Items 1 - 3

*A portion of this video is without audio*

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
A. Approval of Minutes
Approval of the minutes of the February 21, 2018 Regular City Commission
Meeting Minutes held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

CITIZENS.
A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda. Items or discussions not listed on the Agenda will not be heard during this comment section.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Police Department - Victim of Crime Act - VOCA Grant Submission
(pp. 17-84)
Resolution authorizing funding for the City of Daytona Beach Police
Department's Victim Advocate Position, which is primarily funded by the
Florida Offce of Attorney General, Victim of Crime Act Program (VOCA),
in the amount of $42,748, with matching funds distributed from the law
enforcement trust fund in the amount of $10,687, for a total of $53,435. This
will allow for the continuation of the police department's VOCA Program;
and authorizing the City Manager or his Designee to execute any agreement
relating to this grant application. This application has passed the VOCA
offce technical review and subsequent required revision and has been
approved by the VOCA offce for award. Funds available in the Law
Enforcement Trust Fund.
Recommendation: Chief of Police recommends adoption of the Resolution.

8.B. Utilities Department - Grant Agreement Administration (pp. 85-89)
Resolution authorizing the City Manager to approve and sign “minor
amendments” to grant agreements which have been approved by the City
Commission including existing grant agreements. Minor amendments are
amendments required by the granting agency during administration of the
grant that do not substantially change the scope of the project. These minor
amendments include the following:
Certain adjustments to maximum grant funding
Extensions of grant term
Changes to the City’s Project Manager
Extensions/adjustments of project completion dates
Adjustments to grant related budgets including reallocation of costs
among project tasks
The City has been successful in receiving multiple grant awards over the last
couple of years. During the administration of each grant, it is relatively
routine for changes to occur during the project which require amendments to
the grant contract. Many times these amendments are very minor in nature
which do not change the scope of the project. A common amendment is an
adjustment to the maximum grant award. The maximum grant award is
typically based on an estimate of cost provided before all design and project
bidding occurs. The granting agency many times will require the grant
amount to be amended to refect an increase or decrease in the grant award to
refect actual bid costs. There is no City funding associated with this request.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.C. Public Works, Technical Services Division - First Step Shelter Program
Facility Construction Project - Specifc Budgetary Authority And Purchasing
Code Waiver (pp. 90-96)
Resolution approving the construction project budget for the First Step
Shelter Program Project at $2,875,000; includes a $2,500,000 preliminary
construction cost estimate plus a 15% contingency of $375,000; temporarily
waiving the Purchasing Code Chapter30, Section 30-81 to give the City
Manager authority to expedite the project schedule and award First Step
Shelter Program project contracts to the lowest, responsive, responsible
bidder and authorizing the City Manager to approve all required Change
Orders and project expenditure needed during the project provided that these
actions are within the overall budget authority.
This request is needed to expedite and shorten by approximately 6 months,
the current traditional design and construction schedule for the First Step
Shelter Program Facility (Shelter Facility) building project. This will be
accomplished by the proposed use of an expedited Overlapped Construction
Phasing approach. This will require the pre-bid advertisement establishment
of the City Manager’s budgetary authority and providing temporary Shelter
Facility project specifc waiver of the Purchasing Code Chapter 30, Section
30-81 for construction bidding and award processes.
The shelter building is currently scheduled to be constructed by the end of
October 2019. City staff proposes to use an expedited Overlapped
Construction Phasing approach and the requested City Manager authority to
expedite the construction schedule. It is estimated that the building
construction can be completed by May 2019 for a current schedule savings of
approximately 6 months. However after construction of the Shelter Facility
building is completed it will be up to the selected operating entity to furnish
and equip the building and get it open for business. Funds available in the
Grant Project Fund and the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.D. Public Works, Technical Services Division - Black Sands Development
Group, PLLC - Derbyshire Park Drainage Improvements - Contract Award
(pp. 97-116)
Resolution authorizing the award of the construction contract with Black
Sands Development Group, PLLC, 156 Big Ben Drive, Daytona Beach, FL
32114 in the amount of $118,215.14 for the Derbyshire Park Drainage
Improvements project. This Project is funded by a Racing and Recreation
Facilities District Grant. The project is for construction of needed drainage
improvements at the Derbyshire Park and in accordance with the Derbyshire
Park Master Plan. Funds available in the Grant Projects Fund.
Recommendation: Deputy Public Works Director recommendations
adoption of the Resolution.

