Items 1 - 3

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
Approval of Minutes
Approval of the March 7, 2018 Executive Session/Shade Meeting
Minutes held at City Hall, 301 South Ridgewood Avenue, Daytona Beach,
Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION

During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Fire Department - East Volusia Fire-Rescue/EMS Interlocal Agreement -
Sixth Amendment - Extension (pp. 19-34)
Resolution approving the Sixth Amendment of the Interlocal Agreement for
East Volusia Local Government Fire-Rescue and Emergency Medical
Services Automatic Aid and Closest Unit Response System. The current
interlocal agreement to provide continuous fre-rescue and EMS services in
times of need is set to expire on September 30, 2018. The sixth amendment
allows for a 4-year extension of the existing agreement until September 30,
2022. There is a no fee associated with the reciprocal agreement.Partnering
governments: Ormond Beach, Holly Hill, South Daytona, Daytona Beach
Shores, Port Orange, Ponce Inlet, New Smyrna Beach, Edgewater.
Recommendation: Fire Chief recommends adoption of the Resolution.

8.B. Utilities Department - Nalco Company, SNF Polydyne Inc. and Hawkins Inc.
- Wastewater Plant Polymer - Pre-Qualifed Short List Approval
(pp. 35-39)
Resolution approving Nalco Company, SNF Polydyne Inc. and Hawkins Inc.
as pre-qualifed bidders for the purchase of Polymer in accordance with
Section 30-84(5) of the Purchasing Code and a uthorizing the City Manager
to solicit competitive bids from the approved qualifed vendors in accordance
with Section 30-84(5) of the Purchasing Code. The City uses polymer to
dewater wastewater sludge to reduce the volume and weight of sludge before
transporting and disposing in a qualifed FDEP land fll. The reduction of
weight relative to the extraction of water allows the City to dispose of more
sludge at a lower cost. Polymer supplied by Fort Bend, Nalco, SNF
Polydyne and Hawkins were tested extensively by the City. The results of
the tests concluded that three of the vendors met or exceeded the City’s test
parameters for Polymer relative to dewatering sludge. Therefore, three
vendors pre-qualifed in order to submit a competitive bid for the purchase of
their polymer.
Section 30-84 (5) of the Purchasing Code establishes a structured procedure
for identifying pre-qualifed vendors relative to testing their products to ascertain if the vendor’s products achieved the established outcomes. After
the vendors are pre-qualifed based on test results, the City can request
competitive bids for the purchase of their products. The City Commission
must approve the pre-qualifed vendor list and authorize the solicitation of
competitive bids from those pre-qualifed vendors. There is no funding
associated with this request.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.C. Utilities Department - Zev Cohen & Associates, Inc. - Beach Street
Forcemain - Work Authorization No. 4 - Contract No 1307-1021
(pp. 40-55)
Resolution approving Work Authorization No. 4 to Contract No. 1307-1021
with Zev Cohen & Associates, Inc., 300 Interchange Boulevard, Ormond
Beach, FL 32127 in an amount not to exceed $84,571.68 to provide design,
permitting and bidding services for the Beach Street Forcemain Project.
Funds available in the State Revolving Loan Water & Sewer Construction
Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.D. Public Works, Technical Services Division - Sea Diversifed, Inc. - Work
Authorization No. 8 - Continuing Services Contract 2006 - 21 (pp. 56-66)
Resolution approving Work Authorization No. 8 under Continuing Services
Contract 2006-21 with Sea Diversifed, Inc. 151 N. W. 1rst Avenue, Delray
Beach, Florida, 33444, in an amount not to exceed $59.867.20. This item
provides for an updated As-Built/General Conditions Survey of the Main
Street Pier. This survey will be used in the analysis to identify any
defciencies in the Pier structure and in the development of Capital
Improvement Program (CIP) projects to help preserve this historic structure.
Funds available in the Pier Improvement Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.E. Business Enterprise Management Department - Petroleum Traders
Corporation - Halifax Harbor Marina - Lowest, Best-Responsive Bid Award
(pp. 67-89)
Resolution awarding a 3-year contract to the the Lowest, Best-Responsive
Bidder, Petroleum Traders Corporation, 7120 Pointe Inverness Way, Fort
Wayne, IN 46804, for unleaded gasoline and diesel fuel for Halifax Harbor Marina with a fxed add-on cost of $0.0123 per gallon of gasoline and a fxed
add-on cost of $0.0356 per gallon of diesel fuel with the stipulations that
approve an expenditure of $264,705 for the remaining FY 2017-2018
and authorizing the City Manager to purchase unleaded gasoline and diesel
fuel on an as-needed basis during the term of the contract subject to budget
appropriations. Funds available in the Halifax Harbor Funds.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.F. Public Works/Administration Department - Southern Sunshine Group, Inc. -
Landscape Maintenance Contract - Lowest Responsive Bid (pp. 90-117)
Resolution awarding a Landscape Maintenance Contract to the Lowest
Responsive Bidder, Southern Sunshine Group, Inc., 1100 Radford Drive,
Deltona, FL 32738 in the amount of $78,196.60 for the remainder of Fiscal
Year 2017/2018, based on the submitted Fee Schedule for a three (3) year
term of $369,344.52 or $123,114.84 annually and authorizing the City
Manager to exercise the option to renew the contract for up to two (2) terms
of one (1) year each in the amount of $123,114.84 annually.
Southern Sunshine Group, Inc. will provide landscape maintenance at
various city properties in the mainland area of Daytona Beach, more
specifcally identifed as the Dickerson Center, Yvonne Scarlet Golden
Cultural & Educational Center, Midtown Cultural and Educational Center,
Joe Harris Park, and Samuel L. Butts Park. Scope of work shall include, but
is not limited to, mowing, edging, pruning, weeding, trash/litter removal,
irrigation service, fertilization and pest control, mulching as needed, tree
trimming and turn maintenance. Funds available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.G. Public Works/Administration Department - Verdego, LLC - Landscape
Maintenance Contract - Lowest Responsive Bid (pp. 118-145)
Resolution awarding a Landscape Maintenance Contract to the Lowest
Responsive Bidder, Verdego, LLC, 3335 North State Street, Bunnell, FL
32110 in the amount of $68,470.30 for the remainder of Fiscal Year
2017/2018, based on the submitted Fee Schedule for a three (3) year term of
$362,066.16 or $120,688.72 annually and authorizing the City Manager to
exercise the option to renew the contract for up to two (2) terms of one (1)
year each in the amount of $120,688.72 annually. Verdego, LLC will provide landscape maintenance at various city properties
in the beachside area of Daytona Beach, more specifcally identifed as
Breakers Park, Ocean Front Park/Boardwalk, A1A (ISB to Seabreeze Blvd.),
A1A (Boylston Ave to 3001 N. Atlantic Ave.), Schnebly Recreation Center,
the medians at Driftwood Ave (A1A to Waverly Dr.), and the South Wild
Olive Parking Lot. Scope of work shall include, but is not limited to,
mowing, edging, pruning, weeding, trash/litter removal, irrigation service,
fertilization and pest control, mulching as needed, tree trimming and turn
maintenance. Funds available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.H. Business Enterprise Management Department - Alan Jay Fleet Sales -
Permits & Licensing Department - Vehicle Purchases (pp. 146-150)
Resolution authorizing the purchase of two vehicles from the National Joint
Powers Alliance contract 2018-120716-NAF with options from Alan Jay
Fleet Sales, P.O. Box 9200, Sebring, Florida, 33871-9200 in the amount of
$48,380.66 for use by the Permits & Licensing Department Chief Building
Offcial and Deputy Code Offcial. Funds available in the Permit & License
Special Revenue Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.I. Business Enterprise Management Department - Alan Jay Fleet Sales - Police
Department - Vehicles Purchase (pp. 151-162)
Resolution authorizing the purchase of 24 new police vehicles off the
National Joint Powers Alliance Bid 2018-120716-NAF with options from
Alan Jay Fleet Sales, P.O. Box 9200, Sebring, FL 33871 in the amount of
$957,679.27. This request is to provide the Police Department with 24 new
police vehicles to deliver basic police services to the new growth area
surrounding LPGA Boulevard and Williamson Boulevard. The new growth
area specifcally includes Minto phases 1A, 1B, 1C and 2; Mosaic phases 1A
and 1B; Birchwood/Cypress Trail and Tanger Outlet Mall. The procurement
of vehicles and accessory equipment is eligible to be obtained using police
impact fees.
The Police Department is in the process of hiring 43 new personnel of which
24 will be assigned to the new growth area. The remaining 19 will fll
current vacancies. These positions are funded in the Police Department
operating budget. As the specifc developments mentioned above continue to
expand, along with other new developments in the area, the Police
Department will be required to provide additional services for the areas which would be eligible to be funded by police impact fees. Funds available
in the Police Impact Fees Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.J. Business Enterprise Management Department - Dell Inc. - Police
Department - Laptop Computers - Purchase (pp. 163-171)
Resolution approving a purchase of 24 laptop computers off a Western
States Contracting Alliance Florida Participation Agreement 43211500-
WSCA-15-ACS from Dell Inc., One Dell Way, Mail Stop 8129, Round
Rock, TX 78682 in the amount of $35,631.36 for use by the Police
Department. The City is required to provide basic police services to the new
growth area surrounding LPGA Boulevard and Williamson Boulevard. The
Police Department provides basic police services by the use of police
vehicles and computers are a critical communication tool for the police to
access a wide range of information in order to analyze critical data for the
betterment of public safety. Funds available in the Police Impact Fees Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.K. Business Enterprise Management Department - Communications
International - Police Department - Radio Purchase and Installation - Sole
Source Purchase (pp. 172-178)
Resolution authorizing the purchase and installation of twenty four (24)
mobile radios from Communications International, 10 Flagg Street, Daytona
Beach, FL 32114 in the amount of $105,861.44 for use by the Police
Department. The City is required to provide basic police services to the new
growth area surrounding LPGA Boulevard and Williamson Boulevard. The
Police Department provides basic police services by the use of police
vehicles. Radios are a critical communication tool for the police to respond
to calls for service and emergencies. Sole Source is justifed for this
purchase based on a mandate from Volusia County for all cities to use Harris
Radio products. Funds available in the Police Impact Fees Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.L. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 179-180)
Resolution authorizing payment in the amount of: $1,000 to Bethune-Cookman University, for the National Statuary Hall
Campaign for Dr. Mary McLeod Bethune statue at the US Capitol from the
Bike Week Sponsorship Funds of Commissioner Robert Gilliland.
Recommendation: Chief Financial Offce recommends adoption of the
Resolution.

8.M. Finance Department - Allocation of Bike Week Sponsorship Funds **Added
05-02-18**
Resolution authorizing payment in the amount of:
$1,000 to Bethune-Cookman University, for the National Statuary Hall
Campaign for Dr. Mary McLeod Bethune statue at the US Capitol from the
Bike Week Sponsorship Funds of Commissioner Paula Reed.
Recommendation: Chief Financial Offce recommends adoption of the Resolution.

Item 9

PUBLIC HEARINGS.

Development and Administrative Services, Planning Division - Project Beta -
Large Scale Comprehensive Plan Amendment (pp. 181-251)
Ordinance on frst reading - PUBLIC HEARING - adopting a Large Scale
Comprehensive Plan Amendment (LSCPA) changing the Future Land Use
Map (FLUM) designation from Level 3 Residential to General Industry for
14.65± acres of land located north of Dunn Avenue and east and west of
Mason Avenue, and amending the Future Land Use Element, Neighborhood
S, to add Issue (k) and Policy (1) to limit the FAR to 0.60. Applicant:
Development and Administrative Services Department, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to approve Ordinance on frst Public Hearing.
Note: If passed, second Public Hearing, June 20, 2018.

Item 10A

ADMINISTRATIVE ITEMS.

Development and Administrative Services, Planning Division - Project Beta -
Rezoning, Planned Development-General (pp. 252-306)
Ordinance on frst reading - approving a request to rezone 47.03± acres of
land located north of Dunn Avenue and east and west of Mason Avenue from
Multi-Family Residential 20 (MFR-20) and Planned Development-General (PD-G) to Planned Development-General (PD-G) for the development of
various industrial and offce uses, and authorizing the Mayor to execute the
Project Beta Planned District Agreement. Applicant: Robert A. Merrell III,
Esquire, Cobb Cole, on behalf of Consolidated-Tomoka Land Co. and Indigo
Development LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, June 20, 2018.

Item 10B

Development and Administrative Services, Redevelopment Division - Land
Development Code Text Amendment - Amend Article 6 (Signage)
(pp. 307-320)
Ordinance on frst reading - amending Article 6, Section 6.10 (Signage) of
the Land Development Code to remove the prohibition of roof signs in all
fve redevelopment areas and permit roof signs in certain redevelopment
zoning districts to provide greater fexibility for businesses seeking to
increase visibility of their location. Applicant: Development and
Administrative Services Department, Redevelopment Division.
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, May 16, 2018.

Item 10C

Development and Administrative Services, Planning Division - Wawa -
Holly Hill Shopping Plaza - Rezoning, Planned Development-General
(pp. 321-410)
Ordinance on frst reading - approving a request to rezone 1.9± acres of
land located on the northwest corner of Mason Avenue and Nova Road
within the Holly Hill Shopping Plaza from Business Retail-2 (BR-2) to
Planned Development-General (PD-G) to allow for the development of a gas
station and accessory retail sales, and authorizing the Mayor to execute the
Wawa-Holly Hill Shopping Plaza Planned District Agreement. Applicant:
Scott Stuart, KCG Engineering, on behalf of Holly Hill Plaza, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, May 16, 2018.

Item 10D

Development and Administrative Services, Planning Division - Lotus of
Daytona - Rezoning, Planned Development-General Amendment
(pp. 411-444)
Ordinance on frst reading - amending the Lotus of Daytona Planned
District Agreement to allow for the development of a cabana past the City's
Atlantic Ocean Building Line and to clarify discrepancies in the lot
development criteria, and authorizing the Mayor to execute the First
Amendment to the Lotus of Daytona Planned District Agreement. The
property is located at the southeast corner of Atlantic Avenue (A1A) and
Riverview Boulevard. Applicant: Joseph H. Hopkins, P.E., on behalf of
Anand Jobalia, with Padmavati Three, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, May 16, 2018.

Item 10E

Business Enterprise Management Department - The Bancorp - 30 Marked
Police Vehicles - Lease (pp. 445-467)
Ordinance on frst reading - approving a three-year, 40,000 mile per year,
closed-end lease with a $385,586.10 yearly lease cost and a $6,000.00 per
vehicle buyout rate for 30 equipped, marked police vehicles beginning
October 1, 2018, with The Bancorp, 3755 Park Lake Street, Orlando, FL
32808 contingent upon budget appropriations and with stipulations. Since
the Vehicle Acquisition Program (VAP) was adopted under Ordinance 15-75
which approved a Master Lease Agreement and Property Schedule with The
Bancorp to lease 40 marked police vehicles on March 18, 2015, as part of the
frst generation of the VAP model, the Police Department has acquired 86
police related vehicles and accessory equipment. The approval of this item
begins the second generation of the VAP model. Funds available in the
General Fund.
John J. Drago, Business Enterprise Management Director, to report.
Recommendation: Business Enterprise Management Director recommends
passing the Ordinance on frst reading.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing, May 16, 2018.

Item 10F

City Manager's Offce - Board of Adjustment - Appointments
(pp. 468-480)
Resolution appointing four (4) members to the Board of Adjustment. The membership terms of Trey Harshaw (zone 1), Maja Sander Bowler (Zone 3),
Thomas Leek (Zone 4) and Sharlene Barhoo (Zone 5) expired on 12/31/17.
All four individuals would like to be reappointed and have submitted new
applications. The board shall consist of seven members and one alternate
appointed by the City Commission. Board members shall include one regular
member nominated by each City Commissioner from among resident of their
zone, plus one regular member and one alternate member that are nominated
by the Mayor and may be a resident of any City Commission zone. All board
members must be residents of the City and qualifed electors. We have no
additional applicants.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10G

City Manager's Offce - Board of Building Codes - Appointments
(pp. 481-498)
Resolution appointing three (3) members to the Board of Building Codes.
This board shall consist of fve members appointed by the City Commission
as a whole. Board members shall be chosen on an at large basis. Each
member shall have substantial experience in one or more areas of
professional service within the building industry. A majority of the board
members shall be residents of the City. We have applications from the
following individuals who are all city residents: Thomas Brown (retired
licensed contractor), John Bailey (Real Estate Broker) and Virginia Brown
(retired Insurance Agent and Motel owner and management).
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10H

City Manager's Offce - Historic Preservation Board - Appointments
(pp. 499-517)
Resolution appointing six (6) members to the Historic Preservation Board.
The membership terms of James Daniels (Mayoral appointment), Roman
Yurkiewicz (Zone 2), Andrei Ludu (Zone 4) Dr. Daniel Stotland (Zone 6)
and Brian Fredley (Architect) expired on 04/14/18. All fve individuals
would like to be reappointed. Matthew Romanik (Mayoral Appointment) has
resigned. We have received an application from Deborah Wise for a Mayoral
Appointment. Ms. Wise meets the qualifcation criteria for a Certifed Local
Government (CLG) Historic Preservation Board member. The board shall
consist of nine (9) members appointed by the City Commission. One member shall be nominated by each City Commission and two members nominated
by the Mayor. We have received two additional applications but they do not
meet the CLG requirements for membership to this board.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10I

City Manager's Offce - Housing Authority Commission - Appointments (pp.
518-527)
Resolution appointing three (3) members to the Housing Authority
Commission. The membership terms of Kelvin Daniels and Hemis Ivey
expired on 4/2/18. These two individuals would like to be reappointed. Mr.
John Kretzer resigned with a membership term expiration of 4/2/19. We
have received an application from Sally Jass. Members of this board are
appointed by the Mayor and approved by City Commission. The board shall
consist of fve (5) members serving four (4) year terms.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10J

City Manager's Offce - Planning Board - Appointment (pp. 528-537)
Resolution appointing one (1) member to the Planning Board representing
Zone One. The board shall consist of seven (7) members serving staggered
terms of four years commencing January 1 and expiring December 31, with a
least one member residing in each Zone within the City and one At-large
member. Members must be qualifed electors in the City and hold no other
City offce. We have received two applications from Zone One: Anne Ruby
and Helen Humphreys.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT OF THE BUSINESS MEETING. (There will be a 5 Minute
Break)

Item 13

PUBLIC COMMENT FORUM - THE TOTAL ALLOTTED TIME FOR THE
FORUM IS 30 MINUTES. DURING THIS TIME CITIZENS ARE ALLOWED
2.5 MINUTES TO SPEAK ON ANY TOPIC OF CONCERN. Please be
courteous and respectful of the views of others. Personal attacks on the City
Commission, City Staff or members of the public are not allowed.