Items 1 - 3

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.

Item 4

APPROVAL OF MINUTES.
Approval of Minutes
Approval of the minutes of the September 6, 2017 Regular Meeting of the
City Commission will be presented at the October 4, 2017 Regular City
Commission Meeting.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6A

PRESENTATION.

BEAUTIFICATION AWARDS - SEPTEMBER 2017 (pp. 18-20)
Residential Award :

Ms. Mildred Fields, 800 Magnolia Avenue, City Commissioner Paula R.
Reed, Zone 6, to present.

Commercial Award :

Mount Carmel Missionary Baptist Church, 703 George W. Engram
Boulevard, Mayor Derrick L. Henry to present.

Item 6B

2017 Annual Shriner's Convention Overview & 2018 Preview
**Addendum added 09-15-17**

Gary Bergenske, Chairman of Shriners International’s Board of Directors, to
present an overview of the 2017 annual convention held in Daytona Beach
(July 9-13) and a preview of 2018’s convention.

Item 7

CITIZENS.

PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION

During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.A. Public Works Department, Technical Services Division - Halifax Harbor
Coast Guard & Armory Demolition - Lowest Responsive Bidder Contract
(pp. 22-185)
Resolution awarding a facilities demolition contract with the lowest
responsive bidder Samsula Waste Inc., 363 South State Road 415, New
Smyrna Beach, Florida 32168, in the amount of
$135,000, to demolish the old
Armory and Coast Guard Annex, fnish grade area and seed all disturbed
areas. Funds available in the General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.B. Public Works/Technical Services Division - Revised FDOT Traffc Signal
Maintenance Agreement - Approval (pp. 186-200)
Resolution approving a revised Traffc Signal Maintenance Agreement with
the Florida Department of Transportation (FDOT). This agreement will
replace the current Traffc Signal Maintenance Agreement executed in 2002.
The implementation of this agreement is in the best interests of the City of
Daytona Beach by providing additional FDOT reimbursement for various
traffc signal components currently maintained for no compensation. The
revised reimbursement amount would be $228,000 versus $133,000 under
the current agreement. Additionally yearly increases will be based on the
Consumer Price Index (CPI).
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.C. Finance Department - Utility Billing Print and Mail Services - Contract
Approval (pp. 201-224)
Resolution awarding a Utility Billing Printing and Mailing Services Contract
to Northeast II, Inc. d/b/a TC Delivers, 8879 Boggy Creek Road, Orlando,
FL 32824. An RFP for utility bill printing and mailing services was issued
June 21, 2017. The City received seven (7) proposals; the selection
committee evaluated the proposals and recommended TC Delivers as the best
for the City. The price per utility bill is $0.08933. Based on an estimated
364,000 bills processed annually, the approximate one year cost is $32,517.
Services include printing of utility bills, inserting into envelopes, sorting by
delivery address to take advantage of the lowest postage cost, and delivering
to the United States Postal Service. The cost to insert additional fyers in
same utility bill envelope is $2.50 per 1,000. The contract is for a three (3)
year period with one (1) optional one-year renewal, which can be authorized
by the City Manager. Contract to begin October 2017. Funds available in the
Water and Sewer Fund.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.D. City Attorney - Amendment of Laws Related to Animal Cruelty
(pp. 225-231)
Resolution urging members of the Florida Legislature to consider amending
the penalty listed in F.S. 828.12(2) for the commission of aggravated animal
cruelty from a third-degree felony to a second-degree felony.
Recommendation: City Attorney recommends adoption of the Resolution.

8.E. Utilities Department - Bennett Swamp Aquifer Recharge Project - Change
Order No. 1 to Work Authorization No. 9 – Contract 6235-CH .
(pp. 232-278)
Resolution approving Change Order No. 1 to Work Authorization No. 9 to
Contract No. 6235-CH with CH2M HILL Engineers, Inc., 225 E. Robinson
St., Suite 505, Orlando, FL 32801-4321 in an amount not to exceed
$54,560.56. Work Authorization No. 9 was approved by Resolution 16-198,
and it approved a scope of services to CH2M HILL for engineering services
for Bennett Swamp . The scope of services in the amount of $561,017.62
included a feasibility study, permitting, design, bidding and construction
phase services. CH2M HILL budgeted suffcient funds to obtain all known
relevant permits, however the Florida Department of Environmental
Protection (FDEP) required a major modifcation to the Westside Regional
Wastewater Treatment Plant’s National Pollutant Discharge Elimination
System (NPDES) permit. The FDEP insisted on a major modifcation
because they determined that the reuse discharge to be a secondary outfall.
This resulted in the permit having to be issued at the national level by the
Environmental Protection Agency (EPA) rather than at the state level by the
(FDEP). CH2M HILL was able to assist the city to obtain the required
NPDES permit and a fowage easement while maintaining the compressed
timeframe to bid, start construction and complete the Bennett Swamp Project
by March 31, 2018. Funds available in the Renewal & Replacement
8% Fund.
Recommendation: Business Enterprise Director recommends adoption of the
Resolution.

