Approval of the minutes of the September 6, 2017 Regular Meeting of the City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Presentation by Dr. Jerry L. Picott, Jr., Principal of Campbell Middle School located at 625 S. Keech Street, Daytona Beach, Florida.

Presentation of a contribution made to the First Step Shelter, Inc., from the Root Family Foundation.

Preston Root to present.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda.  Items or discussions not listed on the Agenda will not be heard during this comment section.

Resolution authorizing a lien reduction fine from $15,024 to $1,500 on property located at 301 Golf Boulevard, Daytona Beach.  On 12/20/2016, the property owner was cited for violating the provisions of the City’s Land Development Code Article 6, Sec 2.H.7 for off-street parking and loading.  On 5/26/2017, the property was found to be in compliance and the property owner has applied for and obtained permits to install a new driveway which alleviates the problem. 

Recommendation:  Neighborhood Services Manager recommends adoption of the Resolution.

Resolution approving the 2017-2018 Cooperative Agreement with Team Volusia Economic Development Corporation (TVEDC) in the amount of $32,269 for fiscal year 2017-2018.  The amount is calculated using the City's population per U.S. Census data times the .50 per capita rate charged to each respective TVEDC member and is an increase of $502 from fiscal year 2016-2017.  Per the agreement TVEDC will provide economic development services related to recruiting new businesses, retaining existing businesses and facilitating business expansions in Daytona Beach.  TVEDC will account for use of these funds as measured by reports on its activities, including any programs, goals and accomplishments.  Funds available in the General Fund.

Recommendation: City Manager recommends adoption of the Resolution.

Resolution authorizing the renewal of the rental of ten (10) unmarked vehicles for the Special Investigations Unit (SIU) undercover unit from Enterprise Leasing Company of Orlando, LLC 5442 Hoffner Avenue, Orlando, FL 32812. The Preferred Rate Agreement was approved by Resolution 16-270 to adopt the terms and conditions of the City of Palm Bay Police Department Agreement. This renewal will commence October 1, 2017 through March 29, 2018. The total cost for the contract is not to exceed $76,000 annually at a rate of $631.51 monthly per vehicle, which includes coverage of all maintenance.  Funds available in the Federal Shared Property Forfeiture Fund and the Police Department General Fund.

Recommendation:  Chief of Police recommends adoption of the Resolution. 

Resolution - approving an amendment to the Continuing Professional Services Contract for Vanasse Hangen Brustlin, Inc. (VHB), formerly known as GMB Engineers & Planners, Inc., located at 225 E. Robinson Street, Suite 300, Orlando FL  32801.  VHB provides professional transportation planning services to the City for traffic impact study reviews for proposed projects in the City.  Each development application that requires a traffic review is required to pay $400 or 110% of the cost from consultant to review traffic study. As a matter of complying with the enabling resolution, the City ordinarily collects a $3,000 deposit to cover the review costs as per the scope of work.  The applicant is responsible for the actual cost of the traffic review and additional funds may be requested or if necessary, issue a refund. Resolution 14-317 approved Contract No. 0514-1640-GM on November 5, 2014 for three years with an option for two additional terms of one year each with no provision for a rate increase for the duration of the five year contract. Resolution 17-255 approved on August 16, 2017 renewed the contract for an additional two years with an expiration of November 4, 2019.  VHB has requested an adjustment in rates to allow for inflation and to maintain a competitive compensation rate which will help maintain the quality of the workforce. VHB's currently charged rates have not been increased since 2014.  The initial VHB rates are lower than the other consultants. VHB's request allows VHB's rates to be competitive to the rates charged to the City by other consultants for Project Manager, to wit:

• VHB - Proposed Rate                                                $136.41

• Lassiter Transportation Group Inc.- Current Rate        $140.00

• TEDS, Inc. - Current Rate                                         $164.61

• Ghyabi & Associates - Current Rate                          $165.66

• Planning Solutions Corp. - Current Rate                     $200.00

Recommendation:  Planning Director recommends adoption of the Resolution.

Resolution approving Work Authorization No. 18 under Contract No. 1307-1022 with Carollo Engineers, 1089 W. Morse Boulevard, Suite A, Winter Park, FL 32789 in the amount of $180,680.  There are currently four belt filter presses that need to be replaced at Westside Regional Wastewater Treatment Plant working continuously to dewater biosolids, which is an essential step in the permitted treatment process.  These four belt filter presses were placed into operation in 1989 and, after continuous use, have reached the end of their useful life.  At peak flows, all four belt filter presses are in operation and should they fail, the treatment plant would release high levels of nutrients in violation of the permit.  Replacement will allow continued compliance with state and federal permits.  Work Authorization No. 18 will provide the basis of design for replacing the existing belt filter presses with new belt filter press technology, replacing the cake conveyor, and modifying ancillary equipment such as the polymer feed and pumps.  Additionally, the work authorization will include the final layout for all new equipment, the FDEP permit for the proposed improvements, and the Bid Documents for installation.  Funds available in the Renewal & Replacement 5% Fund. 

