Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

Approval of Minutes
Approval of the minutes of the December 7, 2016 Regular Meeting of the
City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

CITIZENS.
PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Utilities Department - Hazen Construction, LLC - Lift Station No. 9 and
Force Main Improvements - Final Estimate Reconciliation Agreement
(pp. 16-24)
Resolution approving a Final Estimate Reconciliation Agreement for the Lift
Station No.9 and Force Main Improvements - Contract No. 0315-2380 and
authorizing the City Manager and City Clerk to execute the Final Estimate
Reconciliation Agreement with the following stipulations:
Add 32 calendar days to contract
Approve August 23, 2016 as substantial completion date
Approve October 13, 2016 as the fnal completion date
Approve $37,320.53 as full compensation for the balance
Approve the fnal adjusted contract price of $746,410.50
Recommendation: Director of Utilities recommends adoption of the
Resolution.

8.B. Public Works, Administration Division - Thompson Consulting Services,
LLC – Debris Monitoring and Related Services – Contract Amendment
(pp. 25-55)
Resolution approving an Amendment to Contract No. 0112-1290 with
Thompson Consulting Services, LLC, 951 Market Promenade Avenue, Suite
2101, Lake Mary, Florida 32746 permitting payment of non-labor related
costs; ratifying Task Order No.1 - Disaster Debris Monitoring Services in
the amount of $518,520 and Task Order No. 2 - Grant Management Support
Services in the amount of $48,180 for the expenditure of emergency services
in response to Hurricane Matthew (DR-4283) and authorizing the City
Manager to expend the not-to-exceed amount of $600,000 additional
related services in response to Hurricane Matthew (DR-4283). Thompson
Consulting Services contract allows for the contractor to provide disaster
monitoring and related services to the City that is required to seek Federal
Emergency Management Agency (FEMA) assistance and reimbursement for
a disaster. Thompson mobilized to the City's Emergency Operation Center
(EOC) within eight hours of issuance and commenced services with 24
hours of issuance of declared local stated disaster and has provided the
required services diligently, continuously, and in an uninterrupted manner to
ensure timely completion of disaster event. FEMA historically reimburses
the City for a portion of these costs. General Fund balance will be used for
any unreimbursed costs and 12.5% ($75,000) has been set aside for this
Agenda Item.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.C. Public Works, Technical Services Division - Sanderson Construction, Inc. -
ADA Improvements - Amendment No. 1 to Agreement for Construction
Services (pp. 56-154)
Resolution approving Amendment No.1 to Agreement with Sanderson
Concrete Construction, Inc., 2440 Timberview Drive, New Smyrna Beach,
Florida 32168 for as needed ADA improvements, authorizing the City
manager to expend up to $300,000 for FY 2016/2017 for as-needed ADA
improvements and authorizing the City Manager to exercise the contract
renewal option under the same terms and conditions and make such
expenditures during the renewal period as the City Commission may budget
and appropriate. This is a Term Contract for one (1) year with one (1) 1-
year renewal option. This work is necessary to make improvements to the
existing sidewalk pedestrian crossings at the intersections of the streets
recently resurfaced as part of the annual Streets Resurfacing Program, in
order to comply with the Americans with Disabilities Act (ADA). Work for
this project will be ordered by issuance of one or more Work Authorizations
not to exceed the total budgeted amount of $300,000. Funds available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.D. Engineering/Public Works Division - Chinchor Electric - Orange Avenue
Mast Arm Traffc Signals – Change Order No. 9 (pp. 155-198)
Resolution approving Change Order No. 9 to the Chinchor Electric Inc.,
contract for the addition of 100 contract days to the Orange Avenue Mast
Arm Traffc Signals Project. The change order is needed to match the fnal
completion date of the concurrent stormwater remediation and infrastructure
improvement project being completed by Thadcon LLC. The task
associated with the two contracts are intermingled, where portions of one
project cannot be completed without portions of the other being fnished, so
it is important that both projects have the same fnal completion date to
minimize further delays. No additional cost to City.
Recommendation: Deputy Public Works Director recommends adoption
adoption of the Resolution.

