Approval of the Minutes of the July 18, 2018 Business Meeting of the City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

Presentation to the Volusia Volunteers in Medicine from the 39th Annual City of Daytona Beach Mayor's Charity Golf Tournament. 

Mayor Henry to present.

Residential Award:

Chesney Johnson, 372 Dahoon Holly Drive, City Commissioner Dannette Henry, Zone 5, to present.

Commercial Award:

Tarragona Shops, 1173 West International Speedway Boulevard, Mayor Derrick L. Henry to present.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda.  Items or discussions not listed on the Agenda will not be heard during this comment section.

Resolution approving the 2018-2019 Cooperative Agreement with Team Volusia Economic Development Corporation (TVEDC) in the amount of $32,769.  The amount is calculated using the City’s population per U.S. Census data times the .50 per capita rate charged to each respective TVEDC member and is an increase of $500 from fiscal year 2017-2018. Per the agreement, TVEDC will provide economic development services related to recruiting new businesses, retaining existing businesses and facilitating business expansions in Daytona Beach.  TVEDC will account for the use of these funds as measured by reports on its activities, including any programs, goals and accomplishments.  Funds available in the General Fund.

Recommendation:  City Manager recommends adoption of the Resolution.

Resolution amending Resolution No. 17-379 (as previously amended), which adopted the FY 2017/18 budget, in order to increase revenues by $ 280,802, operating expenditures by $ 270,542, and transfers by $ 10,260. This budget amendment transfers available funds from the Water & Sewer Improvements Fund to the State Revolving Loan (Stormwater) Fund in order to provide necessary funds for the Grounds Maintenance Property Redevelopment project and increases the budget for reimbursed insurance claims.

Recommendation:  Budget Officer recommends adoption of the Resolution.

Resolution authorizing payment in the amount of $28,000 to Shykeitha Sheffield and her attorney, Jeffrey Humphries, Esq., for release of all claims and full settlement arising from injuries allegedly sustained from a September 19, 2015, automobile accident involving a police vehicle. Funds available in the Consolidated Insurance Fund.    

Recommendation: City Attorney recommends adoption of the Resolution.

Resolution approving the amended Governmental Money Purchase Plan and Trust Adoption Agreement between the City and the International City/County Management Corporation-Retirement Corporation (ICMA-RC) increasing the City's contributions to the 401A plan for General, Administrative, Professional and Technical employees in Plan #109439 from 7.92% to 8.26% commensurate with FY2018-2019.  The quantity of employees has decreased through attrition resulting in an overall decrease in projected annual employer cost by $359 from $88,177 to $87,818.  Funds available in various funds.

Recommendation:  Human Resources Director recommends adoption of the Resolution.            

Resolution ratifying the emergency demolition, by Samsula Demolition, of 126 Orange Ave. (a/k/a 124 Orange Ave) in the amount not to exceed $126,000, deemed to be imminent danger, as the result of fire damage.  Funds available in the General Fund. 

Recommendation:  Deputy City Manager / Administrative Services recommends adoption of the Resolution.

Resolution authorizing the acceptance of Continuing General Municipal Professional Engineering Services Contracts with Lassiter Transportation Group, Inc. (LTG), 1450 West Granada Blvd, Suite 2, Ormond Beach, FL, Parker Mynchenberg and Associates (PMA), 1729 Ridgewood Avenue, Holly Hill, Florida 32117, and The RAM Professional Group, 8298 Bayberry Road, Suite 100, Jacksonville, FL.

The City advertised a Request for Proposals (RFP) on February 1, 2018 for Continuing General Municipal Professional Engineering Services Contracts. Nine (9) Engineering Consultants submitted by February 23, 2018 in response to the request for proposals (RFP). The Selection Committee recommended contract negotiations with Lassiter Transportation Group, Inc., Parker Mynchenberg and Associates (PMA), and The RAM Professional Group. This is a two-year contract with three renewal options of one-year each.  No funding is necessary.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution awarding a one-year contract with three (3) one-year renewal options to the lowest responsive and responsible bidder,  Blue Ribbon Pools, 400 Venture Drive, Suite A, South Daytona, Florida  32119  in an amount not to exceed $26,120.  The Facilities Property Maintenance Division is responsible for the maintenance of the Breakers Splash Pad and Oceanfront Clock Tower. This annual contract will provide daily pool equipment maintenance services, and chemicals to the Breakers Splash Pad and Clock Tower fountain pool. Funds available in the Pier Fund.

Recommendation: Deputy Public Works Director recommends adoption of

the Resolution.

Resolution approving Work Authorization No. 16 in the amount of $26,022 under Contract No. 0115-2650 with P&S Paving, Inc., 3701 Olson Drive, Daytona Beach, FL 32124 to Mill and Resurface Shady Place between Beach Street and the gate for Bethune Point Waste Water Treatment Plant.  Funds available in the Transportation 5 Cent Gas Tax Fund. 

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution approving:

• a Construction Manager at Risk Contract (City Contract No. 0317-2370) with PC Construction Company, 193 Tilley Drive, South Burlington, VT 05403, for construction of Westside Regional Water Reclamation Facility (WRF) Improvements in an amount not to exceed $39,918,677; and

• Work Authorization No. 21 under a continuing professional services contract (City Contract No. 1307-1022) with Carollo Engineers, for provision of construction engineering and inspection services needed in association with PC Construction Company’s construction work in an amount not to exceed $1,716,507.97.

The purpose of this request is to construct the Westside Regional WRF Improvements. These improvements include the following three projects:

• RAS/WAS Pump Station Modifications and Bardenpho™ Stage 5 Aeration Improvements

• Bardenpho™ Stage 3 Improvements
• Tertiary Deep-Bed Sand Filters

Construction is anticipated to be completed by September 2020. Funds available in the State Revolving Loan - W&S Construction Fund.

Recommendation: Interim Utilities Director recommends adoption of the Resolution.

Resolution approving Professional Engineering Consultant Contract No. 0418-0680 with Carollo Engineers, Inc., 200 East Robinson Street, Suite 1400, Orlando, FL 32801 for development of a Wastewater Master Plan in an amount not to exceed $549,590.56.  The purpose of this item is to provide professional engineering services for the development of an updated 20-year Wastewater Master Plan to evaluate the existing collection system and develop a capital improvement program to address future wastewater flows.  Funds available in the Renewal and Replacement 8% Fund.

Recommendation:  Interim Utilities Director recommends adoption of the Resolution. 

Resolution authorizing payment in the amount of:

$150 to Devine Deliverance Ministries, for the 2018 Love Our Community/Family & Friends event to be held on August 24-26, 2018 from the Bike Week Sponsorship Funds of Mayor Derrick Henry.

$165 to Alpha Phi Alpha Fraternity, Inc., for the Black Diamond Soiree Scholarship Fundraiser from the Bike Week Sponsorship Funds of Commissioner Dannette Henry.

Recommendation:  Chief Financial Officer recommends adoption of the Resolution.

Ordinance on second reading - Quasi-Judicial Hearing - amending the Best Buy Planned District Agreement to allow for additional wall signage on the retail facility located at 1900 W. International Speedway Boulevard, and authorizing the Mayor to execute the Third Amendment to the Best Buy Planned District Agreement.  Applicant: Monica Pomroy, Interplan LLC, on behalf of Daytona BTBY Holdings LLC, Daytona BB LLC, and Clocktower Wolf LLC.

Dennis Mrozek, Planning Director, to report.

Recommendation:  Planning Board recommends approval 6-to-0.

Action:  Motion to adopt Ordinance. 

Ordinance on second reading - PUBLIC HEARING - amending Chapter 86, “Streets, Sidewalks and Other Public Places,” of the City Code of Ordinances by adding a new section providing for trespass warnings under certain circumstances for public property and other property generally open to the public.

Robert Jagger, City Attorney, to report.

Recommendation: City Attorney recommends approval.

Action:  Motion to adopt Ordinance.