Items 1 - 4

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

4. APPROVAL OF MINUTES.

4A. Approval of Minutes

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

PRESENTATION.

6A. BEAUTIFICATION AWARDS - MARCH 2014 (pp. 13-15)
Residential Award:

Sandra Beckton, 212 South Adams Street, Commissioner Paula R. Reed, Zone 6, to
present.

Commercial Award:
Chart House Restaurant, 1100 Marina Point Drive, Mayor Derrick L. Henry to present.
6B. Comprehensive Annual Financial Report (pp. 16-18)

In accordance with section 218.39, Florida Statutes, the City's external auditor, Moore
Stephens Lovelace, P.A. has completed their audit of the City's financial records for the
fiscal year ending September 30, 2013. A Comprehensive Annual Financial Report(CAFR) has been completed by the Finance Department and an "unqualified opinion" has been issued by Moore Stephens Lovelace, P.A. Moore Stephens Lovelace, P.A. is prepared to present their finding to the City Commission.

Item 7

CITIZENS.
7A. PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

8. CONSENT AGENDA.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).

8A. Budget Amendment (pp. 20-23)
Resolution amending

Resolution No. 13-223, which adopted the 2013-2014 budget, in
order to increase revenues by $39,807,682.43; and increase expenditures by
$6,372,250.43; and increase capital by $33,435,432.

Recommendation: Budget Officer recommends adoption of the Resolution.

8B. Audit Selection Committee - Establishment (pp. 24-26)

Resolution establishing an Audit Selection Committee to assist in the selection of
external professional auditing services; and authorizing the issuance of a Request for
Proposals (RFP) for professional auditing services. The current External Auditing
Services contract with Moore Stephens Lovelace P.A. expires with the conclusion of
the fiscal year 2013 audit. Current Florida Statutes section 218.391(2) requires that an
Audit Selection Committee be established by the City Commission with the primary
purpose to “assist the governing body in selecting an auditor to conduct the annual
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financial audit”. Additionally, the Committee is responsible for “establishing factors to
use for the evaluation of audit services to include ability of personnel, experience,
ability to furnish the required services, and other such factors”. Staff is recommending
the audit committee be composed of the following:
City Manager
Internal Auditor
Tom Cox, CPA, Brown & Brown
Ed Williams, General Manager, Coca Cola, retired
Dan Bolerjack, CPA, Bolerjack, Halsema, Bowling & While, P.A. The Audit Selection Committee will issue the external audit service RFP, review and rank the external audit services proposals received, and provide a recommendation to the City Commission for approval.

Recommendation: Chief Financial Officer recommends adoption of the
Resolution.

8C. Halifax River Yacht Club - 301 Beach Street - Non-exclusive Easement Access
Agreement (pp. 27-50)

Resolution approving a non-exclusive access easement agreement with Halifax River
Yacht Club, 331 South Beach Street, Daytona Beach, Florida, 32114, for 301 Beach
Street to enable the Yacht Club to have a walkway five feet wide by 137 feet long to be
used for their youth sail boat training program. The walkway is located in the southern
parking lot of Fire Station One abutting the sea wall for the Halifax River. The Yacht
Club is offering to pay $1000 for the non-exclusive access easement that has an
appraised value of $400.

Recommendation: Support Services recommends adoption of the Resolution.

8D. Insurance Proposal Acceptance - Excess Workers' Compensation and Liability coverage
(pp. 51-70)

Resolution accepting the proposals submitted by Brown & Brown Insurance, the City's
property and casualty insurance broker, for the City's excess workers' compensation and
liability insurance policies. Brown & Brown searched the market and provided various
proposals with various levels of retention limits and limits of coverage. It is
recommended that the City select its excess coverage with New York Marine &
General Ins. Co., 412 Mt. Kemble Ave, ste. 300C Morristown, NJ 07960, for excess
workers' compensation coverage and Argonaut Insurance Company, PO Box 469009,
San Antonio, TX 78246, for excess liability coverage, with a combined annual
premium, including fees, of $408,417, effective April 15, 2014 - April 15, 2015. This
premium represents an 8% reduction from last year ($34,000). Funds available in the
Consolidated Insurance Fund.

Recommendation: Human Resource Director recommends adoption
of the Resolution.

