the provisions in the Interlocal
Agreement requires each member's governing body formally ratify the Eastern Volusia
Regional Water Authority fiscal year budget adopted by the Authority's Board of
Directors prior to the Authority's budget becoming effective on October 1, 2015.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
7B. Agreement Amendment - International City/County Management Corporation -
Retirement Corporation (ICMA-RA) (pp. 47-60)
Resolution amending the Governmental Money Purchase Plan and Trust Adoption
Agreement between the City and the International City/County Management
Corporation-Retirement Corporation (ICMA-RC) decreasing the City's contributions to
the 401A plan for General, Administrative, Professional and Technical employees in
Plan #109439 to 7.26% from 7.37% commensurate with FY2015-2016. Projected
annual savings to the City is $1,412.74. Funds available in the Consolidated Insurance
Fund.
Recommendation: Human Resources Director recommends adoption the Resolution.
7C.Property Insurance Renewal (pp. 61-104)
Resolution authorizing the acceptance and payment of the property insurance proposals
submitted by Brown & Brown of Florida, Inc., 220 S. Ridgewood Ave Daytona Beach,
FL 32115 on behalf of (1) Landmark Insurance Company for buildings/structures,
contents and machinery with a total insured value of $206,724,352 for all risk coverage
excluding coverage for damage resulting from named storms; on behalf of (2) Arch
Insurance Company providing $100,000,000 layer of named storm/flood coverage for
the buildings/structures, contents and machinery insured under the Landmark Insurance
policy, and behalf of (3) Preferred Governmental Insurance Trust (PGIT) for named
storm/flood and other perils coverage for essential buildings/structures and their contents
and machinery with a total insured value of $90,184,073. All policies are for the period
of October 1, 2015 to October 1, 2016. The total annual premium is $705,742.
Authorization is also requested to pay any additional property insurance premium due to
adjustments of property values or coverage or addition of properties, up to an additional
$25,000, for the period of October 1, 2015 to October 1, 2016. Funds available in the
Consolidated Insurance Fund.
Recommendation: Human Resources Director recommends adoption of
the Resolution.
7D.Daytona Beach Pier/Building Property Insurance - Proposal Acceptance (pp. 105-121)
Resolution authorizing acceptance of the proposal submitted for the Pier/Building
property insurance policy by the insurance broker Brown & Brown of Florida, Inc., 220
S. Ridgewood Ave. Daytona Beach, FL 32117. The insurance carrier, Scottsdale
Insurance Company, 8877 N. Gainey Center Dr., Scottsdale, AZ 85258, provided a
quote for property insurance coverage excluding named storms, windstorms, flood, wave
wash/storm surge. Coverage for the pier/building and loss of rental income coverage
under this policy is for the total insured value of $10,250,000 for the period of
September 30, 2014 through September 30, 2015, and for a total renewal premium of
$48,289 (Exhibit A). The renewal premium represents a $1,958 increase of last year's
premium. Funds available in the Pier Fund.
Recommendation: Human Resources Director recommends adoption of the
Resolution.
7E. Technomedia Solutions, LLC - Municipal Stadium Scoreboard and Sound System - Final
Reconciliation Agreement - Contract No. 2013-064 (pp. 122-138)
Resolution approving the Final Reconciliation Agreement in the amount of $592,894.73
with Technomedia Solutions, LLC., Orlando, FL for the Municipal Stadium scoreboard
and sound system upgrades. The project completion date has been established as
December 19, 2014 which begins the two-year warranty period. The Contractor has
been paid $542,528.94; the amount due the Contractor is $50,365.79 from the open
Purchase Order and $0 from retainage.
Recommendation: Public Works Director recommends adoption of the Resolution.
7F. Public Works - Change Order No. 1 - Ritchey Plaza Project -Saboungi Construction
(pp. 139-149)
Resolution authorizing Change Order No. 1 to Contract No. 0315-0710 for additional
funds of $57,955.31 to Saboungi Construction, 290 A North US Highway 1, Ormond
Beach, FL 32174, for additional work including: adding a coquina veneer to the two
monument signs, furnishing and installing multi-color LED up-lighting and associated
electrical work, installing up-lighting for the two monument signs and associated
electrical work and installing the dedication concrete pavers in the courtyard for the
Ritchey Plaza Project (2014-034), for a total cost of $104,175.31. Funds available in the
General Funds.
Recommendation: Public Works Director recommends adoption the Resolution.
7G.Software Service Agreement - Harris Computer Systems (pp. 150-159)
Resolution approving a one-year software service agreement with Harris Computer
Systems, 1 Antares Dr., Suite 400, Ottawa, Ontario K2E 8C4 as sole source provider for
the software maintenance and support for the SBClient Financial Management and
Payroll System and the Public Utility Billing System (PUBS) currently in use by the
City, in an amount not to exceed $135,067.46 for fiscal year 2016. Funds available in
the IT Fund.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.
7H.Public Works - Breakers Park Splashpad Replacement (pp. 160-167)
Resolution authorizing the purchase of a rubberized splash-pad surface for Breakers Park
from Site Horizons, 13750 W. Colonial Drive, Suite 350-134, Winter Garden, FL 34787
in the amount of $41,202.75. This purchase will incorporate the terms of the Volusia
County Schools' Contract CL-506GH. Funds available in the Pier Fund.
Recommendation: Public Works Director recommends adoption of the Resolution.
7I. Ritchey Plaza Project - Big Value Garden Center Landscaping - Purchase
(pp. 168-176)
Resolution authorizing the purchase of Landscaping (furnished and installed) for the
Ritchey Plaza Project (2014-034) from Big Value Garden Center, 768 North Nova Road,
Daytona Beach, FL 32114, in the amount of $35,214. Funds available in the General
Funds.
Recommendation: Public Works Director recommends adoption of the Resolution.
7J. Utilities Department - Water Plant Chemical Purchases Fiscal Year 2015-2016
(pp. 177-185)
Resolution authorizing with provisions Bid No. 0115-1900 for chemicals used at the
Ralph Brennan Water Treatment Plant for an estimated expenditure of $2,000,000 for
Fiscal Year 2015-2016 from the following lowest - best responsive bidders:
Carmeuse Lime, Inc. - High Calcium Quicklime
NovusAGENDA
http://agenda.codb.us/PublicWeb/MeetingView.aspx?MeetingID=288&MinutesMeetingID=-1&doctype=Agenda[9/4/2015 10:53:45 AM]
Morton Salt, Inc. - Solar Salt (Sodium Chloride)
Univar USA, Inc. - Aqua Ammonia
Harcross Chemicals, Inc. - Sodium Silicofluoride
Odyssey Manufacturing Co. - Sodium Hypochlorite
Airgas Carbonic - Liquid Carbon Dioxide
Funds available in the Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.

