Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

Approval of Minutes
Approval of the minutes of the February 19, 2014 Strategic Planning/Budget
Workshop held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY
AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION.
ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY
MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.
6A. BEAUTIFICATION AWARDS - MAY 2014 (pp. 14-16)
Residential Award: Elizabeth Clain, 501 Riverview Boulevard, Commissioner Pamela
Woods, Zone 2, to present.
Commercial Award: Bethune-Cookman University, 248 North Lincoln Street, Mayor
Derrick L. Henry to present.
6B. Presentation – Commissioner Kelly White – Project for Public Spaces Conference (PPS)
– April 8 – 11, 2014, New York (pp. 17-72)
Commissioner Kelly White will present to the City Commission an overview of the
Project for Public Spaces (PPS) conference held in New York City, April 8 – 11, 2014.

Item 7

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED
FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).
8A. Police Department - National Institute of Justice - 2014 Solving Cold Cases with DNA
Grant - Submission and Acceptance (pp. 74-83)
Resolution authorizing the submission of a grant application and the acceptance of
funds if approved from the U.S. Department of Justice, Office of Justice Programs,
National Institute of Justice, FY 2014 Solving Cold Cases with DNA, in the amount of
$300,000. This grant funding will be used for the identification, review and
investigation of violent crime homicide and sexual battery cold cases that have the
potential to be solved using DNA analysis, and to locate and analyze biological
evidence associated with these cases. No match is required for this grant.
Recommendation: Chief of Police recommends adoption of the Resolution.
8B. U.S. Department of Justice - Office of Justice Programs, Bureau of Justice Assistance
- FY 2014 - Edward Byrne Memorial Justice Assistance Grant (JAG) - Grant
Submission and Acceptance (pp. 84-96)
Resolution authorizing the submission of a grant application and acceptance of funds if
awarded from U.S. Department of Justice, Bureau of Justice Assistance, Edward Byrne
Memorial Justice Assistance Grant (JAG), Local Solicitation FY 2014 federal funding
to enhance existing law enforcement initiatives including the Juvenile Electronic
Monitoring (JEM) program in the amount of $59,751. There is no match requirement
to accept this grant award. Awards are made in the 1st Fiscal Year of the appropriation
and may be expended during the following three years, for a total of a four year grantperiod.
Recommendation: Chief of Police recommends adoption of the Resolution.
8C. Police Department - Red Light Camera - GATSO USA - Contract Approval (pp. 97-
122)
Resolution approving a contract with GATSO USA, Inc., 900 Cummings Center, Suite
222-T, Beverly MA 01915, for a three-year term to provide assistance with the City’s
Automated Red Light Camera Enforcement Program at existing approaches/locations.
This revised contract changes the fee structure so that the City recovers the
administrative costs/overhead for the program before the vendor is paid; clarifies
existing provisions regarding violation processing; provides for continued operation of
existing cameras only; and is not renewable. Funds available in the General Fund.
Recommendation: Chief of Police recommends adoption of the Resolution.
8D. Gasoline and Diesel Fuel - Mansfield Oil - Glover Oil Company - Gentry Oil, LLC -
Approval (pp. 123-181)
Resolution authorizing the expenditure of funds for the purchase of gasoline and diesel
bulk fuel, on an as-needed basis, for the City’s vehicle fleet pursuant to the terms and
conditions of the Cooperative Contract 14-B-72VO, issued by Volusia County with
Mansfield Oil, 1025 Airport Parkway SW, Gainesville, Georgia; Glover Oil Company,
3109 S. Main Street, Melbourne, FL, 32901; and Gentry Oil, LLC, 1761 Langley
Avenue, Deland, FL 32724; for a three-year term commencing May 8, 2014 with two
one-year renewal options; and authorizing the City Manager to exercise the renewal
options. Fuel shall be purchased on as-needed basis in accordance with funds budgeted
for this purpose in the amount of $1,700,000. The remaining funds of $848,525 are
contingent upon the adoption of the FY 2014-2015 budget, and $1,700,000 for each FY
2015-2016 and 2016-2017 budgets. Funds available in the Fleet Maintenance Fund.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
8E. Brokerage Services - Property & Casualty Insurance - Proposal Acceptance (pp. 182-
201)
Resolution accepting the proposal submitted by Brown & Brown of Florida, Inc., 220
South Ridgewood Avenue, Daytona Beach, FL 32114, and approving a contract for
brokerage services for Property & Casualty Insurance for a three-year term with one
three-year renewal option for the annual fee of $52,000, excluding the commission for
flood insurance that will be paid as part of the flood insurance policy premium; and
authorizing the City Manager to exercise the renewal option as outlined in the
Contract. Funds available in the Consolidated Insurance Fund.
Recommendation: Human Resources Director recommends adoption of the
Resolution.
8I. Utilities Department - Sludge Disposal Services - Lowest Best Responsive Bid
Acceptance (pp. 409-415)
Resolution awarding the lowest best responsive bid to Shelley’s Septic Tank, Inc., P.O.
Box 249, Zellwood, FL, for sludge disposal services, for a three-year period, in the
