Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
A. Approval of Minutes
Approval of the minutes of the July 6, 2016 Regular City Commission Meeting
held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE
MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM
MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6A

I95 Aesthetics Committee Presentation (pp.12-22)
Presentation of the design recommendation of the I95 Aesthetics Committee.

Item 6B

BEAUTIFICATION AWARDS - JULY 2016 (pp. 23-25)
Residential Award:
Leroy and Bonnie Bent, 221 Glenbriar Circle, Commissioner Robert A.
Gilliland to present.
Commercial Award:
Beach Bazaar, 203 North Atlantic Avenue, Mayor Derrick L. Henry to present.

Item 7

CITIZENS.
A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City Commission
on any item on the Consent Agenda or any other matter that is not on the
Agenda.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE
CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Fire Department - Interlocal Agreement for Fire and/or Rescue Mutual Aid -
Amendment (pp. 27-44)
Resolution approving the Second Amendment to Interlocal Agreement for Fire
and/or Rescue Mutual Aid Within Volusia County, Florida. The current
is set to expire on October 24, 2016. The second amendment allows for an
extension of the existing agreement until October 24, 2021 and allows for an
updated jurisdictional map. This is a no fee associated reciprocal agreement
with Volusia County and all municipalities within its boundaries.
Recommendation: Fire Chief recommends adoption of the Resolution.

8.B. Cultural Services - American Youth Football, Inc, - Facility Use Agreement
(pp. 45-62)
Resolution approving a Facility Use Agreement between the City of Daytona
hold the "Daytona Beach Hurricane Youth Football and Cheer" football league
games. These games will be played no earlier than August 1st and no later
than November 30th beginning with the 2016 football season. The term of the
agreement will commence once the agreement is approved and will end December 31, 2016, with the option to renew for up to two (2) additional terms
of one-year each through written notice.
Recommendation: Cultural Services and Community Events Director
recommends adoption of the Resolution.

8.C. Public Works Department - Brentwood Drive Detectable Warning Surfaces -
Final Reconciliation Agreement and Change Order No. 1 (pp. 63-73)
Resolution approving the Final Reconciliation Agreement and Change Order
No.1 with Sanderson Concrete Construction, Inc., 2440 Timberview Drive,
New Smyrna Beach, Florida 32168 in the amount of $6,562 for 650 additional
square feet of demolition of existing curb and sidewalk; and also 10.5 addition
cubic yards of concrete required for compliance with the Americans for
Disabilities Act (ADA). The Final Reconciliation Agreement establishes the
This project is necessary to ensure safe passage of pedestrians along
Brentwood Drive from Derbyshire Road to Rambler Road. Funds are
available in the 5 Cent Transportation Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.D. Utilities Department - CH2M Hill Engineers, Inc. - Bennett Swamp Wetland
Rehydration Project - Work Authorization No. 9 - Contract No. 6235-CH (pp.
74-97)
Resolution approving Work Authorization No. 9 to C ontract No. 6235-CH, in
an amount not to exceed $561,017.62 with CH2M Hill Engineers Inc., 225 E
Robinson Street, Suite 505, Orlando FL, 32801-4321 for design, permitting ,
bidding, construction phase services and environmental monitoring for Bennett
Swamp Aquifer Recharge Project . Funds are available in the Stormwater
Improvement Construction Fund.
Recommendation: Director of Utilities recommends adoption of the
Resolution.

8.E. Public Works Department - Bryant Pools, Inc. - Campbell Swimming Pool -
Emergency Repairs (pp. 98-172)
Resolution ratifying the purchase of emergency construction services provided
by Bryant Pools Inc., 1032 N. US Highway 1, Suite No.4, Ormond Beach,
Florida, 32174 in the amount of $90,275 for repairs at Campbell Swimming
Pool. The pool surface was separating and could have caused harm to
swimmers. Bryant Pools, Inc. was the low responsive quote and came highly
recommended by the Florida Health Department which is responsible for the
inspection and approval so that the pool is in compliance with current State of Florida swimming pool requirements.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.F. Public Works Department - Edward Dugger and Associates, P.A. - Peabody
Auditorium Sound System Design and Acoustic Sound Evaluation - Bid
Award (pp. 173-196)
Resolution awarding a contract in the amount of $37,284 to Edward Dugger
and Associates, P.A., 1239 SE Indian Street, Suite 103, Stuart, Florida 34997
to evaluate the Acoustics and design the Sound System at the Peabody
documents for the project in order to initiate and complete the work in
compliance with the Florida Building Code (FBC). The Peabody Auditorium
has a seating capacity of 2,521 and is a popular revenue generating venue for a
wide variety of theatrical and musical events. Currently the building is without
a sound system and one has to be rented for every venue that performs there.
The installation of this system will ensure that the patrons of Daytona Beach
and visitors enjoy quality state of the art sound at every venue
performance. Funds are available in the Cultural Services Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.G. Finance Department - Allocation of Bike Week Sponsorship Funds
**Addendum added 07-20-16**
Resolution authorizing payment from the General Fund in the amount of:
$300 to The Mind of Christ - Annual Love Fest from the Bike Week
Sponsorship Funds of Commission Patrick Henry.
Recommendation: Chief Financial Officer recommends adoption of the Resolution.