8.F. Public Works Department - DRC Emergency Services, LLC – Emergency
Debris Removal Services Hurricane Matthew (DR-4283-FL) – Additional
Debris Collection Tickets (pp. 279-316)
Resolution approving the expenditure of additional Debris Collection tickets
in the total amount $169,968.36 for DRC Emergency Services, LLC, 740
Museum Drive, Mobile, AL 36608 for Debris Removal Services in response
to Hurricane Matthew (DR-4283). DRC Emergency Services, LLC is under a
continuing contract to provide the City with post-storm or other post-disaster
related debris removal services along with Thompson Consulting Services,
LLC (TCS), responsible for Debris Monitoring tickets. Additional debris
collection tickets were identifed and reviewed by TSC as City maintained
roads in the total amount of $169,968.36. (See attached third party payment
recommendation reports) Upon review of Geographic Information System
(GIS) mapping and Memorandum of Agreement (MOA) for State collection
roadways, additional debris collection tickets were determined eligible for
Federal Emergency Management Agency (FEMA) reimbursement. FEMA
and the State historically reimburses the City for a portion of these costs.
Assistance for the State and affected local Governments can include as
required:
• Payment of not less than 75 percent of the eligible costs for debris
removal and emergency protective measures taken to save lives and protect
property and public health. Emergency protective measures assistance is
available to state and eligible local governments on a cost-sharing basis
including direct federal assistance (Source: FEMA funded, state
administered.)
• The State of Florida historically reimburses 50% of the remaining
balance of the local cost share.
General fund balance will be used for anticipated unreimbursed costs up to
12.5% ($21,246.05). A future budget amendment will authorize all Hurricane
Matthew related costs not covered by FEMA.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.

8.G. Public Works Department. Technical Services Division - Earnhardt
Memorial Pedestrian Bridge Repair - Award of Contract to Lowest
Responsive Bidder (pp. 317-477)
Resolution awarding a contract with the lowest responsive bidder, Sieg &
Ambachtsheer. Inc.. 1445 Casssadaga Road. Deland. Florida 32724 in the
amount of $193.690, for the Eanhardt Memorial Pedestrian Bridge Repair
project.
Florida Department of Transportation (FDOT) requires inspections and
repairs on a schedule of every two (2) years. Volkert Incorporated performed
the inspection per FDOT standards and has submitted the report to the City
of Daytona Beach for implementations of the repairs. Performing and
completing the work will satisfy our agreement with FDOT until the next
inspection that is due in approximately two (2) years.
Repairs will hinder further damage and prolong the life of the structure. Bids
for this project were received on August 4th, 2017 and Sieg & Ambachtsheer
was the only bidder. Sieg & Ambachtsheer comes highly recommended by
FDOT and has performed a number of successful projects with them.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.H. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 478-480)
Resolution authorizing payment from the General Fund in the amount of:
$100 to Alpha Phi Alpha Fraternity, Inc., Beta Delta Lambda Chapter for the
State Conference September 15th & 16th, 2017 and $168 to Cultural Services
for fees for the Bold, Beautiful, & Bald Beauty Bazaar from the Bike Week
Sponsorship Funds of Mayor Derrick Henry.
$168 to Cultural Services for the Bold, Beautiful, & Bald Beauty Bazaar
from the Bike Week Sponsorship Funds of Commissioner Kelly White.
$1,200 to Daytona Beach Police Foundation for a general donation and $168
to Cultural Services for the Bold, Beautiful, & Bald Beauty Bazaar from the
Bike Week Sponsorship Funds of Commissioner Robert Gilliland.
$168 to Cultural Services for the Bold, Beautiful, & Bald Beauty Bazaar
from the Bike Week Sponsorship Funds of Commissioner Dannette Henry.
$168 to Cultural Services for the Bold, Beautiful, & Bald Beauty Bazaar
from the Bike Week Sponsorship Funds of Commissioner Paula Reed.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 9A

PUBLIC HEARINGS.