amount of $250,000 ($44.79/ton) for the remainder of the FY 2013/2014; and
authorizing the City Manager to expend up to $920,000 annually (subject to budget
appropriation) for the remainder of the contract.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8J. Utilities Department - Overhead Crane Repairs - Bid Acceptance (pp. 416-431)
Resolution awarding the bid to Innovated Industrial Services, Inc., 1416 Chamber
Drive, Bartow, FL 33830 in the amount of $31,635, to repair seven (7) overhead cranes
and to comply fully with OSHA safety standards. The City employs internal overhead
cranes in its’ three treatment facilities to lift and transport heavy equipment. Seven of
the overhead cranes were inspected and found to have a variety of maintenance issues
that need repairing. Funds available in the Water and Sewer Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8K. Utilities Department - Finalizing Anoxic Tank Repair – Purchase Order 67577 (pp.
432-442)
Resolution ratifying the expenditure of funds, in the amount of $23,900, for Purchase
Order No. 67577 for the rental of a crane from Bryson Crane, Inc., to remove
accumulated sand from an anoxic tank at the Bethune Point Wastewater Treatment
Plant; and approving an additional expenditure of funds, in the amount of $27,826.35 to
Purchase Order No. 67577. The Florida Department of Environmental Protection
Permit required removal of accumulated sand from the anoxic tank. The initial cost
was estimated at $23,000. Once work began, it was discovered the initial estimate was
low and rainy weather further added time delays to the removal process. Consequently
the City expended an additional $27,826.35 to fully remove all the sand accumulation
in the anoxic tank. The total cost of the project was $51,726.35. Funds available in the
Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8L. Utilities Department - Automated Water Meter Reading System Installation - Final
Reconciliation - Contract 0212-1790 (pp. 443-457)
Resolution approving the final adjusted contract price of $1,175,979.95 with National
Metering Services, Inc., for Automated Water Meter Reading System Installation
Project; and approving the Final Reconciliation Agreement in the amount of
$53,944.70.
The Final Reconciliation Agreement reflects the final contract amount of $1,175,979.95
for full compensation for the balance of the contract including the final payment
($53,944.70) and retainage. This agreement reflects full compensation for all materialsis further understood and agreed that the substantial contract completion date is May
21, 2014 and the one-year warranty period on materials, equipment, workmanship,
supplies, and appurtenances shall commence as of this date. The City saved
$243,245.50 from the adjusted gross contract amount of $1,421,440.50.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8M. Utilities Department - Grit Removal Units - Sole Source Purchase (pp. 458-462)
Resolution approving the purchase of two (2) grit removal units from Hydro
International, 2925 NW Aloclek, Suite 140, Hillsboro, OR 97124, in the amount of
$135,095. Grit, sand, and small inorganic removal is a mandated processing step under
the City’s Florida Department of Environmental Protection (FDEP) regulatory
operating permit. The Bethune Point Wastewater Treatment Plant's grit removal
process uses four grit removal units working in series to function optimally. Two of the
grit removal units are out of service and not repairable. This is a sole source purchase
because Hydro International is the only manufacturer that can supply the specific grit
removal units at Bethune Point Wastewater Treatment Plant. Funds are available in the
Water and Sewer Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8N. Utilities Department - Carbon Dioxide Feed Control Panels - Sole Source Purchase (pp.
463-468)
Resolution approving the purchase of two (2) carbon dioxide feed control panels from
Tomco2 Systems, 3340 Rosebud Road, Loganville, GA 30052 in the amount of
$95,100. Liquid carbon dioxide is injected into the water treatment process at two
separate locations to balance the pH levels after lime is added. The purpose of the feed
control panels are to control the dose rates based on flow levels. The current feed
control panels are 26 years old, not repairable and in need of replacement. This is a
Sole Source purchase because Tomco2 Systems is the original manufacturer and the
only vendor who can repair and service our equipment. Funds are available in
the Water and Sewer Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8O. Public Works Department - Municipal Stadium Sports Field Lighting Replacement -
Engineering Project 2013-064 (pp. 469-537)
Resolution approving the proposal submitted by Qualite Sports Lighting, LLC, 215
West Mechanic Street, Hillsdale, MI 49242, for the sports field lighting replacement at
Municipal Stadium, in the amount of $264,500; and waiving the competitive selection
requirements for this purchase. Funds available in the Capital Projects Fund.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
8P. Allocation of Bike Week Sponsorship Funds (pp. 538-540)
Resolution authorizing payment in the amount of:
$250 to the Juneteenth Festival Group, Inc. from the Bike Week Sponsorship Fund of
Mayor Derrick Henry. Funds available in the General Fund.
$500 to the 11th Annual 'Elisha J. Strapp' Invitational Golf Tournament from the Bike
Week Sponsorship Funds of Commissioner Patrick Henry. Funds available in the
General Fund.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.

