Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.

4.A. Approval of Minutes
Approval of the minutes of the January 3, 2018 Regular City Commission
Meeting and the January 3, 2018 Executive Session/Shade Meeting
Minutes held at City Hall, 301 South Ridgewood Avenue, Daytona Beach,
Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6A

PRESENTATION.

BEAUTIFICATION AWARDS - JANUARY 2018 (pp. 15-17)
Residential Award :
Ray and Elizabeth Moore, 105 Mableberry Court, Commissioner Robert A.
Gilliland, Zone 4, to present.

Commercial Award :
Vision HR, Inc., 347 South Ridgewood Avenue, Mayor Derrick L. Henry to
present.

Item 6B

Volusia Volunteers in Medicine - Annual Report to the City (pp. 18-19)
Volusia Volunteers in Medicine (VVIM) Board will present to the
Commission the current state of the clinic and the impact the organization
has made on the community over the past year.

Item 7

CITIZENS.

7.A. PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. City Attorney Offce - Shirley Sprague - Settlement of Litigation
(pp. 21-25)
Resolution authorizing payment in the amount of $50,000 to Shirley
Sprague and her attorney, Kelly Chanfrau, Esq., for the release of all claims
and full settlement of pending litigation in case No. 2016-30332-CICI arising
from injuries allegedly sustained from a February 18, 2015, slip and fall on
City property. Funds available in the Consolidated Insurance Fund.
Recommendation: City Attorney recommends adoption of the Resolution.

8.B. Cultural Services and Community Events Division - Sunco Productions, Inc.
- Contract Approval (pp. 26-59)
Resolution approving Contract No. 0116-3130 with Sunco Productions Inc.,
P.O. Box 289, Daytona Beach, FL 32115 for Technical Director/Stage
Manager/Production Services for the Peabody Auditorium, Oceanfront
Bandshell, Daisy Stocking Park, Municipal Stadium and any other city park
or facility involving entertainment/public performances, including during
special events in an amount not to exceed $175,000 for the remainder of the
FY 2017-18, and such funds as are budgeted and appropriated for the
services in future years under the contract. The proposal was sent to twenty
one (21) companies and Sunco Productions, Inc., was the sole bidder. This
contract will commence on the date in which the last party signs it and will
be in effect for fve (5) years, with one 5 year option to renew. It is requested
that the City Manager be authorized to exercise the Contract renewal on
behalf of the City.
Recommendation: Cultural and Leisure Services
Director recommends adoption of the Resolution.

8.C. Utilities Department - Utility Service Co., Inc., SUEZ Advanced Solutions -
Distribution System Cleaning - Sole Source Contract Approval
(pp. 60-84)
Resolution approving a contract in the amount of $125,000 with Utility
Service Co., SUEZ Advanced Solutions, 1230 Peachtree St NE, Suite 1100,
Atlanta, GA 30309 for distribution system cleaning. Over time, the
distribution system will have a build-up of bioflm and other soft deposits
that can impact water quality. Ice Pigging is a method of effectively cleaning
pipes without damaging the pipe and appurtenances as other methods can,
such as regular pigging with a hard plug. Ice Pigging will use signifcantly
less water during the cleaning period and can clean more thoroughly than
other cleaning methods. Furthermore, this method lessens the chance of
downtime of the system and ensures available water to our customers. SUEZ
is the sole provider for the ice pigging methodology and technology. The
pipe lines to be pigged are:
University Boulevard from North Atlantic Avenue to Grandview
Avenue
North Atlantic Avenue from Boylston Avenue to Euclid Avenue
North Atlantic Avenue from Euclid Avenue to Golf Boulevard
North Atlantic Avenue from Golf Boulevard to University Boulevard
Plaza Boulevard from North Atlantic Avenue to North Halifax Avenue
North Halifax Avenue from Plaza Boulevard to Morningside Avenue
North Halifax Avenue from Morningside Avenue to Seaview Avenue
North Halifax Avenue from Seaview Avenue to 1193 North Halifax
Avenue
North Halifax Avenue from 1193 North Halifax Avenue to 1014 North
Halifax Avenue
North Halifax Avenue from 3012 North Halifax Avenue to Plaza
Boulevard
Funds available in the 8% Renewal & Replacement Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.D. Development and Administrative Services, Neighborhood Services Division
- Sahasra, LLC (d/b/a Brooke's Cleaners) - Contract Amendment (pp. 85-
104)
Resolution amending the General Services Contract between the City of
Daytona Beach and Sahasra, LLC (d/b/a Brooke's Cleaners), 133 Main
Street, Daytona Beach, FL 32118 to include Code
Enforcement/Neighborhood Services. Resolution 15-172 approved the
contract for dry cleaning services for the Police and Fire Department. Code
Enforcement/Neighborhood Services Division operated under the agreement
until August 2016. The Division has moved under Permits & Licensing,
thereby requiring an Amendment to the current contract. The Amendment
will delete Exhibit B of the Contract in its entirety and replace it with Exhibit
B-1. Funds available in the General Fund.
Recommendation: Neighborhood Services Manager recommends adoption
of the Resolution.

