Items 1 - 3

1. ROLL CALL.

2. INVOCATION.

3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

4A. Approval of Minutes

Approval of the minutes of the January 22, 2014 Regular City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY

Item 6

CITIZENS.

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

7A. State Road 400/Beville Road Median Landscape Improvements - Joint Participation
Agreement Approval and Lowest Responsive Bid Acceptance (pp. 13-49)

Resolution approving a Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) providing a $325,000 grant for the S.R. 400/Beville Road Median Landscape Improvements between Williamson and Clyde Morris
Boulevards; approving a Budget Amendment for $325,000; and awarding the lowest responsive bid, in the amount of $315,775, to R.J. Landscape Contractors, Inc., 1766 Taylor Road, Port Orange, FL to complete the project.
Funding is a reimbursement to the City based on the JPA. Funds available in the Capital Projects Fund.

Recommendation : Deputy City Manager/Operations recommends adoption of the Resolution.

7B. Utilities Department - Construction Phase Services for the University Chlorination
Pump Station Project - Work Authorization No. 14 - Contract 1307-1020 (pp. 50-100)

Resolution approving Work Authorization No. 14, under Contract No. 1307-1020 with McKim & Creed, Inc., 1901 Mason Avenue, Suite 102, Daytona Beach, FL 32117, to provide construction phase services for the University Chlorination Pump Station Project in an amount not to exceed $14,893.98. Section 30-52 (a) of the Purchasing Code limits the City Manager approval authority on a single project to $25,000. The University Chlorination Pump Station Project previously incurred a design cost of $24,786.34. To ensure Purchasing Code
compliance, Work Authorization No. 14 requires City Commission approval. Funds are available in the Water Impact Fee Account.

Recommendation : Interim Utilities Director recommends adoption of the Resolution.

7C. Utilities Department- Nova Canal Backflow Preventers - Kingston Stormwater Improvements Project - Final Reconciliation - Contract 0313-1490 (pp. 101-110)

Resolution approving the final adjusted contract price of $132,288.40 with 4C’s
Trucking and Excavation, 1210 North State St., Bunnell, FL 32110, for the Nova Canal Backflow Preventers – Kingston Stormwater Improvements; and approving the Final Reconciliation Agreement in the amount of $6,947.30. The Final Reconciliation Agreement reflects the final
contract amount of $132,288.40 for full compensation for the balance of the contract including the final payment ($6,947.30)
and retainage. This agreement reflects full compensation for all materials furnished and all work performed in the construction and completion of the project. It is further understood and agreed that the contract completion date is December 18, 2013 and the one-year warranty period on materials, equipment, workmanship, supplies, and
appurtenances shall commence as of this date.
Funds available in the Stormwater Improvement Fund.

Recommendation : Interim Utilities Director
recommends adoption of the Resolution.

7D. Utilities Department - Parkson Aqua Wash Press Units - Bar Screen Refurbishment - Sole Source Purchase (pp. 111-127)

Resolution approving the sole source purchase of two Parkson Aqua Wash Press Units and to rebuild, ultraclean, retrofit and certify two bar screens from Parkson Corporation, 1401 West Cypress Creek Road, Suite 100, Fort Lauderdale, FL 33309, in an amount not to exceed $341,392.
This request is critical to remain fully compliant with Florida Department of Environmental Protection (FDEP) regulatory permit requirements at the Bethune Point Wastewater Treatment Facility. Funds available in the Water & Sewer Improvement Fund.

Recommendation : Interim Utilities Director recommends adoption of the Resolution.

7E. Finance Department - Information Technology - CRW Software Maintenance and Support Agreement - Approval (pp. 128-139)

Resolution approving the sole source software maintenance and support agreement with CRW Systems Inc., 2036 Corte Del Nogal, Suite 200, Carlsbad, CA 92011, for a five- year (5) term, for the CRW TRAKIT Software, in the amount of $30,900 for the first year; and authorizing the City Manager to expend funds for annual maintenance fees, in the amount of: $31,635 (second year); $32,320 (third year); $33,085(fourth year); and $33,875 (fifth year), for a combined five-year total of $161,815.
CRW TRAKIT is used for a variety of critical business processes including: tracking permit applications and fees, code complaints, identifying land parcels, managing business licenses, fire code violations, and comprehensive reporting. Funds available in the Information Technology Fund.

Recommendation : Chief Financial Officer recommends adoption of the Resolution.

7F. Finance Department - Computer & Scanners - Purchase (pp. 140-151)

Resolution ratifying the emergency purchase of 29 Fujitsu fi-7160 document scanners, in the amount of $24,220.51, and the purchase of 28 Dell Optiplex 9020 computers, in the amount of $24,957.17; and approving the additional purchase of 46 Fujitsu fi-7160 document scanners, in the amount of $38,418.74 (Total Expenditure $87,596.42) from Dell Marketing, One Dell Way, Round Rock, TX 78682. These purchases are in preparation for the March 1, 2014 first phase of the new Springbrook Financial Management Systems (FMS), which includes: General Ledger, Central Cashiering, and Purchasing Software Modules. Funds available from the Water & Sewer Improvement
Fund.

