Approval of the minutes of the December 6, 2017 and the December 20, 2017 Regular City Commission Meeting held at City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

No Presentation.

During this time Citizens have the opportunity to address the City Commission on any item on the Consent Agenda.  Items or discussions not listed on the Agenda will not be heard during this comment section.

Resolution amending Resolution No. 17-379, which adopted the FY 2017/18 budget, in order to increase revenues by $ 5,735,398, operating expenditures by $ 134,544, and increase capital expenditures and transfers by $ 5,600,854. This budget amendment trues up trust and impact fee funds, carries forward non-project expenditures from FY 2016/17, recognizes revenues and expenditures related to pension fund contributions, establishes a Brown and Brown incentive project for the water and sewer impact fee funds, establishes a land acquisition project in the Capital Projects fund, and increases revenues in internal service funds in order to balance revenues and expenditures.

Recommendation:  Budget Officer recommends adoption of the Resolution. 

Resolution approving Amendment No.1 to Contract No. W1091 with the Florida Department of Correction (DOC) and approving the renewal of said Contract as well.  Resolution 16-343 approved Contract No. W1091 for an inmate crew to supplement the Grounds Maintenance staff in maintaining City owned properties and rights-of-way, for a term commencing on January 23, 2017 and ending on January 22, 2018, with a one-year renewal option.  City Commission approval is being requested to exercise the final renewal term and approve the Amendment at the request of DOC.  The Amendment reflects the new term of the contract ending January 22, 2019; increases the number of inmates from five (5) to eight (8); provides for compliance with the Americans with Disabilities Act; and reflects new titles for DOC officers responsible for overseeing the Contract.  The Contract amount remains at $57,497 per year.  Funds of $43,122.75 are available in the General Fund and the remaining funds of $14,374.25 are contingent upon the adoption of the FY2018-19 proposed budget.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution approving contract 0116-3130 with Sunco Productions Inc., a Florida for Profit Corporation, P.O. Box 289 Daytona Beach Florida, 32115 for Technical Director/Stage Manager/Production Services for the Peabody Auditorium, Oceanfront Bandshell, Daisy Stocking Park, Municipal Stadium and any other City park or facility involving entertainment/public performances, including during special events.  This agreement will commence once it has been approved and will be in effect for five (5) years, with one option to renew.  It is requested that the City Manager be authorized to exercise the renewal on behalf of the City.

Recommendation:  Cultural & Leisure Services Director recommends adoption of the Resolution.

Resolution approving a Supplemental Local Agency Program (LAP) Agreement (439972-1-58-01) between the City and the Florida Department of Transportation (FDOT). The supplemental LAP agreement will provide up to $291,132 of reimbursement to the City for the North Street sidewalk construction project.  The Supplemental LAP Agreement provides sufficient funding to construct a 5 foot wide sidewalk along the south side of North Street between Clyde Morris Avenue and Nova Road as originally intended.  The lowest responsive bidder for the project came in at a lower cost than what was funded by the original LAP Agreement that was approved via Resolution 17-105. No additional funding is needed to execute the Supplemental LAP Agreement.

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution terminating the Lease Agreement between the City of Daytona Beach and Biker Threads, LLC, effective December 30, 2018 in accordance with the request for a reduction in the lease payment for the last year from $100,000 to $75,000.  The City of Daytona Beach entered into an agreement approved by Resolution No. 08-337 with Biker Threads LLC, to produce a motorcycle event in Riverfront Park.  The agreement allowed them to develop events, displays and other miscellaneous activities in Riverfront Park during Bike Week and Biketoberfest each year and included a one year notice to terminate.  The Agreement was extended by Resolution No. 11-208 for an additional three (3) year period commencing January 1, 2012.  Resolution No. 15-60 approved an Addendum to the Agreement extending the terms of the Agreement for a period commencing January 1, 2016 and ending December 31, 2021; and established an annual fee for use of property.  This is the official notice to terminate the agreement effective December 30, 2018 and provide a final year lease payment reduction from $100,000 to $75,000.

Recommendation:  The City Manager recommends adoption of the Resolution.

Resolution approving the first of a  two year renewal option for Contract No. 6235 for Continuing Professional Stormwater and Environmental Engineering Services under the same terms and conditions.  Periodically on-call Stormwater Engineering and Environmental Services are required by the City to facilitate the design, permitting, bidding and construction phase services for City projects, emergency events and Federal Mandates.  On-call services save significant time and money for the City in expediting capital improvement projects including emergency and mandated program needs.  Resolution No. 13-71 approved four (4) Continuing Professional Stormwater and Environmental Engineering Services Contracts with:

 - CH2MHill, 225 East Robinson Street, Suite 505, Orlando FL  32801-

   4321

 - McKim and Creed, 1901 Mason Avenue, Suite 102, Daytona Beach, FL 

   32117

 - E Sciences, Inc., 116 E. Indiana Avenue, Deland, FL  32724

 - CPH Engineers, Inc., 500 W. Fulton Street, Sanford, FL  32771

The initial term of each contract was five (5) years with two (2) additional two-year renewal options expiring on March 20, 2018.  The contracts specify that the City must give a sixty (60) day notice to exercise the renewal option to the consultant.  No funding is associated with this request. 