Item 8B

FY 2015-16 Property Taxes and Budget for the Daytona Beach Downtown Development
Authority (pp. 202-210)
1. Presentation by Jason Jeffries, Redevelopment Project Manager. Discussion on the
proposed millage rate of 1.0000, which is a 3.98% reduction from the rolled-back rate.
2. PUBLIC HEARING - Members of the general public may speak and ask questions on
the proposed millage rate and the 2015-2016 budget.
3. Resolution of the Daytona Beach Downtown Development Authority adopting an ad
valorum property tax tentative millage rate of 1.0000 ($1.0000 per $1,000 of assessed
taxable value). This is the rate utilized in the Notice of Proposed Property Taxes and is a
3.98% tax decrease.
4. Resolution adopting the tentative Budget for the fiscal year October 1, 2015, to
September 30, 2016; prescribing estimated Revenue Sources of $208,970 and setting
forth Operating Expenditures, Capital Expenditures, and Transfers of $208,970.
Jason Jeffries, Redevelopment Project Manager, to report.
Recommendation: Authority Chairman recommends action.
Action: Motion to adopt the Resolutions.

Item 8C

2015-16 Property Taxes and Budget for The City of Daytona Beach (pp. 211-222)
1. PUBLIC HEARING - Members of the general public may speak and ask questions on
the proposed millage rate and the 2015-2016 budget.
2. Resolution of the City of Daytona Beach adopting an ad valorum property tax
tentative millage rate of 6.9220 ($6.9220 per $1,000 of assessed taxable value). This is
the rate utilized in the Notice of Proposed Property Taxes and is a 4.16% tax increase;
and a voted debt service tentative millage rate of 0.4114 ($0.4114 per $1,000 of assessed
taxable value).
3. Resolution adopting the tentative Budget for the fiscal year October 1, 2015, to
September 30, 2016; prescribing estimated Revenue Sources of $204,944,635, and
setting forth Operating Expenditures, Capital Expenditures, and Transfers of
$204,944,635.
Fred Coulter, Budget Officer, to report.
Recommendation: City Manager recommends adoption of the Resolutions and to set
September 23, 2015 as the second Public Hearing.
Action: Motion to adopt the Resolutions and setting the second Public Hearing
as September 23, 2015.

Item 9A

ADMINISTRATIVE ITEMS.
Announcement - Public Comment Period for Edward Byrne Memorial Justice Local
Grant Assistance (JAG) Program (pp. 223-231)
As part of the requirement for the U. S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance, FY 2015 Edward Byrne Memorial Justice
Assistance Grant (JAG) Local Solicitation there is a 30-day public comment/governing
body review period August 5, 2015 through September 9, 2015. Public comments must
be addressed in writing and submitted to the Police Department's Grants Specialist. This
grant is used for the Juvenile Electronic Monitoring (JEM) Program. No additional
action is required by the City Commission.

Item 9B

999 N. Atlantic Avenue - Small Scale Comprehensive Plan Amendment (pp. 232-249)
Ordinance on first reading - adopting a Small Scale Comprehensive Plan Amendment
changing the Future Land Use Map designation from Level 2 Residential to Office
Transitional for 0.28± acres of land located at 999 N. Atlantic Avenue. Applicant: Joe
Hopkins, P.E., The Performance Group, on behalf of Steve O’Neill, Redelva, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on first reading.
Note: If passed, Public Hearing, September 23, 2015.

Item 9C

2015-2016 State and Federal Legislative Priorities (pp. 250-255)
Resolution adopting the Commission's list of state and federal legislative priorities for 2015-2016. Based on priorities identified by City Commissioners and issues discussed
during city budget planning sessions, a list of proposed state and federal legislative
priorities for 2015-2016 has been prepared for review and approval by the City
Commission.
Hardy Smith, Government Relations Administrator, to report.
Recommendation: Government Relations Administrator recommends adoption.
Action: Motion to adopt the Resolution.

Item 9D

Elimination of the Community Development Citizens Advisory Board (pp. 256-264)
Resolution eliminating the Community Development Citizens Advisory Board. This
Board is not required per 24 CFR 91.105 of the U.S. Department Housing and Urban
Development (HUD) regulations and is only used to assist the City's Community
Participation Plan (CPP) to accept public input about community development program
activities. Elimination of this Board would avoid duplication, increase efficiency, and
still maintain compliance with the applicable regulations.
Emory Counts, Economic/Development Director, to report.
Recommendation: Community Development Director recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.

Item 9E

Beautification/Tree Advisory Board - Appointment (pp. 265-269)
Resolution appointing one (1) member to the Beautification/Tree Advisory Board for
Zone 2. Kathleen Harmon resigned with a membership term expiration date of
12/31/16. Article 2 §6 of the Land Development Code, amended by Ordinance No.15-
23 states that the board shall consist of seven (7) members. One member shall be
nominated by each City Commissioner from among the resident of the zone, plus one atlarge
member nominated by the Mayor who may be a resident of any City Commission
zone. All board members shall be resident of the City and qualified electors.
We have received an application from Charlotte Niceley.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 9F

Code Enforcement Board - Appointment (pp. 270-275)
Resolution appointing one (1) member to the Code Enforcement Board. The
membership term for Turner Hymes expired on 8/23/15 and she would like to be
reappointed. Article 2 §7 of the Land Development Code, amended by Ordinance No.
15-23 states that the board shall consist of seven (7) members appointed by the City
Commission. Members of the board shall be a resident of the City. Appointments shall
be made on the basis of experience or interest in zoning and development, regulation,
building regulations and control, or other fields within the jurisdiction of the board.
We have received an application from Ms. Hymes seeking reappointment.
Betty Goodman, Assistant City Manager, to report. Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 9G

Planning Board - Appointment (pp. 276-281)
Resolution appointing one (1) member to the Planning Board to replace Ned Harper
(Zone 3) who recently resigned with a membership term expiration date of 12/31/18.
Sub-pt. A, Article III, Section 6(a), City Charter, and Article. 2 §2.2A, Land
Development Code (LDC), amended by Ordinance No. 15-23 stated that the board shall
consist of seven (7) members serving staggered terms of four years commencing January
1 and expiring December 31, with a least one member residing in each Zone within the
City and one At-large member. Must be qualified electors in City and hold no other City
office.
We have received an application from James Newman from Zone 3.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Items 10 & 11

10. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
11. ADJOURNMENT.