Budget Offce - FY 2017/18 Property Taxes and Budget - City of
Daytona (pp. 481-494)
1. PUBLIC HEARING - Members of the general public may speak on the
millage rate and the FY 2017-2018 budget.
2. Presentation by the Budget Review Committee.
3. Presentation by the Budget Offcer.
4. Resolution of the City of Daytona Beach adopting an ad valorum property
tax millage rate of 6.3333 ($6.3333 per $1,000 of assessed taxable value).
This is a 4.04% reduction from the rate utilized in the Notice of Proposed
Property Taxes and a 3.00% tax increase from the rolled back rate of 6.1488;
and a voted debt service tentative millage rate of 0.3389 ($0.3389 per $1,000
of assessed taxable value) which is a 9.12% reduction from the current tax
rate.
5. Resolution adopting the Budget for the fscal year October 1, 2017, to
September 30, 2018; prescribing estimated Revenue Sources of
$227,189,319, and setting forth Operating Expenditures, Capital
Expenditures, and Transfers of $ 27,189,319.
Fred Coulter, Budget Offcer, to report.
Recommendation: City Manager recommends adoption of the Resolutions.
Action: Motion to adopt the Resolutions.

Item 9C

Development and Administrative Services, Planning Division - City
Property - Large Scale Comprehensive Plan Amendment (pp. 506-583)

Ordinance on second reading - PUBLIC HEARING - adopting a Large
Scale Comprehensive Plan Amendment (LSCPA) changing the Future Land
Use Map (FLUM) designation from Volusia County - Conservation ( C) to
City - Low Intensity Urban (LIU) for 626± acres of land located northwest of
Interstate 4 and south of International Speedway Boulevard (ISB); amending
the Future Land Use Element to implement the Interlocal Service Boundary
Agreement (ISBA) between the City and the County; and amending the
Intergovernmental Coordination Element to establish the ISBA as the joint
plannng agreement required by §171.204, Florida Statutes. Applicant:
Development and Administrative Services, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9D

Development and Administrative Services, Planning Division - City
Property - Annexation (pp. 584-607)

Ordinance on second reading - PUBLIC HEARING - approving a
voluntary annexation of 626± acres of land, not contiguous to the municipal
boundary, located south of International Speedway Boulevard and northwest
of Interstate 4, pursuant to Chapter 171, Florida Statutes. The property is
owned by the City of Daytona Beach and has been designated as a municipal
service area pursuant to the Interlocal Service Boundary Agreement (ISBA)
between the City and the County. The ISBA serves as the joint planning
agreement and the City has adopted comprehensive plan amendments related
to the area. Applicant: Development and Administrative Services, Planning
Division on behalf of The Ciy of Daytona Beach.
Richard Walton, Planning Director, to report.
Recommendation: Planning Director recommends approval.
Action: Motion to adopt the Ordinance.

Item 9E

Development and Administrative Services, Planning Division - Eagle
Marsh/Gray Hawk - Second Amendment to Renar Golf Communities at
LPGA International Planned District Agreement (pp. 608-636)

Ordinance on second reading - Quasi-Judicial Hearing - amending the
Renar Golf Communities at LPGA International Planned District Agreement
to add the maximum lot coverage of 47 percent for lots located in Eagle
Marsh and Gray Hawk, Unit 2 Subdivisions, and authorizing the Mayor to
execute the Second Amendment to Renar Golf Communities at LPGA
International Planned District Agreement. Applicant: Jim Butler, with Eagle
Marsh Homes on behalf of Renar Golf Communities at LPGA International
Homeowners' Association, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9F

Development and Administrative Services, Planning Division - Land
Development Code Text Amendment - Amend Article 3 and 4
(pp. 637-648)

Ordinance on second reading - PUBLIC HEARING - amending Article
3.4.K.2.c. (Subdivision Plat), and Article 4.2.B.3. (Single-Family
Residential-5 (SFR-5) to clarify required minimum lot sizes in the SFR-5
(single-family) zoning districts related to the subdivision of property on
existing lots of record. Applicant: Development and Administrative Services
Department, Planning Division.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommended approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9G

Development and Administrative Services, Planning Division - River Pointe
- Rezoning, Planned Development-General (pp. 649-721)

Ordinance on second reading - Quasi-Judicial Hearing - approving a
request to rezone 4.7± acres of land located north of Silver Beach Avenue on
S. Peninsula Drive from Multifamily Residential 20 (MFR-20) to Planned
Development-General (PD-G), to allow the construction of a 28-unit
condominium development and associated site improvements, and
authorizing the Mayor to execute the River Pointe Planned District
Agreement. Applicant: Glenn D. Storch, Storch Law Firm, on behalf of
Emerald Financial, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9H

Development and Administrative Services, Planning Division - River Pointe
- Boat Slip Allocation (pp. 722-732)

Resolution - Quasi-Judicial Hearing - approving an allocation of fourteen
(14) excess boat slips associated with the River Pointe Planned Development
project located on the east side of the Halifax River and north of Silver Beach
Avenue. The public beneft includes a payment to the City in the amount of
$4,000 per slip for a total of $56,000. Applicant: Glenn Storch, P.A., Storch
Law Firm, on behalf of Loreal Rushin, Emerald Financial, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Director recommends approval.
Action: Motion to adopt Resolution.