Recommendation:  Business Enterprise Management Director recommends adoption of the resolution.

Resolution approving an Installation Agreement, Underground Road/Pavement Crossing Agreement and transformer pad location and specification document; and granting an easement to Florida Power & Light (FPL) to install and maintain the necessary electrical gear to provide the required electrical service to the new reuse pump station located on Valor Boulevard.  There is no funding associated with this request.

Recommendation:  Business Enterprise Management Director recommends adoption of the Resolution.

Resolution approving Work Authorization No. 5 under Continuing Services Contract 2006-021 with Dredging & Marine Consultant, LLC, (DMC) 4643 S. Clyde Morris Bouelvard, Unit 302, Port Orange, FL 32129, in an amount not to exceed $27,020  for the design, permitting, and construction inspection associated with the Bethune Point Park Fishing Pier repair, which was heavily damaged during Hurricane Irma.  Since this damage occurred during Hurricane Irma the project is potentially eligible for 75% ($20,265.00) cost share from Federal Emergency Management Agency (FEMA) and an additional 12.5% ($3,377.50) cost share from the State of Florida.  Funding available in the FEMA – Hurricane Irma Fund ($23,642.50) and the General Fund ($3,377.50)

Recommendation:  Deputy Public Works Director recommends adoption of the Resolution.

Resolution approving Work Authorization No. 6 under Continuing Services Contract 2006-021 with Dredging & Marine Consultant, LLC, (DMC) 4643 S. Clyde Morris Boulevard, Unit 302, Port Orange, FL 32129, in an amount not to exceed $29,010 providing for the design, permitting, and construction inspection associated with the Bethune Point Boat Launch repair, which was heavily damaged during Hurricane Irma.  Since this damaged occurred during Hurricane Irma the project is potentially eligible for 75% ($21,757.50) cost share from Federal Emergency Management Agency (FEMA) and an additional 12.5% (3,626.25) cost share from the State of Florida.  Fund available in the FEMA – Hurricane Irma Fund ($25,383.75) and the General Fund ($3,626.25).

Resolution approving Change Order No. 3 to Work Authorization No. 28 under Contract No. 2005-07 with McKim & Creed, Inc., 139 Executive Circle, Suite 201, Daytona Beach, FL 32114 in the amount of $19,195.38.  This request is needed to provide additional engineering services relating to the design of a horizontal directional drill of a 14-inch reuse main to be constructed with the Reuse Water System, Storage Tank and Pump Station Project located behind the Police Department on Valor Boulevard.  Funds available in the Water & Sewer Renewal and Replacement 8% Fund.

Recommendation:  Business Enterprise Management Director recommends adoption of the Resolution.

Resolution awarding Bid No. 0318-3140 to 4 C’s Trucking and Excavation, Inc. 331 Sawgrass Rd., Bunnell, FL 32770 in the amount of $626,512.28 for the replacement of Lift Station 4.  Lift Station 4 is more than 60 years old and the aging infrastructure, capacity constraints and configuration of the existing lift station system does not allow the City to adequately accommodate the current flow level and projected flow demands for the new development. The replacement lift station will be located at the corner of Cedar Street and Division Street.  Funds available in Water & Sewer Renewal and Replacement 8% Fund.

Recommendation:  Business Enterprise Management Director recommends adoption of the Resolution.

Resolution approving the Sole Source Purchase in the amount of $65,629 from FleetBoss Global Positioning Solutions Inc., 241 O'Brien Road, Fern Park, FL 32730 for equipment, activation services, and monitoring an additional 153 City vehicles operated by Cultural Services, Utilities, Fire, Public Works, Police, Neighborhood Services, Permits and Licensing, and Redevelopment with Automatic Vehicle Location (AVL).  AVL systems are comprised of on-board vehicle tracking devices, cellular data connections, and a hosted software application.  The software application provides supervisory personnel with a web based interface for viewing current and historical vehicle locations.  This purchase will complete equipping the entire City fleet with AVL.  The City administratively entered into a one year agreement with FleetBoss on February 8, 2013 which included ten optional one year renewal periods and the ability to terminate upon sixty days written notice.  This purchase is considered sole source since the FleetBoss system houses institutional and historical data for departments served by the program that include Utilities, Public Works, Police and Fire.  It is requested that the City Manager be authorized to exercise renewals for future years and expend funds for monitoring during these renewal periods, subject to budget approvals.  Funding available in the Information Technology Fund.

Recommendation:  Chief Financial Officer recommends adoption of the Resolution.

Resolution authorizing payment from the General Fund in the amount of:

$100 to Touched By Heavenly Angels, Inc for one VIP Ticket to Spa Dazzle Hair Salon & Day Spa's Winter Wonderland "Ice" Fashion & Hair Dinner show on January 6, 2018 from the Bike Week Sponsorship Funds of Commissioner Paula Reed.

Recommendation:  Chief Financial Officer recommends adoption of the Resolution.

Resolution authorizing payment in the amount of:

$150 to Beautification/Tree Advisory Board for Annual Awards Reception from the Bike Week Sponsorship Funds of Mayor Derrick Henry.

Ordinance on first reading - PUBLIC HEARING - amending the Land Development Code (LDC)  Article 5 (Use Standards), Section 5.2.A (Principal Use Table), to allow Other Indoor Recreation/Entertainment as a principal use in the General Industrial (M-3) zoning district. Applicant: Development and Administrative Services Department, Planning Division.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to pass the Ordinance on first reading.

     Note:  If passed, second Public Hearing, January 17, 2018.

Ordinance on first reading - PUBLIC HEARING - adopting a Large Scale Comprehensive Plan Amendment (LSCPA) removing the requirement of Volusia Growth Management Commission (VGMC) review of all Planned Development applications on properties with a Mixed Uses future land use designation located east of Interstate 95 (I-95).  Applicant: Development and Administrative Services Department, Planning Division.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommended approval 6-to-0 on September 28, 2017 and 4-to-0 on November 16, 2017.

Action:  Motion to pass Ordinance at first Public Hearing.

     Note:  If passed, Second Public Hearing, February 21, 2018.

Ordinance on first reading  - PUBLIC HEARING - adopting a Large Scale Comprehensive Plan Amendment (LSCPA) amending policies in Neighborhood A, B, and C to permit restaurants as a principal use on the east side of A1A along the oceanfront.  Applicant: Development and Administrative Services Department, Planning Division.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to pass the Ordinance on first reading.

     Note:  If passed, Public Hearing, February 21, 2018.

Ordinance on second reading - PUBLIC HEARING - amending the provisions of Chapter 86 of the City Code of Ordinances regulating construction activity in Public Right-of-Way (ROW), including deployment of wireless communications infrastructure  and repealing Article Vii of Chapter 86 in its entirety and replacing it with a new Article Vii, establishing a permitting and registration system for communications facilities in the ROW.  These regulations would be separate and apart from the existing Article III regulations, which would be updated accordingly.  The City has an obligation to manage City Right-of-Way in a manner that protects public health, safety, and welfare, including with respect to aesthetic concerns.

The City of Daytona Beach continuously monitors and reviews the City's Code of Ordinances and Land Development Code (LDC) in order to ensure that they appropriately regulate development and zoning within the City.  The proposed Ordinance would also terminate the temporary moratorium on the permitting of wireless communications facilities created by Ordinance No. 17-58, and extended by Ordinance No. 17-269 and 17-376 and more specifically will bring City Code into conformance with the Advanced Wireless Infrastructure Deployment Act (AWIDA) enacted by the Florida Legislature and taking effect on July 1, 2017 that permits the use of public Right Of Way (ROW) by wireless communications services and infrastructure providers.

David Waller, Deputy Public Works Director, to report.

Recommendation:  Deputy Public Works Director recommends adoption of the Ordinance.

Action:  Motion to adopt Ordinance.

Ordinance on second reading - Quasi-Judicial Hearing - approving a request to rezone .06± acres of land located at 246 S. Beach Street from Downtown Redevelopment - Beach Street Retail (RDD-1) to Planned Development-Redevelopment (PD-RD) to allow a tattoo establishment, and authorizing the Mayor to execute the 246 South Beach Planned District Agreement.  Applicant: Colleen Miles, Land Development Resource Group, LLC, on behalf of Robert W. Mansour. (Continued from the December 20, 2017 City Commission Meeting)

Reed Berger, Redevelopment Director, to report.

Recommendation:  Historic Preservation Board recommended approval

                               4-to-2.

                               Downtown Redevelopment Board motion to approve 

                               failed 2-to-3.

                               Planning Board recommended approval 4-to-2.

Action:  Motion to adopt Ordinance.

Ordinance on first reading - approving a voluntary annexation of .96± acre of land (4 parcels), located at the northwest corner of Vine and 8th Street, contiguous to the municipal boundary, and pursuant to Chapter 171, Florida Statutes.  The applicant is seeking consistency with all of the contiguous applicant owned property. Applicant:  James Therrien, owner of property.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Director recommends approval.

Action:  Motion to pass the Ordinance on first reading.

     Note:  If passed, Public Hearing, January 17, 2018.

Ordinance on first reading - adopting a Small Scale Comprehensive Plan Amendment changing the Future Land Use Map designation for .96± acre (4 parcels) of land located at the northwest corner of Vine and 8th Street  from “County” Urban Medium Intensity to “City” Level 2 Residential to achieve consistent future land use designations.   Applicant: John Zemball, PE, Zahn Engineering, Inc. on behalf of James Therrien.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to pass the Ordinance on first reading.

   Note:  If passed, Public Hearing, January 17, 2018.

Ordinance on first reading - approving a request to rezone 7.4± acres of land located at the northwest corner of Vine and 8th Street from "County" Urban Two-Family Residential (R-6) to "City" Multifamily Residential-20 (MFR-20).  Applicant:  John Zemball, P.E., Zahn Engineering, Inc. on behalf of James Therrien.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to the Ordinance on first reading.

     Note:  If passed, Public Hearing, January 17, 2018.

Ordinance on first reading - approving a request to rezone 3.7± acres of land located on the north side of West International Speedway Boulevard and east of Bill France Boulevard from Business Retail-2 (BR-2) to Planned Development-General (PD-G), to allow for the development of retail and restaurant uses, and authorizing the Mayor to execute the Retail and Restaurant District East at Volusia Mall Planned District Agreement.  Applicant: Robert A. Merrell III, Esq., Cobb Cole, on behalf of Volusia SAC, LLC.

Richard Walton, Planning Director, to report.

Recommendation:  Planning Board recommends approval 4-to-0.

Action:  Motion to pass the Ordinance on first reading.

     Note:  If passed, Public Hearing, January 17, 2018.

Resolution appointing three (3) members to the Beachside Redevelopment Board. The terms of William Chapin, Mike Denis and Jennifer Nazak expired on 12/31/17.  Mr. Denis and Ms. Nazak were appointed in August 2017 to fulfill terms vacated by previous members and both would like to be reappointed.  The board shall consist of seven (7) members and a Planning Board member who shall serve as an ex officio nonvoting member appointed by the City Commission. Members shall reside or have their principal place of business in either the Main Street Redevelopment Area  or the South Atlantic Redevelopment Area. A majority of the board members shall be residents of the City. In addition to  Mr. Denis and Ms. Nazak, we have qualifying applications from Cheryl Whelan, Frank Molnar, Dino Paspalakis, Amy Casey and Karen Robey.

Betty Goodman, Assistant City Manager, to report

Recommendation:  Commission action.

Action:  Motion to adopt the Resolution.

Resolution appointing four (4) members to the Downtown Redevelopment Board. The membership terms of Harold Goodemote, Scott Weidman and Mark Buddy Budiansky will expire on 12/31/17.  Mr. Goodemote and Budiansky have served two consecutive terms and have now termed out.  Mr. Weidman would like to be reappointed.  Mr. Michael Shewmaker has moved from the area and will no longer be eligible to serve.The board shall consist of seven (7) members appointed by the City Commission and one (1) Planning Board member who shall serve as an ex officio nonvoting member. Membership shall include six (6) members who reside or have their principal place of business in either the Downtown Redevelopment Area  or the Ballough Road Redevelopment Area  and one (1) member of the Downtown Development Authority, who shall serve ex-officio. A majority of the board members shall be residents of the City. The members shall be appointed to two-year staggered terms and may be reappointed to successive terms. No member, except ex-officio members, shall serve more than two consecutive terms. We have five qualifying applications for the four open positions: Scott Weidman (would like to be reappointed), Russell Holloway, Jake Niceley, Kevin Vagovic and Daniel Harshaw who are all city residents and Downtown/Ballough Road Area Businessmen would  like to be appointed.

Betty Goodman, Assistant City Manager, to report.

Recommendation:  Commission action.

Action:  Motion to adopt the Resolution.

Resolution appointing four (4) members to the Code Enforcement Board.  The membership terms of Weegie Kuendig, Neil Harrington and Thomas A.D. Jones have expired and all three individuals would like to be reappointed. The board shall consist of seven members appointed by the City Commission. Members of the board shall be  residents of the City. Appointments shall be made on the basis of experience or interest in zoning and development, regulation, building regulations and control, or other fields within the jurisdiction of the board. In addition to Ms. Kuendig, Mr. Harrington and Mr. Jones, we have additional applications:  Dalynn Purdy, Karen Robey and Valoree McLean.

Betty Goodman, Assistant City Manager, to report.

Recommendation:  Commission action.

Action:  Motion to adopt the Resolution.