Recommendation : Chief Financial Officer recommends adoption of the Resolution.

7G. Finance Department - Kronos-TeleStaff Time and Attendance System for Police Department
- Purchase (pp. 152-164)

Resolution approving the sole source purchase of Kronos-TeleStaff Software, professional services, and software support from Kronos Inc., 297 Billerica Road, Chelmsford MA, 01824, in the amount of $79,152.50. This purchase is considered sole source, since the City’s Fire Department successfully utilizes Kronos-TeleStaff to manage employee time, attendance, vacation scheduling, and daily rosters and this
purchase will expand the current system to accommodate Police Department personnel. The agreement with Kronos includes sufficient licensing to cover all PD sworn and civilian employees, first year software support services, employee web access, a telephone system interface, and professional services.
Funds available in the Information Technology Fund.

Recommendation : Chief Financial Officer recommends adoption of the Resolution.

7H. Allocation of Bike Week Sponsorship Funds
(pp. 165-166)

Resolution authorizing payment in the amount of:
$100 to Mainland High School Boys/Girls Track from the Bike Week Sponsorship Fund of Mayor Derrick Henry. Funds available in the General Fund.

Recommendation : Chief Financial Officer recommends adoption of the Resolution.

7I. Allocation of Bike Week Sponsorship Funds
**Addendum added 01-31-14**

Resolution authorizing payment in the amount of:
$150 to the National Council of Negro Women, Inc., for the NCNW Black History Brain Bowl competition from the Bike Week Sponsorship Funds of Commissioner Patrick Henry. Funds available in the General Fund.

Recommendation : Chief Financial Officer recommends adoption of the Resolution.

7J. Eagle Landing Residential Planned Unit Development – RPUD – Shady Place – Clyde
Morris Boulevard Access **Addendum added 01-31-14**

Resolution approving Amendment No. 1 to the commercial Lease with Waste Pro of Florida, Inc.; and approving a contract for construction of right-of-way and related improvements with Lohman Apartments, LLC. These agreements are necessary to provide vehicular and pedestrian access via Clyde Morris Boulevard to the proposed Eagle Landing Residential Planned Unit Development (RPUD) through a portion of City property currently leased to Waste Pro as part of the solid waste truck maintenance
site. The Developer must provide for entryway maintenance and must indemnify the City, provide insurance, and comply with all applicable laws and regulations such as
Florida Department of Transportation (FDOT) and City permitting requirements. There is no cost to the City associated with either agreement.

Recommendation : Deputy City Manager/Operations recommends adoption of the Resolution.

Item 8A

One Daytona Community Development District - Establishment (pp. 167-206)

Ordinance on second reading - PUBLIC HEARING
- granting the petition of Daytona Beach Property Holdings Retail, LLC, for the establishment and creation of One Daytona Community Development, a Community Development District with powers and duties; providing description and boundaries; providing initial members of the board of supervisors; and providing severability. One Daytona is a proposed $250,000,000 mixed use commercial/residential development project.
The property owner, Daytona Beach Property Holdings Retail, LLC, has submitted a petition to establish a community development district for the purpose of financing, constructing,
installing and maintaining certain public improvements. Staff recommends approval of
this petition and agrees that it is a benefit to the City for the One Daytona Community
Development District to own, construct and maintain the specified on-site infrastructure
systems. Paul McKitrick, Deputy City Manager/Administrative Services, to report.

Recommendation : Deputy City Manager/Administrative Services recommends
adoption of the Ordinance.
Action : Motion to adopt the Ordinance.

Item 8B

Andros Isles Residential Planned Unit Development (RPUD) - Agreement - Time
Extension (pp. 207-267)

Ordinance on second reading - PUBLIC HEARING - approving a five year extension to the Residential Planned Unit Development (RPUD) Agreement for Andros Isles Villages, approved by Ordinance No. 07-375, at the October 17, 2007 City Commission Meeting. Section 1.2 (Duration of the Agreement), of the original RPUD Agreement authorized the City Commission to extend the agreement for a period of not more than five years from the date of the initial expiration the agreement. The purpose for the extension is to allow further development activity in the phased development consistent with the RPUD Agreement.
Applicant: Steve Shaw, DD/Gateway Daytona LLC

Richard Walton, Planning Director, to report.

Recommendation : Deputy City Manager/Administrative Services recommends
adoption of the Ordinance.
Action : Motion to adopt the Oridnance.