8E. Utilities Department - Additional Design Services for the Beach Street
Forcemain Project- Work Authorization 2 - Contract 1307-1021 (pp. 71-82)

Resolution approving Work Authorization No. 2, under Contract No. 1307-1021 with
Zev Cohen & Associates, Inc., 300 Interchange Boulevard, Ormond Beach, FL 32174
to provide design and permitting services for the Beach Street Force Main Project in an
amount of $47,697.88. Funds available in the Water and Sewer Improvement Fund.

Recommendation: Interim Utilities Director recommends adoption of the
Resolution.

8F. Lift Station No. 10 and Infrastructure Improvements Part A - Bid No. 0314-0350 - Low
Bid Acceptance (pp. 83-92)
Resolution awarding the lowest bid (Bid No. 0314-0350) to Hazen Construction, LLC,
1099 Tionia Road, New Smyrna Beach, FL 32168 for the construction of Part A of the
Lift Station No. 10 Infrastructure Improvements Project in the amount of $2,744,444.
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The Lift Station 10 project was designed and bid as three separate construction projects
(Parts A, B and C) in order to provide enhanced adaptability and efficiencies in
constructing the overall project. Part A consists of a new lift station building, wetwell,
pumps, electrical controls and generator. Funds available in the State Revolving Loan
Fund .

Recommendation: Interim Utilities Director recommends adoption of
the Resolution.

8G. Lift Station No. 10 and Infrastructure Improvements Part B - Bid No. 0314-0280 - Low
Bid Acceptance (pp. 93-101)

Resolution awarding the lowest bid (Bid No. 0314-0280) to Insituform Technologies,
LLC, 17988 Edison Avenue, Chesterfield, MO 63005 for the construction of Part B of
the Lift Station No. 10 and Infrastructure Improvements Project in the amount of
$4,572,697.50.
The Lift Station 10 project was designed and bid as three separate construction projects
(Parts A, B and C) in order to provide enhanced adaptability and efficiencies in
constructing the overall project. Part B consists of rehabilitating 7,200 linear feet of
existing 30-inch concrete cylinder pipe with cured-in-place liner and the installation of
1,155 linear feet of new 30-inch ductile iron wastewater force main. Part B’s
construction route begins at Richard Petty Boulevard and terminates east of Indigo
Drive in the Bayless Boulevard Easement. Funds available in the State Revolving Loan
Fund.

Recommendation: Interim Utilities Director recommends adoption of
the Resolution.

8H. Lift Station No. 10 and Infrastructure Improvements Part C - Bid No. 0314-0240 - Low
Bid Acceptance (pp. 102-115)
Resolution awarding the lowest bid (Bid No. 0314-0240) to Garney Companies, Inc.,
370 East Crown Point Road, Winter Garden, FL 34787 for the construction of Part C of
the Lift Station No. 10 and Infrastructure Improvements Project in the amount of
$3,232,798.50. The Lift Station 10 project was designed and bid as three separate construction projects (Parts A, B and C) in order to provide enhanced adaptability and efficiencies in
constructing the overall project. Part C consists of installing 8,700 linear feet of new
30-inch ductile iron wastewater force main and 8,610 linear feet of 2” fiber optic
conduit with pull boxes as part of the city’s strategic plan to provide fiber optic
communication to all city facilities. Part C’s construction route begins east of Indigo
Drive in the Bayless Boulevard Easement and terminates at the Westside Regional
Wastewater Treatment Plant. Funds available in the State Revolving Loan Fund.

Recommendation: Interim Utilities Director recommends adoption of
the Resolution.

8I. Pool Chemicals and Service - Bid No. 0114-3220 - Low Bid Acceptance (pp. 116-122)
Resolution awarding lowest bid (Bid No. 0114-3220) to Neal's Pool Chemicals, 20
Palm Dr., Ormond Beach, FL 32176 for $32,995, for a one year contract with two 1-
year renewal options. The contract includes chemical purchase service and delivery to
the Clocktower Fountain, Breakers Oceanfront Park, Campbell Aquatic Center and the
Cypress Aquatic Center. The contract also calls for the vendor to provide complete
pool maintenance service to the Clocktower Fountain and Breakers Oceanfront Park
Fountain only.

Recommendation: Leisure Services Director recommends adoption of the
Resolution.

8J. Landscape Maintenance Services for Fire and Police Departments - Lowest Responsive
Bid Acceptance (pp.123-136)
Resolution accepting the lowest responsive bid from E.L.C. Industries, 1340 Shangri-La
Drive, Daytona Beach, Florida, for Landscape and Maintenance Services for the Fire
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and Police Departments in the amount of $24,036 for FY2014 and $48,072 annually for
a period of three fiscal years (April 01, 2014 through May 01, 2017). The lowest bid
from Pure Green Lawns was found to be unresponsive due to the submittal of an
unbalanced bid. The second lowest bid from Ashleigh Environmental was found to be
non-responsible due to failure to perform satisfactory services on an existing contract
for services. Funds available in the General Fund.

Recommendation: Deputy City Manager/Operations recommends
adoption of the Resolution.

8K. Allocation of Bike Week Sponsorship Funds (pp. 137-138)
Resolution authorizing payment in the amount of:
$500 to the Mary McLeod Bethune Cultural Heritage Arts Festival from the Bike Week
Sponsorship Funds of Commissioner Carl Lentz, IV. Funds available in the General
Fund. $250 to the Midtown Ecovillage Smoothies and Movies from the Bike Week Sponsorship Funds of Commissioner Kelly White. Funds available in the General Fund.

Recommendation: Chief Financial Officer recommends adoption of the

Resolution.

Item 9A

PUBLIC HEARINGS.

9A. Right-of-Way Vacation – Sunny Side Avenue - Utility Easement Acceptance (pp. 139-
161) Ordinance on second reading – PUBLIC HEARING - vacating a 232± foot by 40 foot
street Right-of-Way (ROW) located approximately 200 feet west of Nova Road and
200 feet north of Bellevue Avenue; and authorizing acceptance of a Utility Easement to
The City of Daytona Beach from the applicant to cover the continued operation and
maintenance of an existing gravity sewer line. Applicant: Mr. Roy Lenois.
Ron McLemore, Deputy City Manager/Operations, to report.

Recommendation: Planning Board recommends approval 7-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Exemption of Ad Valorem Tax for Masco Administrative Services, Inc. (pp. 162-183)
Ordinance on second reading - PUBLIC HEARING - authorizing an exemption of ad
valorem tax for Masco Administrative Services, Inc. for a ten year period beginning
January 1, 2015 and ending December 31, 2024 for a portion of the assessed value of
all improvements to real and tangible personal property at a new “build to suit” 75,000
sq. ft. building to be constructed on Williamson Boulevard. Masco Administrative
Services provides support for over 200 operating divisions nationwide and is part of
Masco Corporation, a fortune 500 company. The site of the building is within the City’s
Aero Park Brownfield Area and Masco is considering lease of the building as its new
corporate headquarters. This business would retain 242 jobs at an average annual wage
of $71,098 and create 58 new jobs at an average annual wage of $52,890; generate new
capital investment of $7,300,000 and new tangible property investment of $3,655,000;
and create new payroll of $18,775,950 and retained payroll of $175,561,206, for Grand
total payroll of $194,388,010. The Economic Development Advisory Board (EDAB)
recommended approval of the following tax exemption schedule at its March 5, 2014
public meeting: 100% for years 1-3; 75% years 4-5; 50% for years 6-8; and 25% for
years 9-10. The value of the referenced tax exemption schedule is estimated at
$400,723 over the 10 year exemption.
Emory Counts, Economic & Community Development Director, to report.

Recommendation: Economic & Community Development Director
recommends adoption of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 10A

Rezoning - Planned Commercial Development, Dunn Avenue/I-95 Distribution Center
(pp. 184-228)
Ordinance on first reading - approving a request to rezone 76.5± acres of land,
generally located east of Interstate 95 and north of Dunn Avenue, from R-2a
(Multifamily) to PCD (Planned Commercial Development), and to approve a
Preliminary Plat in conjunction with the rezoning, to construct a distribution center
consisting of 523,760 square feet of warehouse, 101,760 square feet of freezer building,
6,000 square foot truck wash, and 178,275 square feet of future building expansion to
allow for industrial use. Applicant: Robert A. Merrell, III, Esq., and Parker
Mynchenberg, P.E., on behalf of John P. Albright, President and CEO, Consolidated-
Tomoka Land Co.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 10-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, April 2.

Item 10B

Public Works Department - Orange Avenue Reconstruction Project - Construction
Engineering Inspection Services Contract - Approval (pp. 229-267)
Resolution approving a Construction Engineering Inspection Services (CEI) Contract,
with Infrastructure Engineers, Inc., 1425 West SR 434, Suite 121, Longwood, FL, in an
amount not to exceed $1,260,436.42, to provide CEI services for the construction phase
of the Orange Avenue Roadway Reconstruction Project. CEI services are needed for
the project to comply with City standards, and Florida Department of Transportation
(FDOT) Grant Requirements utilized to insure the project is constructed in
conformance with theproject design and specifications and FDOT Regulations. Funds
available in the FDEP SRLF Loan Construction Fund.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.

Item 10C

Public Works - Orange Avenue Reconstruction Project - McKim & Creed - Contract
No. 2009-022 - Change Order No. 7 (pp. 268-292)
Resolution approving Change Order No. 7 to Contract No. 2009-022 with McKim &
Creed Engineering Services, 1901 Mason Avenue, Suite 102, Daytona Beach, in an
amount not to exceed $298,109.56, to provide Engineer of Record (EOR) construction
phase service for the Orange Avenue Reconstruction Project. Change Order No. 7 is
needed to authorize EOR services during the two-year construction and construction
close out phase of the project. Funds available in the FDEP SRLF Loan Construction
Fund.
Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends
adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10D

Public Works - Mark Veenstra - Contract for Owner's Representative Services - Change
Order No. 2 (pp. 293-312)
Resolution approving Change Order No. 2 to the Owner's Representative Services
Contract with Mark Veenstra, in an amount of $183,000, for construction phase
services related to the Orange Avenue Reconstruction Project. The original budget for
design, bidding, and construction phase services was $258,000. The design phase
cost was authorized at $50,000 and Change Order No. 2 is $183,000, bringing the total
cost to $233,000, which is $25,000 below the original budget estimate. Funds available
in the FDEP SRLF Loan Construction Fund.

Ron McLemore, Deputy City Manager/Operations, to report.
Recommendation: Deputy City Manager/Operations recommends
adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10E

Economic Development Advisory Board - Appointments (pp. 313-337)
Resolution appointing three (3) members to the Economic Development Advisory
Board. The board shall consist of nine (9) members with seven (7) of those to be
registered electors of the City serving for staggered three (3) year terms appointed by
the City Commission. These seven (7) members shall be former members of the
Economic Development Strategic Planning Committee and/or building contractors
(BC), developers (D), members of financial institutions (FI), members of educational
institutions (EI), members of cultural institutions (CI), members of welfare agencies
(WA) and labor (L), business (B) and industrial representatives (IR), with initial
appointments to be three (3) members for three (3) year terms, two (2) members for two
(2) year terms and two (2) members for one (1) year term. The two (2) additional
members shall represent: the Volusia County Economic Development Department
(VCEDD) and the Halifax Area Chamber of Commerce (HACC) and shall be exofficio,
non-voting members.
The membership terms of Ruth Trager, Thomas Blawn and Philip Ehlinger expired on
2/28/14. All three of these individuals would like to be reappointed. We have
additional applications from Carl Fields, Norma Bland, Willie Kimmons, Santokh
Chhina and Jennifer Card.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10F

Addendum Item

Item 11

DISCUSSION.

11A. Discussion - Mary McLeod Bethune Cultural Heritage Festival - Funding (pp. 338-349)
The Mary McLeod Bethune Cultural Heritage Festival is scheduled for various City
locations April 6 -13, 2014. The City has received a request for major sponsorship, in
the amount of $25,000. These funds will be used, in part, to pay City facility fees
totaling $13,688.68 (Joe Harris Park, Daisy Stocking Park, and the Midtown Cultural
Center). The event includes a cookbook art and artist recipe show, Bridge Builders Gala
Awards Dinner, a town hall meeting, a visual arts show, music, food, and outdoor
activities.

Item 12 (Part 1 of 2)

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

Items 12 (Part 2 of 2) & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.