Approval of the minutes of January 31, 2018 Strategic Planning Kickoff Meeting and the March 21, 2018  Regular City Commission Meeting Minutes held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda.  Items or discussions not listed on the Agenda will not be heard during this comment section.

Resolution amending Resolution No. 17-379 (as previously amended), which adopted the FY 2017/18 budget, in order to increase revenues by $ 806,194, operating expenditures by $ 523,728, and capital expenditures and transfers by $ 282,466. This budget amendment trues up trust and impact fee funds, provides for split funding of the Permits and Licensing Project Manager, provides additional project funding for Schnebly Park, reduces Appropriation of Fund Balance where appropriate, and adjusts revenues in internal service funds in order to balance revenues and expenditures.

Recommendation:  Budget Officer recommends adoption of the Resolution. 

Resolution accepting a Racing and Recreational Facilities District Grant (Resolution No. 17-402) in an amount up to $355,000, to install a new synthetic turf system at the Jackie Robinson Ballpark. Minor League Baseball (MiLB) requires teams, pursuant to MiLB Rule 58 to provide a field surface without defects and or trip hazards that could affect the normal play of the game or jeopardize the player safety. The turf replacement will bring the existing field up to MiLB standards and address safety concerns. The artificial turf field is superior to sod in that it allows continuous play and it enables the field to withstand the wear and tear of numerous community events. The estimated probable construction cost for the turf  replacement is $896,044.  The City will be providing the difference of $541,044, as its matching share for the installation of the replacement turf system.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution. 

Resolution accepting a  Racing and Recreational Facilities District Grant (17-400) in the amount up to $49,999 to construct the Peabody Stage flooring replacement. Upgrading to a highly sought after proprietary resilient flooring technology and replacing the existing stage flooring will make the Peabody Auditorium stage more attractive to and aide recruitment of premier national and international dance acts. The estimated probable construction cost for the flooring replacement is $75,630. The City will be providing the difference of $25,631 as its matching share for design and construction of the replacement flooring.

Recommendation:  Deputy Public Works Director recommends adoption

of the Resolution. 

Pulled from Agenda 04-04-18

Resolution approving Amendment No. 1 to the Continuing Services Contract No. 0517-1240-UES with Universal Engineers Sciences, Inc. and approving Amendment No. 1 to the Continuing Services Contract No. 0517-1240-ARD with Ardaman & Associates, Inc. in accordance with Chapter 30 of the City Code, and the Consultants’ Competitive Negotiations Act, Section 287.055 of the Florida Statutes, for as-needed Professional Surveying Services.  Resolution No. 17-256 approved both contracts and these amendments are required to replace Exhibit B in each contract with “Exhibit B – Missing Items” in Contract No. 0517-1240-UES, and “Exhibit B.1” in Contract No. 0517-1240-ARD.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution  approving a contract with The NIDY Sports Construction Co., 1075 Florida Central Parkway #2200, Longwood,  FL 32750, in the amount of $41,600, for the double pickleball court and eight foot fence construction at the Schnebly Recreation Center.  This quote is a piggyback with cooperative contract, National Cooperative Purchasing Alliance, contract number 08-07. The contract expires May 31, 2018.  Funds available in the Capital Projects Fund and the Facility Property Maintenance Fund. 

Recommendations:  Cultural/Leisure Services Director recommends adoption of Resolution.

Resolution approving a lease agreement with Rossmeyer Daytona Motorcycles Inc., D/B/A Bruce Rossmeyer's Daytona Harley-Davidson, 1637 North US Highway 1, Ormond Beach, FL 32174, for the lease of fifteen (15) new 2019 FLHP motorcycles, with a unique police package from Bruce Rossmeyer's Daytona Harley-Davidson, from 10/01/18 through 09/30/24; at a rate of $8,250 monthly ($99,000 annually). The lease includes an upgrade every two years for a new motorcycle including a two year warranty. It is requested that the City Commission waive the competitive selection requirements as provided in Section 30-58 of the Purchasing Code. Bruce Rossmeyer's Daytona Harley-Davidson provided a lower rate than BMW, the only other company in the area that has a Police Motorcycle Package. The package includes an option to ensure that the motorcycles have a full warranty for the entirety of the lease and includes installing and transferring of police emergency equipment.    Funds available in the General Fund.

Recommendation:  Chief of Police recommends adoption of the Resolution. 