8.E. Public Works/Administration Department - Yellowstone Landscape-
Southeast, LLC - Landscape Maintenance Contract - Lowest Responsive Bid
Award (pp. 117-145)
Resolution approving Contract No. 0118-0090 with Yellowstone Landscape-
Southeast, LLC, 500 Fentress Blvd., Daytona Beach, FL 32114, the lowest
responsive bidder, in the amount of $63,393 for the remainder of Fiscal Year
2017/2018, based on the submitted Fee Schedule for a three (3) year term
with option to renew for up two terms of one (1) year each in the total
amount of $98,885 annually. Yellowstone Landscape-Southeast, LLC will
provide Beville Road Landscape Maintenance annually by specifc task
services. Funds available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.F. Utilities Department - Hazen Construction, LLC - Beach Street Backfow
Preventer at Fairview Avenue Outfall - Lowest, Best Responsive Bid Award
(pp. 146-173)
Resolution awarding Bid No. 0318-0360 to Hazen Construction, LLC, 1599
Tionia Road, New Smyrna Beach, FL 32168 in the amount of $168,975 for
the construction of one backfow preventer on the Fairview Avenue outfall in
Riverfront Park. The purpose of the back fow preventer is to help mitigate
fooding in the Beach Street and Fairview Avenue intersection during food
events and high Halifax River stages. Funds available in the Stormwater
Improvement Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.G. Utilities Department - Ovivo USA, LLC - Brennan Water Treatment Plant -
Sole Source Purchase (pp. 174-190)
Resolution approving a purchase from Ovivo USA, LLC, Order Entry
Administrator, 4246 Riverboat Road, Suite 300, Salt Lake City, Utah 84123-
2583, in the amount of $1,460,543. The Brennan Water Treatment Plant
utilizes three softeners to remove hardness in the raw water. Softener No.3 is
the largest of the three softeners. It has failed to operate due to worn,
corroded, and aged (more than thirty years old) mechanical parts. An
assessment of the equipment and the gear drives determined that a complete
rebuild is needed. Ovivo is the manufacturer and the sole source to replace
this equipment. Funds available in the 5% Renewal & Replacement Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.H. Utilities Department - Trojan Technologies - Annual UV System Parts and
Equipment - Regional and Bethune Wastewater Treatment Plants - Trojan
UV - Sole Source Purchase (pp. 191-210)
Resolution authorizing the purchase of Annual UV System Parts from
Trojan Technologies, 3020 Gore Road, London, Ontario, Canada N5V 4T7,
in the amount of $1,243,975.81. Both the Westside Regional and the
Bethune Point Wastewater Treatment Plants utilizes Ultraviolet (UV) System
for disinfection of the treated wastewater. All of the disposable parts
consisting of lamps, ballasts, wipers, sleeves, electrical components, and
hydraulic components are replaced annually to maintain disinfection levels
required of all Wastewater Treatment Plants by State and Federal regulatory
agencies. Sole Source is being requested because the Trojan Technologies is
the only provider of these parts and to uphold the warranty. Funds available
in the Water & Sewer 5% R&R Fund, and the Water & Sewer Operating
Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.J. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 230-231)
Resolution authorizing payment in the amount of:
$250 to Majesty Chapter #565 for the 13th Annual Easter Egg Hunt on
march 24, 2018 at Derbyshire Park from the Bike Week Sponsorship Funds
of Mayor Derrick Henry.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.K. Finance Department - Allocation of Bike Week Sponsorship
Funds ** Addendum added 03-07-18**
Resolution authorizing payment from the General Fund in the amount of:
$300 to Palm Terrace Elementary School for the Principal Discretionary
Fund and $490.75 to Cultural Services for the Masonic Life Majesty Chapter
#565 Easter Egg Hunt on March 24, 2018 at Derbyshire Park from the Bike
Week Sponsorship funds of Commissioner Dannette Henry.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

PUBLIC HEARINGS.

Development and Administrative Services, Planning Division - Buc-ee's -
Rezoning, Planned Development-General and Preliminary Plat for 95-LPGA
(pp. 232-298)
Ordinance on second reading - PUBLIC HEARING - approving a request
to rezone 35± acres of land generally located north of LPGA Boulevard and
east of I-95 from "County" Urban Single-Family Residential (R-2) and
"City" Industrial Park (M-4) to Planned Development-General (PD-G) to
allow for the construction of Buc-ee's, and authorizing the Mayor to execute
the Buc-ee's Planned District Agreement, approve the 95-LPGA Preliminary
Plat. Applicant: Parker Mynchenberg, Parker Mynchenberg & Associates,
Inc. on behalf of Consolidated Tomoka Land Co. & Indigo Development,
LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 5 (Principal Use
Tables) (pp. 299-312)
Ordinance on frst reading - PUBLIC HEARING - amending Article
5.2.A (Principal Use Tables) of the Land Development Code to allow Tattoo
Establishments as a permitted use in the following zoning districts:
BR-1 – Business Retail-1
BR-2 – Business Retail-2
RDB-5 – Redevelopment Beachside-Atlantic Avenue Retail
RDD-7 – Redevelopment Downtown-Local Business Services
RDM-3 – Redevelopment Midtown-Activity Center Mixed Use
Applicant: Development and Administrative Services Department, Planning
Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0 without the
proposed Standards for Specifc Principal Uses.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing March 21, 2018.

Item 10A

ADMINISTRATIVE ITEMS.