Item 9A

Development and Administrative Services, Planning Division - BBraun
Solutions Manufacturing Project - Rezoning, Amended and Restated Planned
District Agreement (pp. 197-249)
Ordinance on second reading - PUBLIC HEARING - amending the Planned
District Agreement for BBraun Solutions Manufacturing Project located at
1845 Mason Avenue to allow for construction of Phase 3 & 4 for industrial and
manufacturing uses, associated site improvements, and authorizing the Mayor
to execute the Amended and Restated Planned District Agreement. Applicant:
Joseph Berka, JACOBS Engineering, on behalf of BBraun Medical Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Sections of Articles 3, 5, 6, and
11 of the Land Development Code (pp. 250-264)
Ordinance on second reading - PUBLIC HEARING - amending sections of
Article 3 (Review Procedures), Article 5 (Use Standards), Article 6
(Development Standards), and Article II (Definitions and Interpretation) of the
Land Development Code that were inadvertently omitted or incorrectly
transitioned in the adoption of the new Land Development Code. Applicant:
Development and Administrative Services Department, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 10A

Budget Division - 2016-2017 Proposed Tentative Millage Rate
(pp. 265-271)
Resolution advising the Property Appraiser for advertising purposes, the 2016-
2017 proposed tentative operating millage rate of 6.9220; the current rolled-back
millage rate of 6.4748; the voted debt service millage rate of 0.3729;
scheduling the first public hearing date of September 7, 2016, on which the
proposed tentative millage rate and proposed 2016-2017 Budget will be acted
upon.
Fred Coulter, Budget Officer, to report.
Recommendation: Budget Officer recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10B (Part 1 of 2)

501(c)(3) of the Internal Revenue Code of 1986 as amended, and the
regulations promulgated under that section, of developing, managing, and
operating the First Step Shelter program, a homeless assistance shelter and service program to be located in Volusia County, Florida. All revenue received
by the Corporation will be used to develop, manage, operate, and support the
First Step Shelter Program, including cost of programming, capital projects,
and endowment, and payment of any administrative expenses of the
Corporation. Appointments for the initial members, Dr. L. Ronald Durham,
Pamela Woods, and Joe Forte, are requested. All future board members will
be appointed by City Commission Resolution.
Dr. L. Ronald Durham, Asset Management Director/Special Projects, to
report.
Recommendation: Asset Management Director/Special Projects
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10E (Part 1 of 2)

Consulting - Professional Services Contract **Addendum added 7-20-
16**
Resolution approving a professional services contract with St. Augustine
Enterprises, LLC, a Florida limited liability company d/b/a Casillas Consulting
to assist the City in developing and operating a temporary homeless shelter at
the City-owned Armory Building, and a permanent shelter to be located
thereafter at City-owned property off U.S. 92 across from Red Johns Road.
The City will pay Consultant a total fee of $114,500. In addition, the City
Manager may, in conjunction with Consultant's pre-approved travel for
purposes of undertaking activities, agree in writing to reimburse Consultant's
travel-related expenses related to Phase 4 as further described in Exhibit A of
the Contract for up to $10,000.
The contract will divide into four Phases, giving the City manager the authority
to determine whether to proceed to the next Phase, based on performance and
completion as fully required.
Dr. L. Ronald Durham, Community Relations Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10B (Part 2 of 2)

501(c)(3) of the Internal Revenue Code of 1986 as amended, and the
regulations promulgated under that section, of developing, managing, and
operating the First Step Shelter program, a homeless assistance shelter and service program to be located in Volusia County, Florida. All revenue received
by the Corporation will be used to develop, manage, operate, and support the
First Step Shelter Program, including cost of programming, capital projects,
and endowment, and payment of any administrative expenses of the
Corporation. Appointments for the initial members, Dr. L. Ronald Durham,
Pamela Woods, and Joe Forte, are requested. All future board members will
be appointed by City Commission Resolution.
Dr. L. Ronald Durham, Asset Management Director/Special Projects, to
report.
Recommendation: Asset Management Director/Special Projects
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10E (Part 2 of 2)