Recommendation:  Business Enterprise Management Director recommends adoption of the Resolution.

Resolution approving Change Order No. 1 to Work Authorization No. 6, for the Beville Road Trail Design Continuing Services Contract 0111-0740-RAM with RAM Professional Group, Inc., 8298 Bayberry Road, Suite 1, Jacksonville, FL 32256, for a total additional cost of $98,546.79.  This request is necessary in order to extend the western limits of the Beville Road Trail Project design 1,100 LF from Williamson Boulevard to Andros Isles Boulevard, and to add signalized pedestrian features at Williamson Boulevard and Pelican Bay Drive.  This extension better serves the Pelican Bay community by connecting them to the existing and future development between I-95 and Williamson Boulevard.  Funds available in the General Fund.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution authorizing payment from the General Fund in the amount of:

$200 to Atlantic High School Boys Basketball for 100 Shoes for 100 Soles, $500 to Daytona Beach Chapter of Links, Inc., for Dickerson Center Senior Oasis to attend the Scholarship Dinner and $500 to Cultural Services for Light Up Midtown Senior Prom from the Bike Week Sponsorship Funds of Commissioner Paula Reed.

Recommendation:  Chief Financial Officer recommends adoption of the Resolution.

Resolution - Quasi-Judicial Hearing - approving a Public Use Permit to allow an Electronic Message Center (EMC) sign located at Municipal Stadium, replacing the existing monument sign, located 3917 LPGA Boulevard.  This administrative request would permit an Electronic Message Center sign on the subject property to be used to supplement the City's street banner program.

David Waller, Deputy Public Works Director, to report.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Action:  Motion to adopt the Resolution.

Ordinance on first reading - approving a request to rezone 4.5± acres of land located at the northeast corner of LPGA Boulevard and Concierge Boulevard from Planned Development-General (Sun Trust LPGA PD) to Planned Development-General (Afshari LPGA PD) to allow for restaurant and office uses.  Applicant: G. Larry Sims, Doran Sims Wolfe & Ciocchetti, on behalf of Afshari LPGA, LLC.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to pass the Ordinance on first reading.

    Note:  If passed, Public Hearing, October 18, 2017. 

Ordinance on first reading - approving a request to rezone .03± acres of land located at 514 Main Street from Beachside Redevelopment-Specialty Retail (RDB-2) to Planned Development-Redevelopment (PD-RD), to allow for a tattoo establishment.  Applicant: Rachel Pringle, Esq., Cobb Cole, on behalf of Robert Ellis, Victory Tattoo.     

Reed Berger, Redevelopment Director, to report.        

Recommendation:  Beachside Redevelopment Board recommends approval 6 to 1.    

Action:  Motion to pass the Ordinance on first reading.      

     Note:  If passed, Public Hearing, October 18, 2017.     

Resolution awarding the lowest responsive and responsible bid contract to Certified Signage, Inc. d/b/a Central Sign, 517 Mason Ave, Unit 100, Daytona Beach, FL 32117 in the amount of $111,980, for the replacement of the Municipal Stadium  LED Electronic Message Center.  Funds available in the General Government Impact Fees Fund and the Capital Projects Fund.

David Waller, Deputy Public Works Director, to report.

Recommendation:  Deputy Public Works Director recommends adoption

of the Resolution. 

Action:  Motion to adopt the Resolution. 

Resolution approving Work Authorization No. 7 under the existing Professional Services Contract No. 2005-50 with Hall & Ogle Architects, Inc., 208 Magnolia Ave., Daytona Beach, FL 32114, in the amount of $181,743, for design services required to design and permit the construction plans, and provide technical review assistance for construction of the First Step Homeless Assistance Shelter. 

The need for the Shelter project has been supported and substantiated by the assessment of available services, by volunteer advisory committee and community input including local representatives from homeless services providers, City staff, and experts in the field of homeless studies.  Funds available in the General Fund.  (Continued from the September 6, 2017 Regular City Commission Meeting)

David Waller, Deputy Public Works Director, to report.

Recommendation:  Deputy Public Works Director recommends item be continued until the November 1, 2017 Regular City Commission Meeting.