Item 8C

Land Development Code Text Amendment – Floodplain Management (pp. 268-321)

Ordinance on second reading – PUBLIC HEARING -
amending the Land Development Code (LDC), Article 7 (Environmental Requirements), Section 4 (Floodplain Management) concerning development that is wholly within or partially
within any Special Flood Hazard Area (SFHA). The draft ordinance is based on the Florida Model Floodplain Management Ordinance prepared by the Florida Department of Emergency Management (DEM) in coordination with the Building Officials Association of Florida and the Federal Emergency Management Agency (FEMA).
Applicant: Utilities Department.

Richard Walton, Planning Director, to report.

Recommendation : Planning Board recommends approval 7-to-0.
Action : Motion to adopt the Ordinance.

Item 8D

Large Scale Comprehensive Plan Amendment – Halifax Health Medical Center Northeast
(pp. 322-390)

Ordinance on second reading - PUBLIC HEARING - adopting Comprehensive Plan Amendments previously transmitted to state agencies and local jurisdictions amending the Future Land Use Map (FLUM) designation from Hospital to Mixed Use for 16.02± acres of land, located at the southwest corner of North Clyde Morris Boulevard and Dunn Avenue, to combine it with the existing 77.5± acre HHMC property, contiguous to the south. Applicant:
Robert A. Merrell, III, Esq., Cobb Cole, on behalf of Halifax Hospital Medical Center.

Richard Walton, Planning Director, to report.

Recommendation : Planning Board recommends approval 9-to-0.
Action : Motion to adopt the Ordinance.

Item 8E

Planned Commercial Development First Amendment – Halifax Hospital Medical Center PMD
(pp. 391-441)

Ordinance on second reading – PUBLIC HEARING - approving a request to rezone 93.5± acres of land located at the southwest corner of North Clyde Morris Boulevard and Dunn Avenue, rezoning 16.0± acres of the subject property from Hospital/Medical (HM) to Planned Master Development (PMD) and amending the Planned Development Agreement for the purpose of expanding the existing HHMC PMD, to allow for
construction of a mixed-use development that includes a variety of uses intended to
complement the surrounding area.
Applicant: Robert A. Merrell, III, Esq., on behalf of Michael S. Morgan with Halifax Hospital Medical Center.

Richard Walton, Planning Director, to report.

Recommendation : Planning Board recommends approval 9-to-0.
Action : Motion to adopt the Ordinance.

Item 9A

ADMINISTRATIVE ITEMS.

9A. Proposed Design Guidelines and Boundary Map for the proposed Local Surfside Historic District - Discussion (pp. 442-460)

Commission Discussion on the guidelines and boundary map for the proposed Surfside Local Historic District. The Historic Preservation Board has been discussing a proposed boundary for the past few years and would like to begin holding meetings to discuss approving a historic overlay district.

Richard Walton, Planning Director, to report.

Item 9B

Land Development Code Text Amendment – Modify Retail Sales in M-4 Zoning (pp. 461-470)

Ordinance on first reading – amending the Land Development Code (LDC), Article 13
(Industrial Uses), Section 3 (Conditional Use Requirements) permitting retail sales in the
M-4 zoning district to the general public as an accessory use to a brewery in a taproom,
with conditions. Applicant: Robert A. Merrell, III, Esq., on behalf of Alan Fawcett, Daytona Beach Brewing Company.

Richard Walton, Planning Director, to report.

Recommendation : Planning Board recommends approval 7-to-0.
Action : Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, February 19.

Item 9C

Board of Adjustment - Appointments (pp. 471-485)

Resolution appointing four (4) members to the Board of Adjustment. The board shall consist of seven (7) members and one (1) alternate, two members shall be at large and one member shall be appointed from each of the Commission zones. The Mayor shall nominate at-large members, including the alternate. Members shall serve staggered terms of three (3) years terms. Must be a qualified elector of the City and reside within the zone for which appointed. The membership terms of Roger Stine (AL), Lawrence Riley (AL), Rodney Janowski (Zone 2) and Agnes Houston (Zone 6) expired on 12/31/13. All four individuals would like to be reappointed and there are no additional applications.

Betty Goodman, Assistant City Manager, to report.

Recommendation : Commission action.
Action : Motion to adopt the Resolution

Item 9D

Daytona Beach Municipal Golf Course Advisory Board - Appointments (pp. 486-503)

Resolution appointing six (6) members to the Daytona Beach Municipal Golf Advisory Board.
The board shall consist of seven (7) members, one (1) from each zone nominated by City Commissioners of respective zones, and one (1) at-large member nominated by the Mayor serving two (2) year terms that expire December 31 of odd numbered years. Members must reside within the zone of their appointment and be qualified electors. All seven membership terms expired on 12/31/13. Six members would like to be
reappointed. There are no additional applications.