Consulting - Professional Services Contract **Addendum added 7-20-
16**
Resolution approving a professional services contract with St. Augustine
Enterprises, LLC, a Florida limited liability company d/b/a Casillas Consulting
to assist the City in developing and operating a temporary homeless shelter at
the City-owned Armory Building, and a permanent shelter to be located
thereafter at City-owned property off U.S. 92 across from Red Johns Road.
The City will pay Consultant a total fee of $114,500. In addition, the City
Manager may, in conjunction with Consultant's pre-approved travel for
purposes of undertaking activities, agree in writing to reimburse Consultant's
travel-related expenses related to Phase 4 as further described in Exhibit A of
the Contract for up to $10,000.
The contract will divide into four Phases, giving the City manager the authority
to determine whether to proceed to the next Phase, based on performance and
completion as fully required.
Dr. L. Ronald Durham, Community Relations Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10F

Budget Division - Homelessness Services - Emergency Budget Amendment
**Addendum added 7-20-16**
Resolution authorizing the City Manager to make emergency purchases in an
amount not to exceed $396,000 to make the temporary shelter at the Armory
Building operational; authorizing the City Manager to purchase goods and
services needed to complete the development of permanent homeless shelter at
Red Johns Road by February, 2017 in an amount up to $2,982,000; authorizing
the City Manager to spend $1,000,000 on operational related purchases for
goods and services for operating the shelter; and amending Resolution 15-233,
as previously amended, which adopted the 2015/16 budget, in order to increase
revenues by $286,000; increase expenditures by $12,458 and increase transfers
by $273,458.
Dr. L. Ronald Durham, Community Relations Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10C

Development and Administrative Services - Windward Behavioral Care, Inc. -
Terminate HOME Loan Agreements - Accept Deeds to Properties - Repay
Funds to HUD (pp. 281-285)
Resolution authorizing the City Manager to terminate and release two Deferred
HOME Loan Agreements with Windward Behavioral Care, Inc.
("Windward"), accept from Windward the deeds to 310 Kingston Street and
637 Tanglewood Court, and repay any funds to the U.S. Department of
Housing and Urban Development (HUD), as appropriate. During the period
2006-2010, Windward developed four affordable rental properties in the City
using HOME Community Housing Development Organization (CHDO) funds.
In July 2015, Windward abruptly announced it was immediately dissolving its
Board, ceasing operations and releasing its employees because their funding
had been terminated based on activities totally unrelated housing operations.
Nevertheless, it is HUD's position that the City has an obligation to properly
closeout these projects either by assignment to another CHDO to complete the
affordability periods or through repayment of the HOME funds invested in
these properties. Two of the four properties were assigned to a CHDO and are
not part of this request. The remaining two properties located at 310 Kingston
and 637 Tanglewood were used by Windward as group-homes and all efforts
to assign these properties to another CHDO have failed. Terminating the
HOME Agreements and accepting the deeds to these two properties would
facilitate disposal of these remaining properties by the City through sale or
otherwise to mitigate against any funds that may need to repaid to HUD. The
City is appealing HUD's position that the City would need to repay these funds
when the City had no control over Windward's other activities. The total
repayment to HUD, if appropriate, would be $172,999, available through
community development funding.
Emory Counts, Economic/Community Development Director, to report.
Recommendation: Economic/Community Development Director recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10D

Development and Administrative Services/Economic and Community
Development - Submission of the 2016-2020 Consolidated Plan and 2016-
2017 Annual Action Plan (pp. 286-314)
Resolution approving submission of the 2016-2020 Consolidated Plan and
2016-2017 Annual Action Plan to the U.S. Department of Housing and Urban
Development (HUD) to apply for Community Development Block Grant
(CDBG) and Home Investment Partnership Grant (HOME) program funding;
authorizing the Mayor to execute deeds; authorizing the City Manager or his
designee to execute and enforce security documents; and continuing the City
Manager's small purchase authority up to $50,000 with respect to
procurements made from Grant funds as previously approved. The City of
Daytona Beach is required to complete and submit a Consolidated Plan (five-
year master document) and an Annual Action Plan (annual document)
describing housing and community development needs in the City of Daytona
and expected outcomes for HUD to evaluate and award CDBG and HOME
funds.
Emory Counts, Economic and Community Development Director, to
report.

Recommendation: Economic and Community Development Director
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT.