Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

4.A. Approval of Minutes
Approval of the minutes of the January 17, 2018 Regular City Commission
Meeting Minutes held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

CITIZENS.

7.A. PUBLIC COMMENTS
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Budget Division - FY 2017/18 - CRA True Up Budget Amendment
(pp. 16-22)
Resolution amending Resolution No. 17-379 (as previously amended),
which adopted the FY 2017/18 budget, in order to increase revenues by $
536,141, operating expenditures by $ 78,585, and capital expenditures and
transfers by $ 457,556. This budget amendment carries forward the
remaining unappropriated fund balance from FY 2016/17 in the community
redevelopment funds and adjusts Tax Increment Financing (TIF) revenue for
changes in taxable value as determined by the Value Adjustment Board
(VAB).
Recommendation: Budget Offcer recommends adoption of the Resolution.

8.C. Public Works/Administration Division - DRC Emergency Services, LLC –
Hurricane Irma (DR-4337-FL) - Emergency Debris Removal Services
(pp. 32-55)
Resolution ratifying the emergency expenditure to DRC Emergency
Services, LLC for Debris Removal Services in response to Hurricane Irma
(DR-4337) by increasing the existing Purchase Order No. 10912 adopted by
Resolution No. 17-364, in the total amount not to exceed $400,000. DRC is
under a continuing contract to provide the City with post-storm or other post
disaster related debris removal services. Services include sorting, removing,
reducing and hauling of vegetative debris, construction and demolition debris
from the City and other eligible public right-of-ways which is required to
seek Federal Emergency Management Agency (FEMA) assistance and
reimbursement for a disaster event. DRC mobilized to Daytona Beach within
hours of a notice to proceed on Sept. 21, 2017 and the daily operations have
concluded in an uninterrupted manner. FEMA and the State historically
reimburses for a portion of these costs. Assistance for the State and affected
local Governments can include as required:
Payment of not less than 75% of the eligible costs for debris removal &
emergency protective measures taken to save lives & protect property
& public health. Emergency protective measures assistance is available
to state & eligible local governments on a cost-sharing basis including
direct federal assistance (Source: FEMA funded, state administered.)
The State of Florida historically reimburses 50% of the remaining
balance of the local cost share.
General fund balance will be used for unreimbursed costs anticipated to be
12.5% ($50,000). A future budget amendment will authorize all Hurricane
related costs not covered by FEMA.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.E. Engineering/Public Works Department - Ring Power Corporation - First Step
Shelter Facility – Ratifcation of Expenditure (pp. 60-74)
Resolution ratifying the expenditure in the total amount of $43,378 to Ring
Power Corporation, 401 N. Tomoka Farms Road, Daytona Beach for Ring
Power Rental Equipment used for preliminary clearing and general
maintenance to ensure adequate access for work related to the establishment
and construction of the First Step Shelter Facility and Program, located at
Red John Drive and State Road 92. Additionally, authorizing the City
Manager to approve additional expenditures in the amount not exceed
$50,000.
On June 19, 2017 the First Step Interlocal Grant Agreement was established.
Section 4, County Contribution in aid, states the County contribution may be
used for the cost of construction including any necessary site work; any
extension of utilities (including lift stations) needed to serve the site on which
the Facility is to be constructed; and any furnishings, fxtures, and equipment
needed to open the Facility for operation consistent with the Intended
Purpose. Furthermore, the City Commission previously approved Resolution
No. 17-267 for professional engineering design, permitting bidding, and
construction phase services for site development associated with the First
Step Shelter Project at a cost of $72,446.60. Funds available in the Grant
Projects Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.F. Business Enterprise Management Department - Darron Neeley d/b/a WIA
Investigation - Commercial Lease Agreement (pp. 75-112)
Resolution approving a Commercial Lease Agreement between the City of
Daytona Beach and Darron Neeley d/b/a WIA Investigation at Halifax
Harbor Plaza, Suite 102 for a four-year term commencing February 1, 2018,
with one two-year renewal option. Darron Neeley d/b/a WIA Investigation
will use a 130 square feet commercial space as a professional services offce
to conduct private investigation. No funding is required.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.G. City Manager's Offce - City of Daytona Beach and Florida Department of
Transportation (FDOT) - East International Speedway Boulevard (ISB). -
Agreement (pp. 113-137)
Resolution approving an agreement between City of Daytona Beach and
Florida Department of Transportation (FDOT) that accelerates design and
engineering of East International Speedway Boulevard improvement project.
The Agreement will be a locally funded agreement between the City and
FDOT. Resolution 17-232 approved the design to be used in the construction
of improvements. Funds available in the Redevelopment - Main Street
Fund.
Recommendation: City Manager recommends adoption of the Resolution.

8.H. Finance/Information Technology Division - Parker Mychenberg &
Associates, Inc. - Engineering Design Services for Fiber Optic Extension to
First Step Shelter -Work Authorization No. 18 (pp. 138-147)
Resolution approving of Work Authorization No. 18 under the existing
continuing services contract No. 0111-0740-PM with the engineering
consultant frm of Parker Mychenberg & Associates, Inc., 1729 Ridgewood
Ave., Holly Hill FL 32117 in the amount of $15,953.90. Professional
Engineering design services are required to prepare plans, obtain an Florida
Department Of Transportation (FDOT) Utility Permit for the work, and
prepare construction bid documents for extending the City fber optic
network to the First Step Shelter Site. The fber optic connection is required
to support various communications and safety and security systems at the
First Step Shelter Site. Funds available in Information Technology Fund.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.I. Engineering/Public Works Department - Collis Roofng, Inc. - Peabody
Auditorium Roof Replacement - Construction Contract - Lowest Responsive
Bid Award (pp. 148-167)
Resolution awarding a Construction Contract to the lowest responsive
bidder, Collis Roofng, Inc., 485 Commerce Way, Longwood, FL 32750 in
the amount of $767,950 for the Peabody Auditorium Roof Replacement
project.
The project is necessary to correct multiple leaks documented after
Hurricane Matthew in the existing Peabody roof, including but not limited to
areas over the stage, in the balcony, second foor ladies dressing room, and
the rose room. Since this damage occurred during Hurricane Matthew, the
project is potentially eligible for 75% ($671,956.25) cost share from Federal
Emergency Management Agency (FEMA) and an additional 12.5%
($95,993.75) cost share from the State of Florida.
Funds available in the
FEMA - Storm Events Fund in the amount of $671,956.25 and the General
Fund in the amount of $95,993.75.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.J. Utilities Department - LaTour Enterprises, Inc., dba Economy Electric
Company - Lowest, Best Responsive Bid Award (pp. 168-191)
Resolution awarding Bid No. 0118-3380 to the Lowest and Best Responsive
bidder, LaTour Enterprises, Inc., dba Economy Electric Company, 538 West
Street, Daytona Beach, FL 32114 for a three (3) year electrical maintenance
service contract with two (2) one-year renewals at the same terms and
conditions with the following provisions:
Authorize the City Manager to expend the annual budget appropriations
for the electrical maintenance service contract.
Authorize the estimated expenditure of $185,250 for the electrical
maintenance service contract for the remainder of FY 2018.
Authorize the City Manager to exercise the renewal options.
The electrical maintenance service contract is an “as needed” contract that
covers all three treatment plants, lift stations, production wells, and the reuse
pump stations. The scope of work for this contract includes:
Testing and repairing existing electrical components.
Installation of new electrical panels, breakers, starters, motors,
underground cabling, and variable frequency drives.
Repair programmable logic control panels and single and three phase
power supplies.
Funds available in the Water & Sewer Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.K. Utilities Department - T. Wayne Hill Trucking, Inc - Brennan Water
Treatment Plant - Lowest and Best Responsive Bid Award (pp. 192-211)
Resolution awarding bid number 0117-2300 to the Lowest and Best
Responsive Bidder, T. Wayne Hill Trucking, Inc., 595 West Sumerlin Street,
Bartow, FL for a three year Lime Sludge Service contract expiring February
6, 2021 at the rate of $12.37 per ton with the following stipulations:
Authorize the estimated expenditure of $379,759 for FY 2017-2018.
Authorize the City Manager to expend budgeted funds as needed during
the remaining term of the contract.
Funds available in the Water & Sewer Operating Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.L. Police Department - Communications International - Scan Police Radio -
Sole Source Purchase (pp. 212-219)
Resolution authorizing the sole source purchase of hand held, mobile
XL200P-800 MHz scan radios from Communications International, 10 Flagg
Street, Daytona Beach, FL 32114 in an amount not to exceed $70, 943.80, for
the purchase of 20 new hand held radios. This purchase will allow the agency
to anticipate continued growth on the westend of the city with necessary
communications equipment with current technology established for Public
Safety agency radios by the Association of Public Communications
(A.P.C.O.) . This purchase will include the radios, all hardware
and programming and encryption necessary to immediately place radios into
service as well as a factory authorized extension of the one year
manufacturer's warranty to a two year warranty. The Volusia County
Sheriff's Offce (VCSO) is currently under contract with the City of Daytona
Beach to provide dispatch services for the Daytona beach Police Department
and Communication International is the sole source of radios compatible with
the VCSO communication systems. Funds available in the Police
Impact Fees Fund.
Recommendation: Chief of Police Recommends adoption of the Resolution.

8.M. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 220-221)
Resolution authorizing payment in the amount of:
$250 to Volusia Volunteers in Medicine for a general donation from the Bike
Week Sponsorship Funds of Mayor Derrick Henry.
$250 to Volusia Volunteers in Medicine for a general donation from the Bike
Week Sponsorship Funds of Commissioner Dannette Henry.
$250 to Volusia Volunteers in Medicine for a general donation from the Bike
Week Sponsorship Funds of Commissioner Paula Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.N. Finance Department - Allocation of Bike Week Sponsorship Funds
**Addendum added 02-06-18**
Resolution authorizing payment in the amount of:
$100 to National Council of Negro Women, Inc., for 2018 Black History
Brain Bowl Bronze Sponsorship from the Bike Week Sponsorship Funds of
Mayor Derrick Henry.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.O. Finance Department - Allocation of Bike Week Sponsorship Funds
**Addenda added 02-07-18**
Resolution authorizing payment in the amount of:
$500 to Daytona Beach Alumnae Chapter of Delta Sigma Theta Sorority,
Inc., for Evening of Elegance Dinner and Dance Scholarship Fundraising
Event, Crimson Sponsorship from the Bike Week Sponsorship Funds of
Mayor Derrick Henry.
$250 to Daytona Beach Alumnae Chapter of Delta Sigma Theta Sorority,
Inc., for Evening of Elegance Dinner and Dance Scholarship Fundraising
Event, Crimson Sponsorship from the Bike Week Sponsorship Funds of
Commissioner Paula Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

PUBLIC HEARINGS.

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 5 (Principal Use
Tables) and Article 11 (Defnitions) (pp. 222-240)
Ordinance on frst reading - PUBLIC HEARING - amending Article
5.2.A (Principal Use Tables) of the Land Development Code to combine
Warehouse distribution and Warehouse storage into one use type
(Warehouse, storage & distribution) and to permit by right in all Industrial
zoning disticts and the Business Automotive (BA) zoning district and as a
Special Use Permit in the Business Retail (BR-1) zoning district, and apply
the use specifc standards from 5.2.B.27.b. and amending Article 11
(Defnitions) other LDC provisions for consistency of items. Applicant:
Development and Administrative Services Department, Planning Division.

Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, second Public Hearing, February 21, 2018.

Item 9B

Development and Administrative Services, Planning Division - Williamson
Boulevard Industrial - Large Scale Comprehensive Plan Amendment
(pp. 241-324)
Ordinance on frst reading - PUBLIC HEARING - adopting a Large ScaleComprehensive Plan Amendment (LSCPA) changing the Future Land Use Map (FLUM) designation from Mixed Uses to General Industrial for 80±
acres of land generally located west of Williamson Boulevard, north of
LPGA Boulevard, and south of Strickland Range Road. Applicant: Robert
A. Merrell III, Esq., of Cobb Cole, on behalf of Consolidated-Tomoka Land Co.

Richard Walton, Planning Director, to report.

Recommendation: Planning Board recommended approval 6-to-0 at their
January 25, 2018 meeting.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, second Public Hearing, March 21, 2018

Item 9C

Engineering/Public Works Department – Mosaic Phase 1A and Phase 1B
Subdivision – Final Plat Approval **Addenda added 02-07-18**
Resolution - Quasi-Judicial Hearing - approving the Final Plats for Mosaic
Phase 1A and Phase 1B subdivision. The fnal plats are consistent and
substantially similar with the preliminary and fnal plats approved for this at
the April 19, 2017 City Commission Meeting (Res. No.17-121). The plats
are being brought back for a Commission approval, however because of
changes in the name of the plat and the platted streets. The plats for Mosaic
Phase 1A and Mosaic Phase 1B will subdivide 232.6± acres of the 765±
acres of the Bayberry Cove Planned District. The property is owned by BII
Volusia Holdings LLC, a Florida Limited Liability Company. They are
represented by the Applicant, Frank O’Keefe of Zev Cohen and Associates,
Inc.

Recommendation: Planning Board recommended approval 6-to-0 in their
March 23, 2017 Meeting.
Action: Motion to adopt the Resolution.

Item 10A

ADMINISTRATIVE ITEMS.

Engineering/Public Works Department - Bellewood Commons PD-G -
Preliminary Plat (pp. 325-337)
Resolution approving the Preliminary Plat for the Bellewood Commons PDG
on 5.0 +/- acres of land for development of a mixed use subdivision. The
project is located at 1250 Beville Road at the northeast corner of Beville
Road and Cambridge Avenue. The Planning Board recommended approval
at their October 26th, 2017 meeting with a unanimous vote.

David Waller, Deputy Public Works Director, to report.

Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.
Action: Motion to adopt the Resolution.

Item 10B

City Manager's Offce - Economic Development Advisory Board -
Appointments (pp. 338-352)
Resolution appointing four members to the Economic Development
Advisory Board. The terms of Carl Fields and James Zeisler have expired
and both would like to be reappointed. The board shall consist of ten
members with seven of those to be registered electors of the City serving for
staggered three (3) year terms recommended by the City Manager and
appointed by the City Commission. These seven members shall be building
contractors, developers, members of fnancial institutions members of
educational institutions, members of cultural institutions, business and
industrial representatives. We have additional applications from Bob Rand
and Chelsea Abend.

Betty Goodman, Assistant City Manager, to report.

Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 8D

Development and Administrative Services, Code Enforcement Division - 301
Golf, Daytona Beach - Lien Reduction (pp. 56-59)
Resolution authorizing a lien reduction fne from $15,024 to $1,500 on
property located at 301 Golf Boulevard, Daytona Beach. On 12/20/2016, the
property owner was cited for violating the provisions of the City’s Land
Development Code Article 6, Sec 2.H.7 for off-street parking and loading.
On 5/26/2017, the property was found to be in compliance and the property
owner has applied for and obtained permits to install a new driveway which
alleviates the problem.
Recommendation: Neighborhood Services Manager recommends adoption
of the Resolution.

Item 10C

City Commission Discussion - Homeless **Addendum added 02-06-18
City Commission discussion on homeless issues.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.