Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

Approval of the minutes of the August 6, 2014 Regular City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

7A. Utilities Department - Ratifying the 2014-2015 Eastern Volusia Regional Water
Authority Budget (pp. 10-15)

Resolution ratifying the 2014-2015 Eastern Volusia Regional Water Authority Budget. Resolution 07-61 approved an Interlocal Agreement among Daytona Beach, Holly Hill and South Daytona creating the Eastern Volusia Regional Water Authority. The mission of the Eastern Volusia Regional Water Authority is to "emphasize awareness of the need to conserve and protect Water Resources." One of the provisions in the Interlocal Agreement requires each member's governing body formally ratify the Eastern Volusia Regional Water Authority fiscal year budget adopted by the Authority's Board of Directors prior to the Authority's budget becoming effective on October 1, 2014.
Recommendation: Interim Utilities Director recommends adoption of the Resolution.

7B. ICMA 401A Retirement Plan Amendment (pp. 16-29)

Resolution approving the amended Governmental Money Purchase Plan and Trust Adoption Agreement between the City and the International City/County Management
Corporation-Retirement Corporation (ICMA-RC) increasing the City's contributions to the 401A plan for General, Administrative, Professional and Technical employees in Plan #109439 to 7.37% from 6.95% commensurate with FY2014-2015. Projected annual cost to the City is $5,658.28. Funds available in the Consolidated Insurance
Fund. Recommendation: Human Resources Director recommends adoption of the Resolution.

7C. Property Insurance Renewal (pp. 30-72)

Resolution authorizing the acceptance and payment of the property insurance coverage
proposals submitted by Brown & Brown of Florida, Inc., 220 S. Ridgewood Blvd (32114), P.O. Box 2412, Daytona Beach, Florida 32115 on behalf of (1) Landmark Insurance Company for buildings/structures, contents and machinery with a total insured value of $204,443,654 for all risk coverage excluding coverage for damage resulting from named storms; on behalf of (2) Arch Insurance Company providing a $1,000,000
layer of named storm/flood coverage over the $204,443,654 buildings/structures, contents and machinery insured under the Landmark Insurance policy, and on behalf of (3) Preferred Government Insurance Trust (PGIT) for named storm/flood and other perils coverage of essential buildings/structures and their contents and machinery with a total insured value of $83,728,107. All policies are for the period of October 1, 2014 to October 1, 2015. The total annual premium is $730,662. Authorization is also requested to pay any additional property insurance premium due to adjustment of property values or coverage or addition of properties, up to an additional $25,000, for the period October 1, 2014, to October 1, 2015. Funds available in the Consolidated Insurance Fund. Recommendation: Human Resources Director recommends adoption of the Resolution

7D. Finance Department - Cash Cycle Solutions - Utility Billing Mailing Contract - 1st Amendment (pp. 73-97)

Resolution approving Amendment No. 1 to the Utility Billing Mailing Contract (No. 113-2280) with Cash Cycle Solutions (CCS), 3035 Horseshoe Lane, Suite R, Charlotte NC 28208, modifying the contract to include the proprietary service DocView for document imaging, web services, and electronic storing of PDF bill copies at a total cost of $4,710; and increasing the City Manager’s annual expenditure for services provided from $28,000 to $35,000 annually. DocView will allow utility customers to download a PDF of their billing statements, in exactly the same format as printed bills, for a rolling thirteen months. DocView has the potential of reducing costs by eliminating postage, provided customers adopt our paperless bill offerings. Funds available in the Water and
Sewer Improvement Fund and the Water and Sewer Fund. Recommendation: Chief Financial Officer recommends adoption of the Resolution.