Item 9I

Development and Administrative Services, Planning Division - Daytona
Beach Kennel Club - Fifth Amendment to Planned District Agreement
(pp. 733-782)

Ordinance on second reading - Quasi-Judicial Hearing - amending the
Daytona Beach Kennel Club Mason Planned District Agreement, located at
960 S. Williamson Boulevard, to allow for an increase in the frequency of
change of sign copy from 60 seconds to 10 seconds, and authorizing the
Mayor to execute the Fifth Amendment to the Daytona Beach Kennel Club
Planned District Agreement. Applicant: Robert A. Merrell III, Esq., Cobb
Cole, on behalf of Daytona Beach Kennel Club, Inc.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 9J

Development and Administrative Services, Planning Division - Daytona
Mitsubishi - Rezoning, Planned Development-General (pp. 783-861)

Ordinance on second reading - Quasi-Judicial Hearing - approving a
request to rezone 4.3± acres of land located at 900 N. Nova Road from
Residential/Professional (RP) and Business Automotive (BA) to Planned
Development-General (PD-G), to allow for an automotive dealership, and
authorizing the Mayor to execute the Daytona Mitsubishi Planned District
Agreement. Applicant: Mark Dowst, Mark Dowst & Associates, Inc., on
behalf of Richard Nisbett, Triple Diamond Real Estate, LLC.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to adopt the Ordinance.

Item 10A

ADMINISTRATIVE ITEMS.

Human Resources - American Federation of State, County and Municipal
Employees (AFSCME). Florida Council 79 Memorandum of Agreement FY
2017-2019 (pp. 862-923)
Resolution authorizing a Collective Bargaining Agreement between the City
and American Federation of State, County and Municipal Employees
(AFSCME) for terms and conditions of employment beginning October 1,
2017 through September 30, 2019; to provide wage increases. amending
Articles 28 - Leave and 31 - Wages.
James Sexton, Human Resources Director, to report.
Recommendation: Human Resources Director recommends approval.
Action: Motion to adopt the Resolution.

Item 10B

Human Resources - Coastal Florida Police Benevolent Association (CFPBA)
Collective Bargaining Agreement - 10/01/2017 - 09/30/2019
(pp. 924-996)

Resolution authorizing a Collective Bargaining Agreement between the City
and Coastal Florida Police Benevolent Association (CFPBA) for Police
Offcers and Sergeants for terms and conditions of employment beginning
October 1, 2017 through September 30, 2019; to provide wage increases.
Amending Articles 29 - Personal Leave, 30 - Wages, 31 - Special
Assignment Pay and 36 - Duration.
James Sexton, Human Resources Director, to report.
Recommendation: Human Resources Director recommends approval.
Action:
Motion to adopt the Resolution.

Item 10C

Human Resources - Florida State Fraternal Order of Police (FOP) Collective
Bargaining Agreemetn - 10/01/2017 - 09/30/2019
(pp. 997-1055)

Resolution authorizing a Collective Bargaining Agreement between the City
and Florida State Fraternal Order of Police (FOP) for Police Lieutenants for
terms and conditions of employment beginning October 1, 2017 through
September 30, 2019; to provide wage increases. Amending Articles 26 -
Personal Leave, 27 - Wages, 28 - Special Assignment Pay and 30 - Duration.
James Sexton, Human Resources Director, to report.
Recommendation: Human Resources Director recommends approval.
Action: Motion to adopt the Resolution.

Item 10D

Human Resources - IAFF LOCAL 1162 Collective Bargaining Agreement
10/01/2017-09/30/2019 (pp. 1056-1076)

Resolution authorizing a Collective Bargaining Agreement between the City
and IAFF LOCAL 1162, for the period covering October 1, 2017, through
September 30, 2019; to provide wage increases. Amending Articles 24 -
Personal Leave, 27 - Paramedic Pay, 28 - Pension, 30 - Wages, 31(a) -
Wages Specialty Assignments, and 38 - Duration.
James Sexton, Human Resources Director, to report.
Recommendation: Human Resources Director recommends adoption of the
Resolution.
Action: Motion to adopt the Resolution.

Item 11

DISCUSSION.

Development and Administrative Services - Structural Engineering - First
Step Shelter (pp. 1077-1080)
Structural Engineering Discussion of First Sep Shelter. James Morris,
Deputy City Manager/Administrative Services, to report.

Item 12

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 13 & 14

13. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

14. ADJOURNMENT.