Resolution authorizing the rental of ten (10) unmarked vehicles for the SIU undercover unit from Enterprise Leasing Company of Orlando, LLC (Enterprise) 5442 Hoffner Avenue, Orlando, FL  32812. Volusia County Sheriff's Office has a Preferred Rate Agreement for July 17, 2014 to September 30, 2017, plus one (1) extension bringing the expiration date through September 29, 2018.  The Daytona Beach Police Department wishes to "piggy back" off the Volusia County Preferred Rate Agreement, commencing April 1, 2018 and terminating on or before the expiration date according to the needs of the Department. The total cost for the contract is not to exceed $76,000.00 annually at a rate of $609 monthly per vehicle, which includes coverage of all maintenance.  Upon Commission approval of the proposed FY 2017/2018 budget, funds will be available in both the Federal Shared Property Forfeiture Fund and the Police Dept. General Fund.

Recommendation:  Chief of Police recommends adoption of the Resolution. 

Resolution approving Work Authorization No. 5, in an amount not to exceed $184,775.98, under Contract No. 0113-1010 with Instituform Technologies, Inc., 17988 Edison Avenue, Chesterfield, MO 63005 to perform cured-in-place pipe rehabilitation of stormwater mains on Wisteria Road (from just east of Cresent Ridge Road west to the Halifax River) and on N. Grandview Avenue (from Golf Boulevard to Bel Aire Drive). Cured-in-place pipe lining is a cost effective method of restoring the integrity of older pipes in lieu of replacement with requires extensive disruption to existing roadways and properties.  Funds available in the Stormwater Renewal & Replacement 8% fund.

Recommendation:  Business Enterprise Management Director recommends adoption of the Resolution.

Resolution approving Work Authorization No. 8 under Continuing Services Contract 2006-021 with Dredging & Marine Consultant, LLC, (DMC) 4643 S. Clyde Morris Blvd., Unit 302, Port Orange, FL 32129, in an amount not to exceed $28,262 for the design, permitting, and construction inspection associated with the Manatee Island Floating Dock repair, where the boardwalk and associated gangway were completely destroyed by Hurricane Irma. Since this damage occurred during Hurricane Irma the project is potentially eligible for 75% ($21,196.50) cost share from Federal Emergency Management Agency (FEMA) and an additional 12.5% (3,532.75) cost share from the State of Florida. Funding in the amount of $24,729.25 is available in the FEMA – Hurricane Irma Fund account and $3,532.75 in the General Fund.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution. 

Resolution approving a contract with the lowest responsive bidder, Southern Sunshine Group, Inc., 1100 Radford Drive, Deltona, FL 32738 in the amount of $122,399.90 for remainder of Fiscal Year 2017/2018, based on the submitted Fee Schedule for a three (3) year term of $532,977or $177,659 annually; and authorizing the City Manager to exercise the options to renew the contract for up to two (2) terms of one (1) year each in the amount of 177,659 annually.   Southern Sunshine Group, Inc. will provide landscape maintenance to the downtown area of Daytona Beach, more specifically identified as City Island, Riverfront Park South, Riverfront Park North, Beach Street, Magnolia Avenue, I.S.B. Park, and Manatee Island. Scope of work shall include, but is not limited to, mowing, edging, pruning, weeding, trash/litter removal, irrigation service, fertilization and pest control, mulching as needed, and tree trimming.  Service specifics referenced in Exhibit A: Scope of Services of contract.  Funds available in the General Fund.

Recommendation:  Public Works Director recommends adoption of the Resolution. 

Resolution authorizing a purchase from Hach Instruments, 5600 Lindberg Drive, Loveland, CO 80538 in the amount of $64,306.24.  The purpose of this request is to ensure proper laboratory testing of wastewater, potable water and reuse for compliance.  The current nutrient analyzer instrument, which is twelve years old and beginning to fail, is at the end of its useful life.  This replacement instrument will be used in the performance of tests associated with the all aspects of operations for all three (3) plants.  It will perform mandatory analysis of nutrients in order to fully comply with the City’s operating permits and laboratory certification.  This instrument also provides vital non-regulatory information to the staff for optimizing plant conditions and maintaining operational compliance.  The nutrient analyzer was competitively bid.  Invitation to bid, ITB 0218-0250, was issued on Jan 3, 2018.  Hach Instruments was the only bid received.  Funds available in the Water & Wastewater 5% R&R Fund.           

Recommendation: Business Enterprise Management Director recommends adoption of the Resolution.

Resolution authorizing payment in the amount of:

$400 to Community Healing Project, Inc., for the Malcolm X Community Day Festival on May 19, 2018 from the Bike Week Sponsorship Funds of Mayor Derrick Henry.

Recommendation:  Chief Financial Officer recommends adoption of the Resolution. 

