Items 1 - 4

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

4. APPROVAL OF MINUTES.

4A. Approval of Minutes

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.
6A. BEAUTIFICATION AWARDS - APRIL 2014 (pp. 11-13)
Residential Award:
Troy and Kathleen Hawkins, 1596 Crescent Road, Commission Carl Lentz, Zone 1, to
present.
Commercial Award:
Volusia Reporting Company, 432 South Beach Street, Mayor Derrick L. Henry to
present.

Item 7

CITIZENS.

7A. PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED
FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).
8A. Orange Avenue Transportation Corridor Reconstruction Project - Grant Submission
(pp. 15-17)
Resolution authorizing the submission of a grant application to the Federal TIGER
Grant Program, in the amount of $10,000,000, for the Orange Avenue Transportation
Corridor Reconstruction Project. The approximate cost for this project is $19,031,661.
Recommendation: Government Relations Administrator recommends
adoption of the Resolution.
8B. Sidewalk Cafe License - Nathan's Hot Dogs (pp. 18-28)
Resolution approving the request by Rhokkoh's Frozen Yogurt, LLC for a sidewalk
café license agreement (Nathan's Hot Dogs) to provide outdoor table service in the
RDD-1 (Beach Street retail) zoning district at 100 Bay Street.
Recommendation: Downtown / Ballough Road Redevelopment Board
recommends approval 6-to-0.
8C. Utilities Department - Reimbursement Agreement - Dollar General Store - 2745 North
Atlantic Avenue (pp. 29-43)
Resolution approving a reimbursement agreement with HSC Daytona, LLC., P.O. Box
130, Daphne, Alabama 36526, in an amount not to exceed $60,410, to reimburse the
direct cost to the developer for engineering and construction of a new eight-inch
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waterline across Atlantic Avenue in order to obtain the required fire flow for a new
retail development and future development of the adjacent vacant property. Funds
available in the Water Impact Fee Fund. TIME SENSITIVE
Recommendation: Interim Utilities Director recommends adoption
of the Resolution.
8D. Utilities Department - University Boulevard Chlorine Booster Pump Station -
Cooperative Contract No. 016180A.00 (pp. 44-185)
Resolution approving a cooperative contract No. 016180A.00 with Alexander Group,
LLC, 2695 NW 4th Street, Ocala, FL 34475, in a not to exceed amount of $745,399.67,
to construct the University Boulevard Chlorine Booster Pump Station to maintain
drinking water quality standards for the northern section of beachside. Funds available
in the Water Impact Fee Fund and the Water and Sewer Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of
the Resolution.
8E. Public Works Department – Custodial Services Contract – Contract No. 0114-0170 -
Approval (pp. 186-214)
Resolution approving a contract with JMC Services, Inc., 37 West Smith Street, Winter
Garden, FL 34787, for custodial services at Public Works Complex, City Hall, Police
Department Building and Facilities, Fire Administration and all Utilities Facilities for
$149,880.36 a year, for a three year term amount not to exceed $449,641.08.
Recommendation: Deputy City Manager/Operations recommends
adoption of the Resolution.
8F. Audit Selection Committee (pp. 215-252)
Resolution establishing an Audit Selection Committee to assist in the selection of
external professional auditing services; and authorizing the issuance of a Request for
Proposals (RFP) for professional auditing services. The current External Auditing
Services contract with Moore Stephens Lovelace P.A. expires with the conclusion of
the fiscal year 2013 audit. Current Florida Statutes section 218.391(2) requires that an
audit selection committee be established by the City Commission with the primary
purpose to “assist the governing body in selecting an auditor to conduct the annual
financial audit”. Additionally, the audit committee is responsible for “establishing
factors to use for the evaluation of audit services to include ability of personnel,
experience, ability to furnish the required services, and other such factors”. After
March 19th Commission discussion, staff is recommending the audit committee be
composed of the following:
Tom Cox, CPA, Brown & Brown
Ed Williams, General Manager, Coca Cola, retired
Dan Bolerjack, CPA, Bolerjack, Halsema, Bowling & While, P.A.
The Audit Selection Committee will issue the external audit service RFP, review and
rank the external audit services proposals received, and provide a recommendation to
the City Commission for approval.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.
8G. Allocation of Bike Week Sponsorship Funds (pp. 253-254)
Resolution authorizing payment in the amount of:
$300 to the Alpha Phi Alpha Fraternity, Inc for the Third Annual Jimmy Huger
Scholarship Golf Tournament from the Bike Week Sponsorship Fund of Commissioner
Paula Reed. Funds available in the General Fund.
Recommendation: Chief Financial Officer recommends adoption of the

Item 9A

Right-of-Way Vacation – Sunny Side Avenue - Utility Easement Acceptance (pp. 255-
277)
Ordinance on second reading – PUBLIC HEARING - vacating a 232± foot by 40 foot
street Right-of-Way (ROW) located approximately 200 feet west of Nova Road and
200 feet north of Bellevue Avenue; and authorizing acceptance of a Utility Easement to
The City of Daytona Beach from the applicant to cover the continued operation and
maintenance of an existing gravity sewer line. Applicant: Mr. Roy Lenois. (Continued
from the April 2, 2014 Regular City Commission Meeting)
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Planning Board recommends approval 7-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Orange Avenue Reconstruction Project - Emergency Ordinance (pp. 278-289)
Emergency Ordinance - PUBLIC HEARING - amending Ordinance 12-259 to
decrease the maximum amount of Florida Department of Environmental Protection
(FDEP) "Clean Water" Loan Funds borrowed for construction of Orange Avenue and
Lift Station 10 projects from $40 million to $38 million; amending Ordinance 13-288 to
increase the maximum amount of FDEP "Drinking Water" Loan Funds borrowed for
the Orange Avenue Construction Project from $3 million to $5 million; and authorizing
any future reallocations of funding between the Clean Water and Drinking Water Loans
be approved by Resolution, provided the net amount borrowed does not exceed $43
million.
Ron McLemore, Deputy City Manager/Operations to report.
Recommendation: Deputy Cit Manager/Operations recommends adoption
of the Emergency Ordinance.
Action: Motion to adopt the Ordinance.

Item 10A

Rezoning, Planned Redevelopment District – Screamers Park (pp. 290-484)
Ordinance on first reading - approving a request to rezone .3± acres of land located
located at 25 South Atlantic Avenue from Atlantic Avenue Retail (RDB-5) to Planned
Redevelopment (PRD) for the purpose of establishing two amusement rides, restroom,
service building and authorizing the Mayor to execute the Planned Development
Agreement. Applicant: Parker Mynchenberg, on behalf of the property owners, Nissim
Ben Shoaff and Yehuda Morali, and the developer, Daytona Thrill Park, LLC.
Reed Berger, Redevelopment Director, to report.
Recommendation: Planning Board recommends denial 1-to-4.
Main Street/South Atlantic Redevelopment Area
Board recommends denial 2-to-4.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, May 7.

Item 10B

City Code - Section 106-56 - 106-95 - Halifax Harbor Marina - Revision (pp. 485-498)
Ordinance on first reading - amending City Code, Section 106-56 through 106-95,
regarding Municipal Docks, which would allow flexibility of rates charged to boaters
and work rules for the Marina; authorizing the City Manager to approve any changes to
the rates or work rules for the Halifax Harbor Marina; and further revision would allow
modifications to the dockage agreement be made by Resolution.
J. Paul Wetzel, Support Services Director, to report.
Recommendation: Support Services Director recommends passing the
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Ordinance on first reading.
Action: Motion to pass the Ordinance on first reading.
Note: If Passed, Public Hearing, May 7.

Item 10C

Orange Avenue Roadway Reconstruction Project – Underground Utility Easements
(pp. 499-529)
Resolution granting Florida Power & Light (FPL) eight (8) easements for underground
utilities for the purpose of burying overhead electrical service lines and the placement
of electrical equipment as a component of the Orange Avenue Roadway Reconstruction
Project. The City has attempted to locate as many of the larger equipment easements
on City-owned property as possible in order to reduce the number of property owners
that would need to provide large easements. There is no cost to the City for this
Agenda Item.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.

Item 10D

Orange Avenue Roadway Reconstruction Project – Budget Approval (pp. 530-537)
Resolution approving the project budget for Orange Avenue at $17,645,000;
authorizing the City Manager to approve all required Change Orders during the project,
provided that they are within the overall budget authority and are in compliance with
the regulatory requirements of each funding agency; directing the City Manager to
provide quarterly project status reports to the City Commission; and directing the City
Manager to provide a Budget Reconciliation Report to the City Commission disclosing
all change orders and budget transfers authorized during the project. Funds available in
the State Revolving Loan Fund, the Water and Sewer Improvement Fund, and the
Capital Projects Fund.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.

Item 10E

Orange Avenue Roadway Reconstruction Project – Roadway Infrastructure - Low Bid
Acceptance (pp. 538-550)
Resolution accepting the low bid from Thadcon LLC., 350 North Street, Daytona
Beach FL 32114, in the amount of $11,396,505.74 for the roadway infrastructure
component of the Orange Avenue Roadway Reconstruction Project. Funds available in
the State Revolving Loan Fund and the Capital Projects Fund.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.

Item 10F

Orange Avenue Roadway Reconstruction Project – Mast Arm/Signalization - Low Bid
Acceptance (pp. 551-559)
Resolution accepting the low bid from Chinchor Electric, Inc., P.O. Box 4311,
Enterprise, FL, in the amount of $1,334,660.94, for the construction of the mast
arm/signalization component of the Orange Avenue Roadway Reconstruction Project.
Funds available in the Capital Projects Fund.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends adoption
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of the Resolution.
Action: Motion to adopt the Resolution.

Item 10G

Municipal Golf Course Maintenance - RFP 0113-2320 - Contract Approval (pp. 560-
603)
Resolution approving the Golf Course Maintenance Services Contract (Contract No.
0113-2320) with ValleyCrest Golf Course Maintenance, Inc., 24151 Ventura
Boulevard, Calabasas, CA 91302, for maintenance of the City's Municipal Golf
Course, for a five-year term with two (2) five-year renewal options. For the first and
second years of the Contract, the annual fee will be $975,000. Beginning with the third
year and for each year thereafter (including the renewal terms) the annual fee will be
increased by an amount equal or lesser of the annual CPI increase or by three (3)
percent of the prior year's annual fee. Funding for future years is contingent upon
Commission approval of the annual budget. By outsourcing this function, the City will
save $136,248 on the Municipal Golf Course Fund and $143,230 for chemical
purchasing in the Utility Department, for a total savings of $279,478. Funding for the
period of June 1, 2014 through September 30, 2014 is in the amount of $487,500.
Funds available in the Municipal Golf Course Fund.
Percy Williamson, Leisure Services Director, to report.
Recommendation: The Golf Advisory Board recommends approval.
Action: Motion to adopt the Resolution.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT.