Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
4A. Approval of Minutes
Approval of the minutes of the January 29, 2015 Strategic Planning Workshop, the
February 18, 2015 Regular City Commission Meeting and the March 4, 2015, Regular
City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY
AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION.
ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY
MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6A

PRESENTATION.
6A. Comprehensive Annual Financial Report (pp. 10-12 )
In accordance with section 218.39, Florida Statutes, the City’s external auditor, Carr,
Riggs & Ingram, LLC, has completed their audit of the City’s financial records for the
fiscal year ending September 30, 2014. A Comprehensive Annual Financial Report
(CAFR) has been completed by the Finance Department and an unmodified "clean"
opinion has been issued by Carr, Riggs & Ingram. Carr, Riggs & Ingram is prepared to
present their findings to the City Commission.

Item 6B

BEAUTIFICATION AWARDS - MARCH 2015 (pp. 13-15)
Residential Award:
Elzie Blue, 535 Loomis Avenue, Commissioner Paula R. Reed, Zone 6, to present.
Commercial Award:
Cold Street Station, 458 South Martin Luther King Boulevard, Mayor Derrick L. Henry
to present

Item 7

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED
FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).
8A. Insurance Proposal Acceptance - Excess Workers' Compensation and Liability coverage
(pp. 17-41)
Resolution accepting the proposal submitted by Brown & Brown of Florida, as the
City's property and casualty broker, for excess workers' compensation coverage with
New York Marine & General Ins. Co., 412 Mt. Kemble Ave, ste. 300C Morristown, NJ
07960; and excess liability coverage with Lexington Insurance Company, 99 High
Street, 23rd Floor, Boston, MA 02110, for a combined annual premium, including
surcharges and fees, of $413,099, effective April 15, 2015 - April 15, 2016. Funds
available in the Consolidated Insurance Fund.
Recommendation: Human Resources Director recommends adoption of the
Resolution.
8B. Insurance Proposal Acceptance - Employee Health, Dental and Ancillary Coverages
(pp. 42-63)
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=294&MinutesMeetingID=-1[3/13/2015 10:04:23 AM]
Resolution accepting the proposals submitted to and recommended by Brown & Brown
of Florida, Inc., the City's employee benefits services consultant, for the City's
employee benefits coverage including health insurance coverage with the incumbent,
Florida Health Care Plans, Inc., PO Box 9910, Daytona Beach, Florida, 32120; dental
insurance coverage and ancillary coverage through Lincoln Financial Group, 1800
Pembrook Dr. Orlando, FL 32810, for a one-year (1) period May 1, 2015 through April
30, 2016.
Health Insurance Coverage: Florida Health Care Plans, Inc. submitted quotes offering
the HMO, the Balance Triple Option and the High Deductible-Health Saving Account
health insurance plans for participants to choose the best option for them. The renewal
proposal is an increase in premium of 10.5% ($8,000,000+). The City will pay 5.5% of
the increase and employees will pay 5%. The renewal is based on changes to the plans'
deductibles, copays and maximum out-of pocket expenses. The estimated renewal
premium is $8,700,000 with the City responsible for approximately $5,700,000 of the
premium payment with plan participants paying the balance.
Dental Coverage: It is recommended the City purchase dental insurance coverage with
Lincoln Financial Group, with no rate change from last year's premium. Premiums are
paid by employees and retirees through payroll deductions or direct payment.
Ancillary Coverage: It is recommended the City elect the renewal proposal with
Lincoln Financial Group to provide Group Life and Accidental Death &
Dismemberment Insurance, Voluntary Group Life and Accidental Death &
Dismemberment Insurance, and Long Term Disability Insurance. There is no rate
increase from last year. The City pays for the group life insurance and AD&D coverage
for active employees, which is approximately $76,500. Plan participants are responsible
for 100% of the premium for voluntary group life and AD&D and the long term
disability coverage.
Recommendation: Human Resources Director recommends adoption of the
Resolution.
8C. The City of Daytona Beach - Peninsula Women's Club - License Agreement Renewal
(pp. 64-68)
Resolution approving the renewal of a license agreement with the Peninsula Women's
Club for the use of the facility located at 415 S. Peninsula Drive, for the purpose of
holding meetings at no charge. The new term will be for five years commencing on
March 10, 2015 and ending on March 9, 2020. The City has the right to terminate this
lease without cause prior to the expiration of the term upon 30 days written notice to the
Peninsula Women’s Club. The Club may not assign or transfer its rights or obligations
under this new license agreement without the prior written consent of the City of
Daytona Beach.
Recommendation: Leisure Services Director recommends adoption of the
Resolution.
8D. Utilities Department - Bethune Point Wastewater Treatment Plant - Influent Sewage
Pump - Critical - Sole Source (pp. 69-73)
Resolution approving the sole source purchase from Barney's Pumps, Incorporated,
11306 Business Park Boulevard, Jacksonville, FL 32241, in an amount not to exceed
$44,775.00, to replace a standby pump used whenever one of any of the three influent
pumps fail. Three influent pumps are used in parallel to regulate the pumping capacity
needed to meet the incoming raw sewage volume to the plant screens for separation of
inorganic materials and raw sewage. The plant keeps a spare pump for emergency
replacement. Barney's Pumps is the sole distributor for Aurora Pumps. Aurora Pumps
is the original pump manufacturer and the only pump that will bolt up to the existing
infrastructure without major modifications. Funds available in the Renewal &
Replacement - 5% Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8E. Utilities Department - Brennan Water Treatment Plant - Onsite Sodium Hypochlorite
System - Sole Source (pp. 74-79)
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=294&MinutesMeetingID=-1[3/13/2015 10:04:23 AM]
Resolution approving the sole source purchase parts for the onsite sodium hypochlorite
system at the Brennan Water Treatment Plant from Severn Trent De Nora Texas, LLC,
1110 Industrial Boulevard, Sugarland, TX 77478 in the amount of $211,001.72. The
Water Treatment Plant uses Clortec Onsite Hypochlorite Generation System to disinfect
the drinking water to fully comply with all regulatory drinking water standards. The
original system was installed in 2001. Routine consumable parts that have a useful life
expectancy of 5 years must be replaced. Sole source is being requested because Severn
Trent Water is the sole manufacturer and original supplier of the Clortec Onsite
Hypochlorite Generation System. Funds available in the Renewal & Replacement - 5%
Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8F. Utilities Department - Westside Regional Wastewater Treatment Facility - Battery
Replacement UV - UPS System Bid Award (pp. 80-96)
Resolution awarding Bid No. 0215-0260 to United Power & Battery, 6833 Joyce Street,
Arvada, CO 80007 in the amount of $55,027. The Westside Regional Wastewater
Treatment Facility utilizes an ultraviolet system for disinfection. FDEP requires the
disinfection system to operate at required capacity at all times. When the plant
experiences power interruptions, the uninterruptible power system (UPS) provides short
term power to enable the system to remain in operation. Battery replacement is a
routine maintenance task. United Power & Battery is the lowest - best responsive
bidder. The company's work references revealed it to be a qualified company to
perform the tasks outlined in the bid. Funds available in the Renewal & Replacement -
5% Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8G. Utilities Department - Bethune Point Wastewater Treatment Facility - Replacement of
Two Grit Removal Units - Sole Source (pp. 97-101)
Resolution approving the sole source purchase of two grit removal units from Hydro
International, 2925 NW Aloclek, Suite 140, Hillsboro, OR 97124, in the amount of
$172,060. Grit, sand and small inorganic removal is a mandated processing step under
the City's FDEP regulatory operating permit. This inorganic material is removed from
the incoming wastewater stream after passing through the bar screens. Bethune's grit
removal process uses four grit removal units working in series to function optimally.
Two of the grit removal units are beginning to fail and are not repairable.
Replacements for the other two units have already been received. Sole source is being
requested because the current grit removal units are manufactured by Hydro
International and Hydro International is the only manufacturer that can supply the
specific units that will not require structural modifications during installation. Funds
available in the Renewal & Replacement - 5% Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8H. Allocation of Bike Week Sponsorship Funds (pp. 102-103)
Resolution authorizing payment from the General Fund in the amount of:
$100 to Alpha Kappa Alpha Sorority, Inc., Gamma Mu Omega Chapter for the third
"Annual Male Cook-off" from the Bike Week Sponsorship Funds of Mayor Derrick L.
Henry.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.

Item 9A

Interstate Commerce Park (PD-G) - Rezoning, Second Amendment (pp. 104-140)
Ordinance on second reading - PUBLIC HEARING - approving the Second
Amendment to the Interstate Commerce Park Planned Development General (PD-G)
Agreement to extend the expiration date by five years to January 5, 2020. Applicant:
Parker Mynchenberg, P.E., Parker Mynchenberg and Associates, Inc., on behalf of
Indigo Development, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 7-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Police Department - Marked Police Vehicles - Lease with Buyout (pp. 141-161)
Ordinance on second reading - PUBLIC HEARING - approving a three-year, 40,000
mile per year, closed-end lease for 40 equipped, marked police vehicles for an annual
expenditure of $333,600, beginning October 1, 2015 with The Bancorp/Mears Motor
Leasing, 3905 El Ray Road, Orlando FL 32808. The purpose of this request is to
implement a Vehicle Acquisition Program (VAP) for police vehicles. The leasing cost
relative to yearly mileage limits was evaluated, and analysis using the VAP Financial
Model ascertained the option that was in the best interest of the City was The
Bancorp/Mears Motor Leasing. The recommended scenario allows approximately a
third of the marked police vehicle fleet to be replaced every three years instead of every
nine years and provide the VAP Fund a positive fund balance for the nine year financial
model. Funds available in the General Fund.
Michael Chitwood, Chief of Police, to report.
Recommendation: Chief of Police recommends adoption of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 10A