8.E. Public Works, Technical Services Division - CDM Smith - Sweetheart Trail -
Donnelly Place (Shady Place to Bellevue) - Work Authorization No. 3 (pp.
105-122)
Resolution approving Work Authorization No. 3 to Contract No. 0516-1120-
CDM which was approved by Resolution 16-208, with CDM Smith, 2301
Maitland Center Parkway, Suite 300, Maitland Boulevard, Maitland, FL
32751 for Construction Engineering and Inspection (CEI) Services for the
Sweetheart Trail - Donnelly Place project in an amount not to exceed
$69,089.70. This project is for the construction of a shared use nonmotorized
trail along Donnelly Place between Shady Place and Bellevue
Avenue and is a Florida Department of Transportation (FDOT) SUNTrail
project that requires consultant CEI oversight. Funds available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.F. Utilities Department - Tetra Tech - Bethune Point Wastewater Treatment
Plant Generator Replacement - Work Authorization No. 1 - Contract No.
0517-3440-TT (pp. 123-144)
Resolution approving Work Authorization No. 1 to Contract No. 0517-3440-
TT with Tetra Tech, 201 East Pine Street, Suite 1000, Orlando, FL 32801, in
the amount of $129,250.77. The Bethune Point Wastewater Treatment Plant
utilizes two diesel powered generators to provide auxiliary power during
commercial power interruptions to ensure sewage is treated properly and
reliably. One of the plant generators is more than 30 years old and routine
repair parts are no longer available. In addition, the electrical switchgear
associated with the generator is more than 40 years old and severely
deteriorated. Furthermore, the generator is undersized for the power required
to treat the total fow entering the facility, thereby jeopardizing compliance
with state and federal regulations. This work authorization will provide the
City with the basis of design, development of contract documents,
coordination with regulatory agencies, bidding assistance, and construction
administration services for moving the 1250 KW Generator from the
Westside Regional Wastewater Treatment Plant, which has recently been
equipped with a new, upgraded generator, to the Bethune Point Wastewater
Plant and upgrade the electrical switchgear. Funds available in the Water &
Sewer Construction Bank Loans Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.G. Utilities Department - Carollo Engineers - Wastewater Treatment Facilities
Permit Renewals - Work Authorization No. 26 Contract No. 1307-1022 (pp.
145-158)
Resolution approving Work Authorization No. 26 to Contract No. 1307-
1022 with Carollo Engineers, 1089 W Morse Boulevard, Suite A Winter
Park, FL 32789 in an amount not to exceed $119,448 for the preparation and
submittal of Florida Department of Environmental Protection
(FDEP) operating permit renewal applications. The City owns and operates
two (2) wastewater treatment facilities under permits issued by the FDEP.
The permit for Westside Regional expires December 9, 2018 and the permit
for Bethune Point expires January 20, 2019. By FDEP rule, the City must
submit renewal applications to the FDEP at least 180 days before the permit
expiration date. Therefore, the renewal applications must be submitted to
FDEP by June 12, 2018. Funds available in the State Revolving Loan -
Water and Sewer Construction Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.H. Utilities Department - TB Landmark Construction, Inc. - Halifax River Force
Main Improvements Project - Change Order No. 2 to Contract No. 0317-
0300 (pp. 159-171)
Resolution approving Change Order No. 2 to Contract No. 0317-0300 with
TB Landmark Construction, Inc., 11220 New Berlin Road, Jacksonville, FL
34446 in the amount of $40,935.68 with an additional 129 days of contract
time. This request is needed to provide time and compensation for the
installation of additional appurtenances, removal of unknown utilities in
confict with the new force main route, a weather delay and a time extension.
Funds available in the State Revolving Loan- Water and Sewer Construction
Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.I. Utilities Department - HACH Company - Regional Wastewater Treatment
Plant - Sole Source Purchase (pp. 172-183)
Resolution approving a purchase from HACH Company, P.O. Box 608,
Loveland, CO 80539-0608 in the amount of $41,657.31. The Regional
Wastewater Treatment Plant utilizes two nitrogen level analyzers in the
treatment process to regulate chemical feed necessary to reduce the level of
nitrogen. These two analyzers were hit by lightning during an afternoon
thunderstorm destroying the analyzers and controllers. The City for the last 4
years has used the HACH Nitratax system exclusively to analyze for nitrogen
in order to meet current state and federal water quality regulations. When the
Nitratax System needs parts or service, HACH is the sole provider of parts
and service. Current State and Federal water quality regulations for water
discharge require that nitrogen meet FDEP (Florida Department of
Environmental Protection) and EPA (Environmental Protection Agency)
standards. Funds available in the 5% Renewal & Replacement Fund.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.J. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 184-186)
Resolution authorizing payment from the General Fund in the amount of:
$500 to Cultural Services for the 2018 Mayor's Fitness Challenge from the
Bike Week Sponsorship Funds of Mayor Derrick Henry.
$500 to Cultural Services for the annual FRESH Book Festival at Midtown
and $100 to National Council of Negro Women, Inc. for the Black History
Brain Bowl from the Bike Week Sponsorship Funds of Commissioner Paula
Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.K. Finance Department - Allocation of Bike Week Sponsorship Funds
**Addendum added 01-17-18**
Resolution authorizing payment from the General Fund in the amount of:
$100 to Cultural Services for the 2018 Mayor's Fitness Challenge from the
Bike Week Sponsorship Funds of Commissioner Dannette Henry.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

PUBLIC HEARINGS.
Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 5 (pp. 187-195)
Ordinance on second reading - PUBLIC HEARING - amending the Land
Development Code (LDC) Article 5 (Use Standards), Section 5.2.A
(Principal Use Table), to allow Other Indoor Recreation/Entertainment as a
principal use in the General Industrial (M-3) zoning district. Applicant:
Development and Administrative Services Department, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Planning Division - Voluntary
Annexation - 8th, 9th and Vine (pp. 196-215)
Ordinance on second reading - PUBLIC HEARING - approving a
voluntary annexation of .96± acre of land (4 parcels), located at the northwest
corner of Vine and 8th Street, contiguous to the municipal boundary, and
pursuant to Chapter 171, Florida Statutes. The applicant is seeking
consistency with all of the contiguous applicant owned property. Applicant:
James Therrien, owner of property.
Richard Walton, Planning Director, to report.
Recommendation: Planning Director recommends approval.
Action: Motion to adopt the Ordinance.

Item 9C

Development and Administrative Services, Planning Division - 8th, 9 th and
Vine - Small Scale Comprehensive Plan Amendment (pp. 216-256)
Ordinance on second reading - PUBLIC HEARING - adopting a Small
Scale Comprehensive Plan Amendment changing the Future Land Use Map
designation for .96± acre (4 parcels) of land located at the northwest corner
of Vine and 8th Street from “County” Urban Medium Intensity to “City”
Level 2 Residential to achieve consistent future land use
designations. Applicant: John Zemball, PE, Zahn Engineering, Inc. on behalf
of James Therrien.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt the Ordinance.

Item 9D

Development and Administrative Services, Planning Division - 8th, 9 th and
Vine - Rezoning to Multifamily Residential-20 (MFR-20) (pp. 257-280)
Ordinance on second reading - PUBLIC HEARING - approving a request
to rezone 7.4± acres of land located at the northwest corner of Vine and 8th
Street from "County" Urban Two-Family Residential (R-6) to "City"
Multifamily Residential-20 (MFR-20). Applicant: John Zemball, P.E., Zahn
Engineering, Inc. on behalf of James Therrien.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt the Ordinance.

Item 9E

Development and Administrative Services, Planning Division - Retail and
Restaurant District East at Volusia Mall - Rezoning, Planned Development-
General (pp. 281-315)
Ordinance on second reading - Quasi-Judicial Hearing - approving a
request to rezone 3.7± acres of land located on the north side of West
International Speedway Boulevard and east of Bill France Boulevard from
Business Retail-2 (BR-2) to Planned Development-General (PD-G), to allow
for the development of retail and restaurant uses, and authorizing the Mayor
to execute the Retail and Restaurant District East at Volusia Mall Planned
District Agreement. Applicant: Robert A. Merrell III, Esq., Cobb Cole, on
behalf of Volusia SAC, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 4-to-0.
Action: Motion to adopt the Ordinance.

Item 10A

ADMINISTRATIVE ITEMS.
Cultural and Leisure Services Department - Bike Week 2018 Private
Property Master Plan approval (pp. 316-454)
Resolution approving the Bike Week 2018 Private Property Master Plan as
submitted. The Master Plan is recommended for approval by the
Daytona Regional Chamber of Commerce's Bike Week Festival Task Force.
Bob Coleman and Phil Maroney, Vice Chairs of the Bike Week Festival Task
Force, to report.
Recommendation: Cultural Services and Community Events Director
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 10B

Cultural and Leisure Services Department - Bike Week 2018 Public
Property Master Plan Approval (pp. 455-515)
Resolution approving the Bike Week 2018 Public Property Master Plan.
The activities included in the plan have been conducted routinely for many
years each Bike Week. City staff has reviewed these requests and no
concerns were noted.
Helen Riger, Cultural and Leisure Services Director, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10C

Development Services - City of Daytona Beach and County of Volusia -
Memorandum of Understanding **Addendum added 01-17-18**
Resolution approving a Memorandum of Understanding between the City of
Daytona Beach and the County of Volusia on recent changes to the County's
comprehensive plan and zoning ordinance to establish a unifed zoning for
three hundred twenty one (321) acres of Airport property. The property is
located north of Beville Road, west of Clyde Morris Boulevard, south the
Airport airside and east of the City's fre station on Beville Road. The
agreement establishes the design standards to be used by the County in the
development of the above described property and provides the City with
surety that development of such will be compatible with the surrounding land
uses. This approach allows additional attention (in comparison to current
practice) to City/County land use compatibility.
James Morris, Deputy City Manager/Administrative Services, to report.
Recommendation: Deputy City Manager/Administrative Services
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.