Item 9A

Gateway Village - First Amendment to PD Agreement - Rezoning (pp. 541-565)
Ordinance on second reading - PUBLIC HEARING - approving a five-year extension
to the Residential Planned Unit Development (RPUD) Agreement for Gateway Village
located at 3425 West International Speedway Boulevard; and authorizing the Mayor to
execute the First Amendment to the Gateway Planned Residential Development
Agreement. In May 2009, the City Commission approved Ordinance 09-135 which
extended the expiration of the PD Agreement by five years to February 16, 2014.
Applicant: Mark S. Dowst, P.E., Mark Dowst and Associates, on behalf of Dwight
Selby, Managing Member, Gateway Development of Daytona Beach, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 7-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Rezoning, Planned Master Development Second Amendment – Embry-Riddle
Aeronautical University Research Park East (f.k.a. Embry-Riddle Aeronautical
University Technology Park) (pp. 566-635)
Ordinance on second reading - PUBLIC HEARING - approving a request to rezone
77.5± acres of land located on the east side of South Clyde Morris Boulevard, north of
Beville Road and south of Bellevue Avenue, amending the existing Planned Master
Development (PMD), modifying the Future Development Master Plan; and authorizing
the Mayor to execute the Second Amended and Restated Planned Master Development
Agreement. Applicant:
Robert A. Merrell, III, Esq., Cobb Cole, on behalf of Chris
Hardesty, Embry-Riddle Aeronautical University (ERAU).
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 7-0.
Action: Motion to adopt the Ordinance.