7E. Halifax Harbor Marina - SEESIGN, LLC - Lease Agreement (pp. 98-131)

Resolution approving a lease agreement with SEESIGN, LLC, 17851 Rebecca Avenue, Fort Myers Beach, FL 33931, for 4244 square feet for Suite 140 at Halifax Harbor Marina Building, for a one-year term with one five-year renewal term, for $3.00 per square foot or $1,061 a month plus 6.5% sales tax. The renewal will include increment increases of $0.50 per square foot for each renewal year. SEESIGN, LLC will also rent a boat slip for the term of the lease.
Recommendation: Support Services Director recommends adoption of the Resolution.

7F. Allocation of Bike Week Sponsorship Funds (pp. 132-134)

Resolution authorizing payment from the General Fund in the amount of: $500 to the 2014 Daytona Blues Festival from the Bike Week Sponsorship Fund of Commissioner Robert Gilliland. $250 to Cultural Services for the Peabody Auditorium Piano Donation Drive; and $250 to the Volusia County Alumni Chapter of Bethune-Cookman University for the Scholarship Program/Choir Concert from the Bike Week Sponsorship Funds of
Commissioner Paula Reed. $250 to Cultural Services for the Peabody Auditorium Piano Donation Drive from the Bike Week Sponsorship Funds of Mayor Derrick Henry. Recommendation: Chief Financial Officer recommends adoption of the Resolution.

7G. Allocation of Bike Week Sponsorship Funds **Addendum added 08-29-14**

Resolution authorizing payment from the General Fund in the amount of: $500 to Cinematique on Beach Street from the Bike Week Sponsorship Funds of Commissioner Kelly White. Recommendation: Chief Financial Officer recommends adoption of the Resolution.

7H. Support Services – Peabody Yamaha Concert Grand Piano – Daytona Beach Racing & Recreational Facilities District – Grant Submission and Acceptance **Addendum added 08-29-14**

Resolution authorizing the submission of a grant application to Daytona Beach Racing &
Recreational Facilities District, in the amount of $30,000; and acceptance of the grant
fund if approved, for the final payment to purchase the Yamaha Concert Grand Piano for
the Peabody Auditorium. Cultural Services has conducted a fundraising campaign for the piano purchase and staff has received an offer from Former Mayor Glenn S. Ritchey and Mrs. Ritchey in a challenge grant in an amount up to $15,000.
Recommendation: Support Services Director recommends adoption of the Resolution.

7I. Eagle Landing Apartments - Contract for Construction of the Right-of-Way - Assignment
of and First Amendment to the Contract **Addendum added 08-29-14**

Resolution approving an agreement assigning and amending the Contract for Construction of the Right-of-Way and Related Improvements that was approved for the Eagle Landing Apartments (Resolution No. 14-28). The agreement would assign the developer’s rights and obligations under the Contract for Construction to Daytona
Properties I, LLLP, in conjunction with the transfer of ownership of the Eagle Landing
Apartments property. The agreement would also amend the Contract for Construction by specifically providing for construction of public utility improvements and extending
the construction schedule. Recommendation: Deputy City Manager/Operation recommends adoption of the Resolution.

Item 8A (Part 1 of 2)

Andros Isles RPUD - Residential Planned Unit Development First Amendment (pp. 135-181)

Ordinance on second reading - PUBLIC HEARING - approving a request to amend the RPUD Agreement for the purpose of developing lot 1 and 2, located at the corner of Williamson and Beville, for use as a 6,000± square foot retail store with gas pumps and authorizing the Mayor to execute the Residential Planned Unit Development First Amendment. Applicant: Frank J. O’Keefe, P.E., Zev Cohen & Associates, on behalf of Edward Kobel, DD Gateway Daytona, LLC.
Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 7-to-2.

Action: Motion to adopt the Ordinance.

Item 8A (Part 2 of 2)

Andros Isles RPUD - Residential Planned Unit Development First Amendment (pp. 135-181)

Ordinance on second reading - PUBLIC HEARING - approving a request to amend the RPUD Agreement for the purpose of developing lot 1 and 2, located at the corner of Williamson and Beville, for use as a 6,000± square foot retail store with gas pumps and authorizing the Mayor to execute the Residential Planned Unit Development First Amendment. Applicant: Frank J. O’Keefe, P.E., Zev Cohen & Associates, on behalf of Edward Kobel, DD Gateway Daytona, LLC.
Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 7-to-2.