8.E. Public Works, Technical Services Division - CDM Smith - Beville Road
Median Landscaping Project - Work Authorization No. 2 (pp. 199-218)
Resolution approving Work Authorization No. 2 - Contract No. 0516-1120-
CDM in the amount of $43,632.71 for CDM Smith, 2301 Maitland Center
Parkway, Suite 300, Maitland, Florida 32751, for Construction Engineering
and Inspection (CEI) oversight on the Beville Road Median Landscaping
Project for the medians on Beville Road between Clyde Morris Boulevard
and US1. This is a Florida Department Of Transportation (FDOT) Joint
Partnership Agreement (JPA) project on FDOT’s state road system, and
therefore requires consultant CEI oversight. The total cost for this project is
estimated to be $430,593, including CEI cost. The FDOT JPA will cover
$300,000 of these costs and the remaining $130,593 will be the City's
responsibility. The CEI costs will not be covered by the JPA but can
be claimed towards our City Matching Funds. Funds available in the Road
Impact Fees Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.F. Public Works, Technical Services Division - Infrastructure Engineers, Inc. -
Nova Road Trail Project - Work Authorization No. 2 (pp. 219-228)
Resolution approving Work Authorization No. 2 - Contract No. 0516-1120-
IEI in the amount of $34,554.78 for Infrastructure Engineers, Inc., 400 W SR
434, Suite 1016, Oviedo, Florida 32765, for Construction Engineering and
Inspection (CEI) oversight on the Nova Road Trail Project. This project is a
Florida Department Of Transportation (FDOT) Local Agency Program
(LAP) project, on FDOT’s state road system, and therefore requires
consultant CEI oversight. This project is necessary to construct a 12 foot
wide concrete trail on the west side of Nova Road from Bellevue Avenue
to South Street. The total cost is estimated to be $222,556, including CEI
cost. The FDOT LAP Agreement will cover $166,159 of these costs and the
remaining $56,397 will be the City's responsibility. The CEI costs will not
be covered by the LAP Agreement but can be claimed towards our City
Matching Funds. Funds available in the Road Impact Fees Funds
($31,419.46) and the General Fund ($3,135.32).
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.G. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 229-231)
Resolution authorizing payment from the General Fund in the amount of:
$500 to the Mayor's Fitness Challenge from the Bike Week Sponsorship
Funds of Mayor Derrick Henry.
$500 to Mayor's Fitness Challenge from the Bike Week Sponsorship Funds
of Commissioner Robert Gilliland.
$150 to Mayor's Fitness Challenge and $100 to National Council of Negro
Women, Inc. for acknowledgement in the program of the Black History
Brain Bowl from the Bike Week Sponsorship Funds of Commissioner
Dannette Henry.
$100 to National Council of Negro Women, Inc. for acknowledgement in the
program of the Black History Brain Bowl and $150 to Mayor's Fitness
Challenge from the Bike Week Sponsorship Funds of Commissioner Paula
Reed.
Recommendation: Chief Financial Offcer recommends adoption of
the Resolution.

Item 9A

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 4.9.B.6
(pp. 232-248)
Ordinance on second reading - PUBLIC HEARING - amending Article
4.9.B.6. (Modifed Use Standards) of the Land Development Code to allow
Offces as a permitted use in the Residential Historic Overlay District (HOR)
on certain sites consisting of at least .33 acres located north of Glenview
Boulevard through a planned development rezoning process. Applicant:
James S. Morris, P.A., on behalf of W.M. & Mary F. Chanfrau, Co-
Trustees. **This item was continued from 12-21-16, Regular City
Commission Meeting**
Richard Walton, Planning Director, to report.
Recommendation: Historic Preservation Board recommends
approval 5-to-0.
Planning Board recommends approval 7-to-0.
Action: Motion to adopt the Ordinance.

Item 9B

Development and Administrative Services, Planning Division - Chanfrau
Law - Rezoning, Planned Development-General (pp. 249-297)
Ordinance on second reading - Quasi-judicial Hearing - approving a
request to rezone 0.4± acres of land located at 701 N. Peninsula Drive and
221 Glenview Boulevard, from Multifamily Residential 12 (MFR-12) to
Planned Development-General (PD-G) to allow for offce use in conjunction
with an exsting law offce, and authorizing the Mayor to execute the
Chanfrau Law Offce Planned District Agreement. Applicant: James S.
Morris, P.A., on behalf of W.M. and Mary F. Chanfrau, Co-Trustees.
**This Item was continued from 12-21-16, Regular City Commission
Meeting**
Richard Walton, Planning Director, to report.
Recommendation: Historic Preservation Board recommends
approval 5-to-0.
Planning Board recommends approval 7-to-0.
Action: Motion to adopt Ordinance.

Item 10A

Public Works Department - Daytona Beach Riverfront Esplanade ECHO
Grant - Application Submittal (pp. 298-318)
Resolution approving the application submittal of the Volusia County ECHO
Grant Program Fund in the amount of $397,775 and granting the City
Manager or his designee approval to execute any and all documents
necessary in furtherance of the grant application. This request is for funding
of the construction of the frst phase of the Riverfront Park Esplanade that is
currently being designed by Dix Hite Landscape Architects. The frst phase
will play a crucial role in the City's future development and engagement of
the Halifax River, located between the future Nature Park and Esplanade
expansion across from International Speedway Boulevard. This frst
constructed portion of the 2010 Riverfront Masterplan will provide the
initial phase of an eventual series of clearly defned public spaces and points
of connection along the riverfront. The City is required to have a 50% cash
match of $397,775 upon acceptance of the grant if awarded.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
Action: Motion to adopt the resolution.