Ordinance on second reading - PUBLIC HEARING - adopting a Large Scale Comprehensive Plan Amendment (LSCPA) removing the requirement of Volusia Growth Management Commission (VGMC) review of all Planned Development applications on properties with a Mixed Uses future land use designation located east of Interstate 95 (I-95).  Applicant: Development and Administrative Services Department, Planning Division.  **Continued from the February 21, 2018 City Commission Meeting**

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommended approval 6-to-0 on September 28, 2017 and 4-to-0 on November 16, 2017.

Action:  Motion to adopt the Ordinance.

Ordinance on second reading - PUBLIC HEARING - adopting a Small Scale Comprehensive Plan Amendment (SSCPA) changing the Future Land Use Map designation for 0.14± acre (two parcels) of land located at 708 Butler Boulevard and 315 N. Coates Street from Office Residential to Commercial Mixed Use and amending the Future Land Use Element, Neighborhood "B", of the Comprehensive Plan to allow the development of a parking lot for a proposed restaurant.   Applicant:  Steven R. Buswell, P.E., R.L.A., Parker Mynchenberg & Associates, Inc., on behalf of Brent Triebel, Triebel Family Foods, Inc.  **Continued from the March 21, 2018 City Commission Meeting**.  

Richard Walton, Planning Director, to report.  

Recommendation: Planning Board recommends approval 6-to-0.

Action:  Motion to adopt the Ordinance.

Ordinance on second reading - Quasi-Judicial Hearing - approving a request to rezone 0.33± acre of land located at 315 N. Atlantic Avenue from Beachside Redevelopment-Atlantic Retail (RDB-5) and Residential Professional (RP) to Planned Development-Redevelopment (PD-RD) to allow the construction of a Jimmy John’s restaurant with a drive-through service, and authorizing the Mayor to execute the 315 N. Atlantic-Jimmy Johns Planned District Agreement.  Applicant: Steven R. Buswell, Parker Mychenberg & Associates, Inc. on behalf of Brent Triebel, Triebel Family Foods, Inc.  **Continued from the March 21, 2018 City Commission Meeting**.

Reed Berger, Redevelopment Director, to report.

Recommendation:  Beachside Redevelopment Board recommends approval 6-to-0 with the recommendation that there be no further conditions regarding the construction of Butler Boulevard and the Planning Board recommends approval 6-to-0 without the requirement for the applicant to reconstruct Butler Boulevard.

Action: Motion to adopt the Ordinance.

Ordinance on second reading - Quasi Judicial Hearing - approving a request to rezone 0.195± acre of land located at 311 and 319 San Juan Avenue from Business/Professional (BP) to Residential/Professional (RP) to facilitate residential development that is consistent with the surrounding neighborhood.  Applicant: Development and Administrative Services Department, Redevelopment Division.

Reed Berger, Redevelopment Director, to report.

Recommendation:  Downtown Redevelopment Board

                            recommends approval 7-to-0.

                            Planning Board recommends approval   5-to-0.

Action:  Motion to adopt the Ordinance.    

Resolution - Public Hearing - approving a Public Use Permit for 64+ acres of land located at and adjacent to 3917 LPGA Boulevard; to allow construction of a 10,000+ square foot field house facility with associate improvements; to allow for future site development on the properties; approving a master sign plan for the properties; and to approve an amendment to Resolution No. 18-73, which approved the lease-management agreement, to allow the lease-management agreement to commence as of the date of adoption of the Resolution (February 21, 2018).

Helen Riger, Cultural and Leisure Services Director, to report.

Recommendation:  Cultural and Leisure Services Director recommends adoption of the Resolution.

Action:  Motion to adopt the Resolution.

Resolution - Quasi-Judicial Hearing - approving the Final Plat for Latitude At Daytona Beach Phase 1C on 105.129 +/- acres of land for development of a residential subdivision.  The project is located on the north side of LPGA Boulevard and just west of Tymber Creek Road South.   

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution - Quasi-Judicial Hearing - authorizing The City of Daytona Beach ("City") to enter into The Birchwood Transportation Improvements Cost Allocation Agreement with Grande Champion Partners, LLC ("Owner") and approving the proportionate fair-share contribution.  The agreement provides for a proportionate fair-share contribution by Grande Champion Partners, LLC to the City in the amount of $34,975.27 for the purpose of installing improvements in the impact area which will address traffic concurrency and roadway impacts. The Owner shall make City road impact fee payments as required by City Ordinance, at the time of the each Building Permit development order issuance. The Owner shall make a County transportation impact fee payment to the County, as required by County Ordinance, in the amount of $143,476.08 and shall be paid at the time of Building Permit development order issuance for Birchwood.

James Morris, Deputy City Manager, to report.

Recommendation:  Deputy City Manager recommends adoption of the Resolution.

Action:  Motion to adopt the Resolution.