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 11 (Defnitions)
(pp. 313-335)
Ordinance on frst reading - amending Article 11 (Defnitions) of the Land
Development Code to amend the defnition for Tattoo Establishment and add
a defnition for Cosmetic Permanent Eye Makeup Establishment. Applicant:
Development and Administrative Services Department, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, March 21, 2018.

Item 10B

Development and Administrative Services, Planning Division - Williamson
Boulevard Industrial - Rezoning, Planned Development-General
(pp. 336-364)
Ordinance on frst reading - approving a request to rezone 80± acres of
land generally located west of Williamson Boulevard, north of LPGA
Boulevard, and south of Strickland Range Road from "County" R-2 Single
Family zoning to "City" Planned Development-General (PD-G) to allow for
development as an industrial site, and authorize the Mayor to sign the
Williamson Boulevard Industrial Planned District Agreement. Applicant:
Robert A. Merrell III, Esq., Cobb Cole, on behalf of Consolidated-Tomoka
Land Co.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing March 21, 2018.

Item 10C

Development and Administrative Services, Planning Division - Great
American - Rezoning, Planned Development-General (pp. 365-456)
Ordinance on frst reading - approving a request to rezone 19± acres of
land generally located on the east side of Tomoka Farms Road, West of
Interstate-95 (I-95), Southeast of CarMax, and North of International
Speedway Boulevard from Single-Family Residential-5 (SFR-5) to Planned
Development-General (PD-G) to allow for an auto dealership, including
commercial, industrial, and institutional uses, and their associated site
improvements, and authorizing the Mayor to execute the CVJCR Properties
Planned District Agreement. Applicant: Robert A. Merrell III, Esquire, with
Cobb Cole, on behalf of Christopher A. Holler, CVJCR Properties, Ltd.,
LLLP.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 5-to-0.
Action: Motion to pass Ordinance on frst reading
Note: If passed Public Hearing, March 21, 2018

Item 10D

Development and Administrative Services, Planning Division - Jimmy John's
- Small Scale Comprehensive Plan Amendment (pp. 457-487)
Ordinance on frst reading - adopting a Small Scale Comprehensive Plan
Amendment (SSCPA) changing the Future Land Use Map designation for
0.14± acre (two parcels) of land located at 708 Butler Boulevard and 315 N.
Coates Street from Offce Residential to Commercial Mixed Use and
amending the Future Land Use Element, Neighborhood "B", of the
Comprehensive Plan to allow the development of a parking lot for a proposed
restaurant. Applicant: Steven R. Buswell, P.E., R.L.A., Parker
Mynchenberg & Associates, Inc., on behalf of Brent Triebel, Triebel Family
Foods, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, March 21, 2018.

Item 10E

Development and Administrative Services, Redevelopment Division - Jimmy
John's - Rezoning, Planned Development-Redevelopment
(pp. 488-550)
Ordinance on frst reading - approving a request to rezone 0.33± acre of
land located at 315 N. Atlantic Avenue from Beachside Redevelopment-
Atlantic Retail (RDB-5) and Residential Professional (RP) to Planned
Development-Redevelopment (PD-RD) to allow the construction of a Jimmy
John’s restaurant with a drive-through service, and authorizing the Mayor to
execute the 315 N. Atlantic-Jimmy Johns Planned District Agreement.
Applicant: Steven R. Buswell, Parker Mychenberg & Associates, Inc. on
behalf of Brent Triebel, Triebel Family Foods, Inc.
Reed Berger, Redevelopment Director, to report.
Recommendation: Beachside Redevelopment Board recommends approval
6-to-0 with the recommendation that there be no further conditions regarding
the construction of Butler Boulevard and the Planning Board recommends
approval 6-to-0 without the requirement for the applicant to reconstruct
Butler Boulevard.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing, March 21, 2018.

Item 10F

City Manager's Office - Transportation Planning Organization (TPO) Citizen
Advisory Committee - Appointment (pp. 551-557)
Resolution appointing one member to the Citizen Advisory Committee, a
subcommittee of the Volusia Transportation Planning Organization (TPO).
Recommendations for this committee is to come from the city's
representative on the TPO Board which is Commissioner Robert Gilliland.
Commissioner Gilliland is recommending Sue Habel.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 8I

Police Department - Safeware, Inc. - B & W Tek Tactic ID N Raman
Spectrometer - Purchase (pp. 211-229)
Resolution authorizing the purchase of one new B&W Tek hand held Raman
spectrometer for identifcation of narcotics from Safeware, Inc. 4403 Forbes
Blvd Lanham, MD 20706-4328 under US Communities Contract No.
4400001839 in an amount not to exceed $29,389.83. This device is new,
cutting edge technology that enables users to identify specifc and dangerous
narcotics without handling raw drugs. This will improve the safety of
Daytona Beach Police Offcers when handling narcotics. The purchase
includes one B&W Tek Tactic ID, all necessary hardware, training,
disposable supplies and 5 year extended factory warranty. Funds available in
Law Enforcement Trust Fund.
Recommendation: Chief of Police Recommends adoption of the Resolution.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.