Item 10B

City Manager's Offce - Mayor's Alliance for Persons with Disabilities -
Appointment (pp. 319-325)
Resolution appointing one (1) person to the Mayor's Alliance for Persons
with Disabilities. The board shall consist of 10 members appointed by the
City Commission. The Mayor shall nominate four (4) persons for
appointment and each Commissioner shall nominate one (1) person. All
members shall be residents of the City and shall serve after appointment
until removed or until a successor is duly appointed. The applicant is
Belinda Haynes and this is a Mayoral Appointment.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10C

City Manager's Offce - Beautifcation/Tree Advisory Board - Appointments
(pp. 326-334)
Resolution appointing two (2) members to the Beautifcation/Tree Advisory
Board. The membership terms of Charlotte Niceley (Zone 2) and Naaemah
Perry (Zone 5) expired on 12/31/16. Both members would like to continue
to serve. The board shall consist of seven members. One member shall be
nominated by each City Commissioner from among the resident of the zone,
plus one at-large member nominated by the Mayor who may be a resident of
any City Commission zone. All board members shall be resident of the City
and qualifed electors. Board members shall be appointed for three-year,
staggered terms, and may be appoint to successive terms.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10D

City Manager's Offce - Board of Adjustment - Appointments
(pp. 335-349)
Resolution appointing three (3) members to the Board of Adjustment. The
membership terms of Roger Stine (AL), Lawrence Riley (AL) and Gary
Libby (Zone 2) have expired. All three members would like to be
reappointed. The board shall consist of seven members and one alternate
appointed by the City Commission. Board members shall include one
regular member nominated by each City Commissioner from among resident
of their zone, plus one regular member and one alternate member that are
nominated by the Mayor and may be a resident of any City Commission
zone. All board members must be residents of the City and qualifed
electors. Board members shall be appointed for three-year staggered terms
and may be reappointed to successive terms. We have no additional
applications.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt to the Resolution.

Item 10E

City Manager's Offce - Midtown Redevelopment Board - Appointments
(pp. 350-361)
Resolution appointing three (3) members to the Midtown Redevelopment
Board. The terms of Danny Fuqua and Kenya Ford expired on 12/31/16.
Both members would like to be reappointed. Additionally, we have three
other vacancies for which we have received one qualifying application from
John Baldwin II. The board shall consist of seven (7) members appointed by
the City Commission and one (1) Planning Board member who shall serve
as an ex offcio nonvoting member. Members shall reside or have their
principal place of business in the Midtown Redevelopment Area (MRA). A
majority of the board members shall be residents of the City.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10F

City Manager's Offce - Peabody Auditorium Advisory Board - Appointment
(pp. 362-367)
Resolution appointing one (1) member to the Peabody Auditorium Advisory
Board. The board shall consist of seven (7) members serving four (4) year
terms and must reside within the zone from which appointed or if mayoral
from within the corporate limits of the City. This appointment is for Zone 6
for which we have one applicant: Sandra Chavous.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10G

City Manager's Offce - Planning Board - Appointments (pp. 368-394)
Resolution appointing four (4) members to the Planning Board. The
membership terms of Patricia Drago, Jeff Hurt, Cathy Washington and
Tony Barhoo expired on 12/31/16. All four members would like to continue
to serve. The board shall consist of seven (7) members serving staggered
terms of four years commencing January 1 and expiring December 31, with
a least one member residing in each Zone within the City and one At-large
member. Must be qualifed electors in the City and hold no other City
offce. We have received additional applications: Carl Fields, Tony
Servance, Carolyn Shank and Anne Ruby, (Zone 1). All applicants would
qualify for the at-large position.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.

Item 10H

City Manager's Offce - RCG Consulting Agreement and Request
for Continuance - Indigo International, LLC - LPGA International Golf
Course Agenda Item **Addendum added 12-30-16**
Resolution approving an agreement with RCG Consulting, 7017 S. Atlantic
Avenue, New Smyrna Beach, FL 32169 regarding the Consolidated
Tomoka/LPGA project; and continuing the Indigo International, LLC -
LPGA International Golf Course Agenda Item from the January 18, 2017
City Commission Meeting until the February 15, 2017 Regular City
Commission Meeting. The extension of time is necessary in order to
evaluate the proposal including: a) an updated appraisal and a new
appraisal for the property not included in the original proposal from
Consolidated Tomoka Land Company (CTLC) and b) complete a review and
evaluation of the CTLC proposal by RCG for recommendation to the City
Commission.
James Chisholm, City Manager, to report.
Recommendation: City Manager recommends adoption of the
Resolution.
Action: Motion to adopt the resolution

Item 11

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 12 & 13

12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

13. ADJOURNMENT.