Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

4.A. Approval of Minutes
Approval of the minutes of the July 20, 2016 Strategic Planning - Budget
Workshop meeting and the July 28, 2016 Special City Commission Meeting -
Homeless Discussion held at City Hall, 301 South Ridgewood Avenue,
Daytona Beach, Florida.

Items 5 & 6

5. AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

6. PRESENTATION.

6.A. Presentation
No Presentation

Item 7

CITIZENS.

7.A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda or any other Agenda item
that is not under Public Hearings. Items or discussions not listed on the
Agenda will not be heard during this comment section.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Police Department - Justice Assistance Grant (JAG) (pp. 17-21)
Resolution authorizing the submittal of a grant application to and acceptance
of grant from the U.S. Department of Justice, Bureau of Justice Assistance,
Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation
FY 2016 in the amount of $59,750 to enhance law enforcement initiatives
including the Juvenile Electronic Monitoring (JEM) program. Awards are
made in the frst fscal year of the appropriation and may be expended during
the following three (3) years, for a total of a four (4) year grant period. There
is no match requirement to accept this grant award.
Recommendation: Chief of Police recommends adoption of the
Resolution.
8.B. Public Works Department - Daytona Beach Racing and Recreational
Facilities District - Grant Acceptance (pp. 22-45)
Resolution accepting the Daytona Beach Racing and Recreational
(R&R) Grant dated August 9, 2016 in the amount of $50,000 to make much
needed improvements to the Campbell Swimming Pool. The pool surface is
separating and further deterioration could cause harm to swimmers. No
funding is required for this action.
Recommendation: Deputy Public Works Director recommends
adoption of the Resolution.
8.C. Human Resources/Risk Management Department - Property Insurance
Coverage - Proposal Acceptance (pp. 46-92)
Resolution authorizing the acceptance and payment of the property
insurance proposals submitted by Brown & Brown of Florida, Inc., 220 S.
Ridgewood Ave Daytona Beach, FL 32115 on behalf of (1) Landmark
Insurance Company for buildings/structures, contents and machinery with a
total insured value of $218,433,510 for all risk coverage excluding damage
resulting from named storms; on behalf of (2) Arch Insurance Company
providing $1,000,000 layer of named storm/food coverage for the
building/structures, contents and machinery insured under the Landmark
Insurance policy, and on behalf of (3) Preferred Governmental Insurance
Trust (PGIT) for named storm/food and other perils coverage for essential
buildings/structures and their contents and machinery with a total insured
value of $86,904,978. All policies are for the period of October 1, 2016 to
October 1, 2017. The total annual premium is $711,346 which is an increase
in the current/expiring premium by $5,675 due to increase in property
values. Authorizing is also requested to pay any additional property
insurance premium due to adjustments of property values or coverage or
addition of properties, up to an additional $25,000 for the period of October
1, 2016 to October 1, 2017. Funds are available in the Consolidated
Insurance Fund.
Recommendation: Human Resources Director recommends adoption of
the Resolution.
8.D. Human Resources/Risk Management Department - Daytona Beach Pier -
Building Property Insurance - Proposal Acceptance (pp. 93-116)
Resolution authorizing acceptance of the proposal submitted for the
Pier/Building property insurance policy by the insurance broker, Brown &
Brown of Florida, Inc., 220 S. Ridgewood Ave. Daytona Beach, FL 32117.
The insurance carrier, Axis Surplus Insurance Company, provided a quote for
property insurance coverage excluding named storms, windstorms, food,
wave wash/storm surge. Coverage for the pier/building and loss of rental
income coverage under this policy is for the total insured value of
$10,250,000 for the period of September 30, 2016 through September 30,
2017 and for a total renewal premium of $45,539. The renewal premium
represents a decrease of $2,750 from last year's premium. Funds are
available in the Pier Fund.
Recommendation: Human Resources Director recommends adoption of
the Resolution.
8.E. Utilities Department - Lift Station 9 Forcemain - Acceptance of Utility
Easement (pp. 117-122)
Resolution accepting a 10 foot wide utility easement granted by Villa
Jardine, LLC, 3250 Mary Street, Suite 306, Miami, Florida 33133 in
association with the Lift Station 9 Improvements Project.
Lift Station 9 is located west of Nova Road in an easement behind 201 Oak
Tree Circle within the Forest Glen Phase 1 Subdivision. An upgraded
replacement Lift Station 9 and forcemain is currently under construction.
During construction, feld conditions required the forcemain to be shifted
slightly to the north to avoid conficts with other utilities. This change in
alignment necessitated the need for an expanded easement. This item will
provide a legal easement over the new forcemain which runs from the new
Lift Station 9 east to Nova Road. There is no City funding associated with
this request.
Recommendation: Director of Utilities recommends adoption of the
Resolution.
8.F. Public Works Department - Thompson Consulting Services, LLC - Disaster
Debris Management Plan - Adaption (pp. 123-254)
Resolution adopting the August, 2016 Disaster Debris Management Plan
(DDMP) prepared by Thompson Consulting Services, LLC. When the City
has a Federal Emergency Management Agency (FEMA)-accepted DDMP
before the date of the declared incident period, FEMA will provide a onetime
incentive of a two (2) percent cost share adjustment applied to debris
removal work completed within 90 days. The DDMP plan is designed to
effectively facilitate removal of debris from the City in a systematic manner
in order to preserve public safety and promptly restore critical services in the
event of a major disaster. The DDMP effciently provides for the
management of any and all resultant debris in order to mitigate against any
potential threat to the lives, health, safety, and welfare of the impacted
residents, expedite recovery efforts throughout the impacted area, and
address any threat of signifcant damage to improved public or private
property.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
8.G. Human Resources - Florida State Fraternal Order of Police (FOP)
- Collective Bargaining Agreement
(pp. 255-309)
Resolution authorizing a Collective Bargaining Agreement between the City and Florida State Fraternal of Police (FOP) for Police Lieutenants for terms
and conditions of employment beginning October 1, 2016 through September
30, 2017; to provide a wage increase. Amending Articles 27 - Wages, 28 -
Special Assignment Pay, 29 - Limitation on Opening Negotiations and 30 -
Duration.
Recommendation: Human resources Director recommends adoption of
the Resolution.
8.H. Public Works - Riverfront Park Esplanade Design – Contract Approval
(pp. 310-377)
Resolution approving a contract with Dix Hite and Partners, 150 West
Jessup Avenue, Longwood, Florida 32750 in the amount of $164,580 for the
design, engineering, and permitting services associated with the frst phase
realization of the Halifax Riverfront Esplanade Park. The proposed frst
phase of this public park is located at the north end of the Riverfront Master
Plan's Esplanade District between International Speedway Boulevard
(ISB) and the News Journal Center. Proposals were received on April 13th,
2016 from the City issued request for proposals, resulting in the Selection
Committee recommending and the City Manager concurring with the
utilization of Dix Hite to complete this work. The City has accepted a
Florida Inland Navigational District (FIND) grant via Resolution 16-87 for
this project, if the project transitions into the construction phase, the City will
be reimbursed up to $90,000 of the design fees for this project. Funds are
available in the Road Impact Fee Fund.
Recommendation: Deputy Public Works Director recommends
adoption of the Resolution.
8.I. Public Works Department - RJ Landscape Contractors, Inc. - ISB Median
Landscaping Project - Low Responsive Bid Award (pp. 378-396)
Resolution accepting the lowest responsive bid from RJ Landscape
Contractors, Inc., 1766 Taylor Road, Port Orange, FL 32128, for a total base
bid of $329,985 for the International Speedway Boulevard (ISB) Median
Landscaping Project. This is a Florida Department Of Transportation
(FDOT) Joint Project Agreement (JPA) funded project to landscape the
medians along ISB between Midway Avenue and Nova Road. The JPA
funds of $250,000 will pay for the majority of the project, and the City will
be responsible for the remaining $79,985 needed to complete the project, for
a total project cost of $329,985. Funds are available in the Grant Projects
Fund and the General Fund. Recommendation: Deputy Public Works Director recommends
adoption of the Resolution.
8.J. Utilities Department - TLC Diversifed, Inc. - Westside Regional Wastewater
Treatment Plant - Emergency Generator Installation - Lowest Best
Responsive Bid Award (pp. 397-419)
Resolution accepting the lowest best responsive bid from TLC Diversifed
Inc., 2719 17th Street East, Palmetto, FL 34221 in the amount of $1,547,777
for the installation of a 2500 KW generator. Emergency generators are
required under Florida Department Environmental Protection (FDEP) rules
62-600 and 62-602 and are critical to the continued operation of the Westside
Regional Wastewater Treatment Facility. One of the generators which
supplies emergency power to the treatment facility is more than forty years
old, has malfunctioned and is not repairable. The City operates the
generators under the "Load Share" program offered by Florida Power &
Light (FPL) and this requires the facility to operate under generator power
when FPL experiences high demands for electricity. In return, the City
receives an annual average credit of $150,000 (16%). Funds are available in
the Water and Sewer Construction Bank Loan Fund.
Recommendation: Director of Utilities recommends adoption of the
Resolution.
8.K. Utilities Department- Gregori Construction & Engineering, Inc. - Low
Responsive Bid Award (pp. 420-437)
Resolution accepting the lowest responsive bid from Gregori Construction &
Engineering, 1626 Fife Court, Titusville, FL 32796, in an amount not to
exceed $269,800 for twelve (12) backfow preventers on Beach Street from
International Speedway Boulevard to Fairview Avenue in Riverfront Park.
Funds are available in the Stormwater Improvement Fund.
Recommendation: Director of Utilities recommends adoption of the
Resolution.
8.L. Public Works Department - Sanderson Concrete Construction, Inc. - 2016
Streets Milling and Resurfacing – ADA Improvements - Sole Source
(pp. 438-453)
Resolution awarding the 2016
Streets Resurfacing Project – ADA
Improvements to Sanderson Concrete
Construction, Inc., 2440 Timberview Drive, New Smyrna Beach, FL 32168, by
piggybacking Volusia County
Contract No. 14-B-119JD, for a total base bid of
$66,437.50. This project is
necessary to make improvements to the existing sidewalk pedestrian
crossings at
the intersections of the streets that were recently resurfaced
(Kingston Avenue
and Jessamine Boulevard) in order to comply with the
Americans with Disabilities
Act.
NOTE: Three of the
proposed construction items are not from the Volusia
County Contract. Because Sanderson Concrete Construction,
Inc., will
already be on site, and using multiple contractors would create
issues with
coordination and scheduling, these items will be sole sourced to
Sanderson
Concrete Construction, Inc., for this project. Funds are available in the 5
Cent Transportation Gas Tax Fund.
Recommendation: Deputy Public Works Director recommends
adoption of the Resolution.
8.M. Finance Department - FleetBoss Global Positioning Solutions, Inc. -
Automatic Vehicle Location - Purchase (pp. 454-471)
Resolution approving a purchase from FleetBoss Global Positioning
Solutions Inc., 241 O'Brien Road, Fern Park, Florida 32730 in the amount
$65,868 for monitoring of Automatic Vehicle Location (AVL) systems for
vehicles currently equipped with AVL, and to pay Fleetboss $74,232 for the
purchase of equipment, activation services, and to monitor an additional 160
Police Patrol vehicles with AVL; and authorizing the City Manager to
exercise renewals for future years, and expend funds for monitoring during
these renewal periods, subject to budget approvals. Total to be encumbered
during fscal year 2016/2017 is $140,100. Program objectives are to reduce
fuel consumption and maintenance costs, reduce liability, and increase
employee accountability. The City administratively entered into a one year
agreement with FleetBoss on February 8, 2013. The agreement includes ten
optional one year renewal periods and the ability to terminate upon sixty days
written notice. This purchase is considered sole source, since the FleetBoss
system houses institutional and historical data for departments served by the
program, which are: Utilities, Public Works, and Fire. Funding for FY
2016/2017, subject to budgetary approval, is available in the Information
Technology Fund.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.
8.N. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 472-473)
Resolution authorizing payment from the General Fund in the amount of:
$150 to Campbell Middle School for a general donation from the Bike Week
Sponsorship Funds of Mayor Derrick Henry.
$1,000 to Boys and Girls Club of Volusia/Flagler Counties, Inc. for a general
donation from the Bike Week Sponsorship Funds of Commissioner Robert
Gilliland.
Recommendation: Chief Financial Offcer recommends adoption of
the Resolution.