Action: Motion to adopt the Ordinance.

Items 8B 1 & 8B 2

2014-2015 Property Taxes and Budget for The City of Daytona Beach (pp. 182-191)

1. Resolution of The City of Daytona Beach adopting an ad valorem property tax tentative millage rate of 6.9220 ($6.9220 per $1,000 of assessed taxable value) and a voted debt service tentative millage rate of 0.4297 ($0.4297 per $1,000 of assessed taxable value).

2. Resolution adopting the tentative Budget for the fiscal year October 1, 2014 to September 30, 2015; prescribing estimated Revenue Sources of $206,208,720, and setting forth Operating Expenditures, Capital Expenditures and Transfers of $204,900,208. Fred Coulter, Budget Officer, to report.

Recommendation: City Manager recommends adoption of the Resolutions and to set September 17, 2014 as the second Public Hearing.

Action: Motion to adopt the Resolutions and setting the second Public Hearing
as September 17, 2014.

Item 8C

3. Resolution of the Daytona Beach Downtown Development Authority adopting an ad valorem property tax tentative millage rate of 1.0000 ($1.0000 per $1,000 of assessed taxable value). This is the rate utilized in the Notice of Proposed Proposed Property Taxes and is a 0.34% increase.

4. Resolution adopting the tentative Budget for the fiscal year October 1, 2014 to September 30, 2015; prescribing estimated Revenue Sources of $209,715, and setting forth Operating Expenditures, Capital Expenditures and Transfers of $209,715. Jason Jeffries, Redevelopment Project Manager, to report.

Recommendation: Authority Chairman recommends action.

Action: Motion to adopt the Resolutions.

Item 9A

Exemption of Ad Valorem Tax - Del Mar Designs, Inc. (pp. 201-220)

Ordinance on first reading - approving an exemption of ad valorem tax for Del Mar
Designs, Incorporated for a five year period for a portion of the assessed value of all
improvements to real and tangible personal property at 1821 Holsonback Drive to assist
its move to Daytona Beach including purchase and rehabilitation of the 10,000 sq. ft.
building, as well as, equipment needs. Del Mar is currently housed in two sites but would consolidate its staff at the new site location within the City's Aero Park Brownfield Area. Over the five year period of exemption, Del Mar is projected to generate $1,445,000 in new capital investment, create 10 new jobs at an average annual wage of $52,048 and new cumulative payroll of $1,561,340. The Economic
Development Advisory Board (EDAB) recommended approval of the following tax exemption schedule at its August 20, 2014 public meeting: 100% in year 1; 75% in years 2 and 3; 50% for years 4 and 5, per the Guidelines on Economic Development Ad Valorem Exemption. The cumulative value of the exemption over the five year period of exemption is estimated to be $15,918 by the Volusia County Property Appraiser. This business meets the Guidelines and the City Commission may grant the exemption to stimulate economic development. Emory Counts, Economic/Community Development Director, to report.

Recommendation: Economic/Community Development Director recommends passing the Ordinance on first reading.

Action: Motion to pass the Ordinance
Note: If passed, Public Hearing, September 17.

Item 9B

Item not located on the agenda

Item 7E

Halifax Harbor Marina - SEESIGN, LLC - Lease Agreement (pp. 98-131)

Resolution approving a lease agreement with SEESIGN, LLC, 17851 Rebecca Avenue, Fort Myers Beach, FL 33931, for 4244 square feet for Suite 140 at Halifax Harbor Marina Building, for a one-year term with one five-year renewal term, for $3.00 per square foot or $1,061 a month plus 6.5% sales tax. The renewal will include increment increases of $0.50 per square foot for each renewal year. SEESIGN, LLC will also rent a boat slip for the term of the lease.

Recommendation: Support Services Director recommends adoption of the Resolution.