Betty Goodman, Assistant City Manager, to report.

Recommendation : Commission action.
Action : Motion to adopt the Resolution

Item 9E

Main Street-South Atlantic Redevelopment Area Board-Appointments (pp. 504-528)

Resolution appointing five (5) members to the Main Street-South Atlantic Redevelopment Area Board. The board shall consist of nine (9) members and an alternate serving for staggered terms two (2) year appointed by the City Commission, two (2) members who reside in or have their principal place of business in the South Atlantic Redevelopment Area (SARA); two (2) members who reside in or have their
principal place of business in the Main Street Redevelopment Area (MSRA); three (3) members who reside in the City or have their principal place of business in the South Atlantic or Main Street Redevelopment Areas (CR/MS/SA); one (1) member of the Planning Board (PB); one (1) member who is a Design Professional (DP) ; and one (1) alternate member who is a Design Professional (ADP) and who will serve only in the absence of the Design Professional member. No member, except ex-officio and the design professional, shall serve more than two (2) consecutive terms. The membership terms of Timothy Kostidakis (SARA), Dino Paspalakis (CR/MS/SA), Daniel Webster (MSRA) Dustin Leek (CR/MS/SA) have expired. Mr. Kostidakis and
Mr. Webster are termed out and the Planning Board will need to recommend a person for their representative. Mr. Paspalakis and Mr. Leek would like to be reappointed. We have received additional applications from: Carl Fields, Gilbert Myara, Judith Flaherty, Ken Bots, Linda Miller and Mike Denis.

Betty Goodman, Assistant City Manager, to report.

Recommendation : Commission action.
Action : Motion to adopt the Resolution.

Item 9F

Midtown Redevelopment Area Board - Appointments
(pp. 529-546)

Resolution appointing six (6) members to the Midtown Redevelopment Area Board. The membership terms of Kenneth McGee, Irma Browne-Jamison, Denise McMillon, Wilburn Williams, and Martin Tooley have expired. Another position is open due to the resignation of Margaret Symonette. The board shall consist of nine (9) members serving for staggered terms of two (2) years appointed by the City Commission, five (5)
members who reside in or have their principal place of business in the Midtown Redevelopment area (MRDA); two (2) members who reside in the City (city); one (1) member of the Planning Board (PB); one (1) member who is a Design Professional (DP); and one (1) alternate member who is a Design Professional (ADP) and who will
serve only in the absence of the Design Professional member. No member, except the
design professional, shall serve more than two (2) consecutive terms. A majority of members of the board must reside in the City. Three of the open positions for appointments are 'MRDA's', two positions are for city residents and one representative from the Planning Board. Denise McMillon has termed out. We have received the following applications: Irma Browne-Jamison and
Martin Tooley would like to be reappointed. Additional applications are from: Steven Miller, Derrick Harris, Danny Fuqua, and Oliver Ross.

Betty Goodman, Assistant City Manager, to report.

Recommendation : Commission action.
Action : Motion to adopt the Resolution

Item 9G

Charter Review Commission - Appointment
**Addenda added 02-05-14**

Resolution appointing an alternate member to the Charter Review Commission representing Zone 6. The appointed member from Zone 6, Phyllis Hogan resigned effective immediately, the alternate member, L. Roland Blossom, moved to replace Ms. Hogan which created the vacancy for an alternate member. The members shall be residents and registered electors of the zone of the City Commissioners. The Mayoral appointee shall be a resident and a registered elector of the City. In the event of a vacancy of a member, the respective alternate member shall secede. The members shall serve without compensation. Ordinance No.96-403 created the Charter Review Commission for the purpose of reviewing and analyzing the City Charter and making recommendations to the City Commission for amendments, additions to or deletions from the City Charter as it would best serve the citizens in the proper organization of City government.

Jennifer L. Thomas, City Clerk, to report.

Recommendation : City Clerk recommends adoption of the Resolution.
Action : Motion to adopt the Resolution.

Item 7A

State Road 400/Beville Road Median Landscape Improvements - Joint Participation Agreement Approval and Lowest Responsive Bid Acceptance (pp. 13-49)

Resolution approving a Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) providing a $325,000 grant for the S.R. 400/Beville Road Median Landscape Improvements between Williamson and Clyde Morris
Boulevards; approving a Budget Amendment for $325,000; and awarding the lowest responsive bid, in the amount of $315,775, to R.J. Landscape Contractors, Inc., 1766 Taylor Road, Port Orange, FL to complete the project.
Funding is a reimbursement to the City based on the JPA. Funds available in the Capital Projects Fund.

Recommendation : Deputy City Manager/Operations recommends adoption of the Resolution.

Items 10 & 11

10. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY MANAGER AND CITY ATTORNEY REPORT.

11. ADJOURNMENT.