Resolution - Quasi-Judicial Hearing - authorizing The City of Daytona Beach ("City") to enter into The Tomoka Pointe Apartments Transportation Improvements Cost Allocation Agreement with the County of Volusia ("County"), and Tomoka Pointe Housing, LP ("Owner") to address traffic concurrency and roadway impacts, and approving the proportionate fair-share contribution by Tomoka Pointe Housing, LP.  The agreement provides for a fair-share contribution by Tomoka Pointe Housing, LP to the County in the amount of  $546,471.61 and shall be paid at least sixty (60) days prior to the City's issuance of a Certificate of Occupancy for the Tomoka Pointe Apartments for the purpose of improving Williamson Boulevard ("Williamson Improvement").  The Owner is entitled to County road impact fee credits as prescribed by the Volusia County Code of Ordinances. The Owner shall make City road impact fee payments as required by City Ordinance, at the time of the each Building Permit development order issuance.

James Morris, Deputy City Manager, to report.

Recommendation:  Deputy City Manager recommends adoption of the Resolution.

Action:  Motion to adopt Resolution.

Ordinance on first reading - amending Article 5.3.C.17.h (Accessory Uses and Structures) of the Land Development Code to include language to allow dogs in designated outdoor dining areas as an accessory to eating or drinking establishments that was omitted during the adoption of the new Land Development Code. Applicant: Development and Administrative Services Department, Redevelopment Division.   

Reed Berger, Redevelopment Director, to report.   

Recommendation:  Planning Board recommends approval 5-to-0.   

Action:  Motion to pass Ordinance on first reading.     

    Note:  If passed, Public Hearing, April 18, 2018.

Ordinance on first reading - amending the Land Development Code (LDC) as follows: Article 2.11.C. (Board of Building Codes) to adjust the membership of the Board of Building Codes. Article 3.2. (Summary Table - Table 3.2) to include notification to adjacent jurisdictions to allow the opportunity for review of non-residential development within the Low Intensity Urban (LIU) Future Land Use. Article 3.4.K.5.d (Subdivision Plat), and Appendix A (Additional Application Requirements for Final Plats) to allow the City Commission to waive the LDC's requirement that subdividers provide performance and maintenance guarantees for infrastructure improvements, where the subdivider is another government agency. Applicant: Development and Administrative Services Department, Planning Division.   

Richard Walton, Planning Director, to report.   

Recommendation:  Planning Board recommends approval 6-to-0.   

Action:  Motion to pass Ordinance on first reading.     

    Note:  If passed, Public Hearing, April 18, 2018.

Ordinance on first reading - approving a voluntary annexation of 0.13± acre of land located north of Integra Breeze Lane and west of Integra Shores Drive, contiguous to the municipal boundary, and pursuant to Chapter 171, Florida Statutes. The applicant is seeking consistency with all of the contiguous applicant owned property and to incorporate this parcel into the development of a multi-building office complex on adjacent property.  Applicant: Colleen Miles, Land Development Resource Group, on behalf of Christopher B. Butera, Clyde Park, LLC.   

Richard Walton, Planning Director, to report.   

Recommendation:  Planning Director recommends approval.   

Action:  Motion to pass Ordinance on first reading.     

    Note:  If passed, Public Hearing, April 18, 2018.

Ordinance on first reading - adopting a Small Scale Comprehensive Plan Amendment (SSCPA) changing the Future Land Use Map designation for 0.13± acre of land located north of Integra Breeze Lane and west of Integra Shores Drive  from “County” Urban Low Intensity to “City” Office Transition to incorporate this parcel into the development of a multi-building office complex on adjacent property. Applicant: Colleen Miles, Land Development Resource Group LLC, on behalf of Christopher B. Butera, Clyde Park, LLC.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 5-to-0.

Action:  Motion to pass Ordinance on first reading.

     Note:  If passed, Public Hearing, April 18, 2018.

Ordinance on first reading - approving a request to rezone 0.13± acre of land located north of Integra Breeze Lane and west of Integra Shores Drive from "County" Urban Single-Family Residential (R-2) to "City" Planned Development-General (PD-G) to allow for a multi-building office complex on adjoining property, authorizing the Mayor to execute the First Amendment to Clyde Park Office Suites Planned District Agreement to adjust the total acreage to 2.2± acres, modify the plan exhibit, and approve the Preliminary Plat for Clyde Park Office Suites.  Applicant: Colleen Miles, Land Development Resource Group LLC, on behalf of Christopher B. Butera, Clyde Park, LLC.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 5-to-0.

Action:  Motion to pass Ordinance on first reading.

    Note:  If passed, Public Hearing, April 18, 2018.