P & S Paving - Large Scale Comprehensive Plan Amendment (pp. 162-199)
Ordinance on first reading - approval of a Large Scale Comprehensive Plan
Amendment (LSCPA) changing the Future Land Use Map (FLUM) designation from
Volusia County Low Impact Urban (LIU) to Daytona Beach General Industrial for
11.1± acres of land located at 3701 Olson Drive to continue a commercial asphalt plant.
Applicant: Robert A. Merrell III, Esq., Cobb Cole, on behalf of Tim Phillips, P & S
Paving, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 9-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, April 1.

Item 10B

P & S Paving Planned Development General (PD-G) - Rezoning (pp. 200-233)
Ordinance on first reading - approving a request to rezone 30.7± acres of land located
at 3701 Olson Drive from Volusia County Industrial Planned Unit Development
(IPUD) and Heavy Industry (M-5) to Planned Development General (PD-G) to allow
for the continued operation of an existing asphalt plant and authorizing the Mayor to
execute the PD Agreement. Applicant: Robert A. Merrell III, Esq., Cobb Cole, on
behalf of P&S Paving, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 9-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, April 1.

Item 10C

Daytona Beach Pier Property Management and Maintenance Contract - Approval (pp.
234-247)
Resolution approving a contract with TW Realty, LLC, 115 East Granada Boulevard,
Suite 12, Ormond Beach, FL 32176, for property management and maintenance
services for the Daytona Beach Pier, for a three-year term with one renewal option for
an additional three-year term; approving the expenditure of funds in the amount of
$15,000 for the remainder of the FY 2014-2015; and authorizing the City Manager to
renew the contract on the City's behalf and to expend funds for each additional year of
service, subject to budgeting and appropriation. The City will pay TW Realty a
monthly management fee of $1,100 per month during the initial three-year term and
$1,250 per month for the renewal term. The City has the right to terminate the contract
without cause upon 120 days written notice or immediately for cause.
Gary Shimun, Deputy City Manager/Administrative Services, to report.
Recommendation: Deputy City Manager/Administrative Services, recommends
adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 8B

Insurance Proposal Acceptance - Employee Health, Dental and Ancillary Coverages
(pp. 42-63)
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=294&MinutesMeetingID=-1[3/13/2015 10:04:23 AM]
Resolution accepting the proposals submitted to and recommended by Brown & Brown
of Florida, Inc., the City's employee benefits services consultant, for the City's
employee benefits coverage including health insurance coverage with the incumbent,
Florida Health Care Plans, Inc., PO Box 9910, Daytona Beach, Florida, 32120; dental
insurance coverage and ancillary coverage through Lincoln Financial Group, 1800
Pembrook Dr. Orlando, FL 32810, for a one-year (1) period May 1, 2015 through April
30, 2016.
Health Insurance Coverage: Florida Health Care Plans, Inc. submitted quotes offering
the HMO, the Balance Triple Option and the High Deductible-Health Saving Account
health insurance plans for participants to choose the best option for them. The renewal
proposal is an increase in premium of 10.5% ($8,000,000+). The City will pay 5.5% of
the increase and employees will pay 5%. The renewal is based on changes to the plans'
deductibles, copays and maximum out-of pocket expenses. The estimated renewal
premium is $8,700,000 with the City responsible for approximately $5,700,000 of the
premium payment with plan participants paying the balance.
Dental Coverage: It is recommended the City purchase dental insurance coverage with
Lincoln Financial Group, with no rate change from last year's premium. Premiums are
paid by employees and retirees through payroll deductions or direct payment.
Ancillary Coverage: It is recommended the City elect the renewal proposal with
Lincoln Financial Group to provide Group Life and Accidental Death &
Dismemberment Insurance, Voluntary Group Life and Accidental Death &
Dismemberment Insurance, and Long Term Disability Insurance. There is no rate
increase from last year. The City pays for the group life insurance and AD&D coverage
for active employees, which is approximately $76,500. Plan participants are responsible
for 100% of the premium for voluntary group life and AD&D and the long term
disability coverage.
Recommendation: Human Resources Director recommends adoption of the
Resolution.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
12. ADJOURNMENT