Item 9A

PUBLIC HEARINGS.

Budget Department - Property Taxes and Budget FY 2016-17 (pp. 474-487)
1. PUBLIC HEARING - Members of the general public may speak on the
proposed millage rate and the 2016-2017 budget.
2. Report of the Budget Review Committee.
3. Resolution of the City of Daytona Beach adopting an ad valorum
property tax tentative millage rate of 6.7985 ($6.798 per $1,000 of assessed
taxable value). This is a 1.78% reduction from the rate utilized in the Notice
of Proposed Property Taxes and is a 5.00% tax increase from the rolled back
rate of 6.4748: and a voted debt service tentative millage rate of 0.3729
($0.3739 per $1,000 of assessed taxable value) which is a 9.36% reduction
from the current tax rate.
4. Resolution adopting the tentative Budget for the fscal year October 1,
2016, to September 30, 2017; prescribing estimated Revenue Sources of
$219,965,389, and setting forth Operating Expenditures, Capital
Expenditures, and Transfers of $219,965,389.
Fred Coulter, Budget Offcer, to report.
Recommendation: City Manager recommends adoption of the
Resolutions.
Action: Motion to adopt the Resolutions and set the second
Public Hearing as September 21,2016.

Item 9B

Budget Department - FY 2016-17 Property Taxes and Budget - Downtown
Development Authority (DDA) (pp. 488-498)

1. Presentation by Jason Jeffries, Redevelopment Project Manager.
Discussion on the proposed millage rate of 1.0000, which is a 0.01%
reduction from the rolled back rate.
2. PUBLIC HEARING - Members of the general public may speak and ask
questions on the proposed millage rate and the FY 2016/17 budget.
3. Resolution of the Daytona Beach Downtown Development Authority
adopting an ad valorum property tax tentative millage rate of 1.0000
($1.0000 per $1,000 of assessed taxable value). This is the rate utilized in the
Notice of Proposed Property Taxes and is a 0.01% tax decrease from the
rolled back rate of 1.0001.
4. Resolution adopting the tentative Budget for the fscal year October 1,
2016, to September 30, 2017; prescribing estimated Revenue Sources of
$223,422 and setting forth Operating Expenditures, Capital Expenditures,
and Transfers of $223,422.
Jason Jeffries, Redevelopment Project Manager, to report.
Recommendation: Authority Chairman recommends action.
Action: Motion to adopt the Resolutions.

Item 10A

ADMINISTRATIVE ITEMS.

City Manager's Offce - Code Enforcement Board - Appointments
(pp. 499-510)
Resolution appointing two (2) members to the Code Enforcement Board.
The terms of Donald Smart and Vernon Weatherholtz will expire on
08/23/16. Members of the board shall be a resident of the City. Appointments
shall be made on the basis of experience or interest in zoning and
development, regulation, building regulations and control, or other felds
within the jurisdiction of the board. Whenever possible board membership
shall include an architect (A), a businessperson (BP), an engineer (E), a
general contractor (GC), a subcontractor (SC), and a realtor (R). We have
one additional application from John Wagner (currently a member of the
Beautifcation Board).
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10B

Police Department - Announcement - Public Comment Period for Edward

Byrne Memorial Justice Local Grant Assistance (JAG) Program
(pp. 511-515)
As part of the requirement for the U. S. Department of Justice, Offce of
Justice Programs, Bureau of Justice Assistance, FY 2016 Edward Byrne
Memorial Justice Assistance Grant (JAG) Local Solicitation there is a 30-day
public comment/governing body review period September 7, 2016 through
October 19, 2016. Public comments must be addressed in writing and
submitted to the Police Department's Grants Specialist. This grant is used for
the Juvenile Electronic Monitoring (JEM) Program. No additional action is
required by the City Commission.

Item 10C

Development and Administrative Services, Redevelopment Division -
Midtown Lofts Redevelopment Incentive Agreement **Addendum added
09-07-16
Resolution approving the proposed Midtown Lofts Redevelopment Incentive
Agreement with Heron Development Group LTD, 200 E. Palmetto Park
Road, Suite 103, Boca Raton, Florida 33432 and authorizing the use of City
Funds up to $409,622 in the current fscal year after the CRA approves
the Agreement. The agreement was prepared to provide CRA funds for
construction of a frst class apartment building with a minimum of 82 units to
be located at the southeast corner of Dr. Martin Luther King Boulevard and
Eldorado Street. The Agreement provides for annual tax increment payments
with a cap of $3.6 million over a 20-year period or the remaining life of the
Midtown Redevelopment Area, whichever occurs frst. The agreement also
provides for the Community Redevelopment Agency (CRA) to pay various
City fees that would be charged to the Project up to $538,000 and an
incentive payment of $75,000 after all properties within the Project
are owned by the developer. The City would pay up to $400,000 for public
parking and stormwater improvements directly east of the project on a
portion of the property currently used for Grounds Maintenance operations;
and City liens estimated at $9,622 would be released by the City.
Gary Shimun, Deputy City Manager, to report.
Recommendation: Deputy City Manager recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.