Item 10A

MidWest Transit, Inc. - Large Scale Comprehensive Plan Amendment (pp. 636-700)
Ordinance on first reading - adopting Comprehensive Plan Amendments previously
transmitted to state and local jurisdictions amending the Future Land Use Map
(FLUM) designation from Level 1 Residential, Interchange Commercial and Retail to
Mixed Use for 156.15± acres of land generally located at the northwest corner of US.
92/ West International Speedway Boulevard and N. Tomoka Farms Road and amending
Neighborhood Policy U, to add Issue (l) and an Equivalency Matrix & Maximum
Density/Intensity Table to regulate the maximum units of individual land uses that can
be allowed. Applicant: Robert A. Merrell, Esq., on behalf of MidWest Transit, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 8-to-0.
Action: Motion to pass Ordinance on first reading.
Note: If passed, Public Hearing, June 4

Item 10B

10B. MidWest Transit, Inc. - Planned Master Development, Rezoning (pp. 701-737)
Ordinance on first reading - approving a request to rezone 226.10± acres of land
located at the northwest corner of West International Speedway Boulevard and North
Tomoka Farms Road, from AG (Agriculture) to PMD (Planned Master Development)
for construction of a mixed-use development that includes a variety of uses and
authorizing the Mayor to execute the Planned Master Development
Agreement. Applicant: Robert A. Merrell III, Esq., on behalf of C. Michael Witters,
MidWest Transit, Inc.
Richard Walton, Planning director, to report
Recommendation: Planning Board recommends approval 10-to-0.
Action: Motion to pass the Ordinance on first reading.

Item 10E

Main Street Merchants Association, Inc. - 2014 "Summer Nights on Main Street" Event
Series - Approval (pp. 779-793)
Resolution approving the 2014 "Summer Nights on Main Street" Event Series to be
held on certain Saturday evenings in June, July, August, and on Friday July 4;
authorizing reservation of Main Street between Peninsula Drive and Atlantic Avenue
during designated event periods to eliminate other potential conflicting events;
establishing applicable fees and allowing festival activities on private property.
Paul McKitrick, Deputy City Manager/Administrative Services, to report.
Recommendation: Deputy City Manager/Administrative Services recommends
adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10F

Historic Preservation Board - Appointment (pp. 794-802)
Resolution appointing one (1) member to the Historic Preservation Board for Zone 3.
The board shall consist of nine (9) members appointed by the City Commission for
three (3) year terms. One (1) member shall be an architect (A) and four (4) additional
members must satisfy the requirements necessary in order for the City to obtain and
maintain CLG status. Two (2) members shall be nominated by the Mayor, and one
member shall be nominated by each City Commissioner. The majority of members
shall be residents of the City.
We have one applicant from Zone 3, Mr. Dallas Peacock.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 8C

Police Department - Red Light Camera - GATSO USA - Contract Approval (pp. 97-
122)
Resolution approving a contract with GATSO USA, Inc., 900 Cummings Center, Suite
222-T, Beverly MA 01915, for a three-year term to provide assistance with the City’s
Automated Red Light Camera Enforcement Program at existing approaches/locations.
This revised contract changes the fee structure so that the City recovers the
administrative costs/overhead for the program before the vendor is paid; clarifies
existing provisions regarding violation processing; provides for continued operation of
existing cameras only; and is not renewable. Funds available in the General Fund.
Recommendation: Chief of Police recommends adoption of the Resolution.

Item 10G - 12

City Attorney - Annual Performance Review (pp. 803-806)Annual performance review of the City Attorney, Marie S. Hartman through June 29,
2014.
Commissioner Carl Lentz, IV to report.
10H.City Manager - Annual Performance Review - Wage Increase (pp. 807-828)
Annual performance review of City Manager, James V. Chisholm through July 31,
2014. (For informational purposes: all City employees received a two percent raise on
October 6, 2013 excluding the City Manager. Police and Fire Union employees will
receive the two percent increase upon Commission ratification of the collective
bargaining agreements)
Commissioner Paula Reed to report.
11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
12. ADJOURNMENT.