Items 1 - 4

1. ROLL CALL.
2. INVOCATION.
3. PLEDGE OF ALLEGIANCE TO THE FLAG.
4. APPROVAL OF MINUTES.
4A. Approval of Minutes

Item 5

AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELFEXPLANATORY
AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION.
ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY
MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE
CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 6

BEAUTIFICATION AWARDS - SEPTEMBER 2014 (pp. 10-12)
Residential Award:
Roosevelt and Mary Taylor, 624 Shady Place, Commissioner Paula R. Reed, Zone 6 to
present.
Commercial Award:
City of Daytona Police Department, 129 Valor Boulevard, Mayor Henry to present.

Item 7

PUBLIC COMMENT BY PEOPLE ADDRESSING THE CITY COMMISSION
During this time Citizens have the opportunity to address the City Commission on any
item on the Consent Agenda or any other matter that is not on the Agenda.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED
FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2)
WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING.
(ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE
AGENDA).
8A. Team Volusia Economic Development Corporation (TVEDC) 2014-2015 Cooperative
Agreement (pp. 14-27)
Resolution approving the 2014-2015 Cooperative Agreement with Team Volusia
Economic Development Corporation (TVEDC), for economic development services
related to business recruitment, expansion, and retention for the City, for a one-year
term, at a cost of $31,000. The annual cost is calculated based on the City’s population
per U.S. Census data times the .50 per capita rate charged to TVEDC members.
Services include: recruitment of domestic and international business prospects,
identifying/matching locations to prospect needs, preparation of recruitment packages,
economic development website, provision and maintenance of a county-wide webbased
commercial property inventory, uniform prospect tracking and reporting system,
and reports on operations and activities. TVEDC will also provide financial
accountability and measurement of TVEDC economic development activities/programs
and accomplishments. The Economic Development Advisory Board recommended
approval of the 2014-2015 Cooperative Agreement with TVEDC at its September 17,
2014 meeting. Funds are available in the General Fund.
Recommendation: Economic/Community Development Director recommends
adoption of the Resolution.
8B. Mutual Aid Agreement - Law Enforcement Agencies - Volusia County (pp. 28-44)
Resolution approving a Mutual Aid Agreement with other Law Enforcement agencies
in Volusia County for a five-year (5) period to take effect upon execution and approval,
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=262&MinutesMeetingID=-1[9/12/2014 10:17:26 AM]
which provides for mutual assistance in times of emergencies and multi-jurisdictional
law enforcement problems. This agreement permits Law Enforcement agencies,
through voluntary cooperation, to exercise concurrent jurisdiction for arrests, crime
scene perimeters, and traffic enforcement.
Recommendation: Chief of Police recommends adoption of the Resolution.
8C. Support Services - Surgical Momentum, LLC - Halifax Harbor Plaza Building - Lease
Agreement (pp.45-79)
Resolution approving a lease agreement with Surgical Momentum, LLC, 557 Health
Blvd., Suite 100, Daytona Beach, FL, 32114, concerning lease space of approximately
1,722 square feet for Suite 200 and 206 at the Halifax Harbor Plaza Building, 125 Basin
Street, Daytona Beach, Florida, 32114, for a two-year term commencing October 1,
2014, with one two-year renewal option at $7.00 per square foot ($12,054 annually)
plus an operating expense surcharge of $4.50 per square foot ($7,749.00 annually) or
$1,650.25 a month plus 6.5% sales tax. There will be annual increases of $.25 per
square foot during each year of the agreement. Tenant will receive one month rent
credit for the first lease year for constructing build-out improvements at their sole cost
as necessary for their permitted use with the initial rent payment due and payable on
November 1, 2014.
Recommendation: Support Services Director recommends adoption of the
Resolution.
8D. Utilities Department - Water Treatment Plant - Refurbish Liquid Carbon Dioxide Tank
and Vaporization System - Sole Source Purchase (pp. 80-87)
Resolution approving the sole source purchase from Tomco2 Systems, 3340 Rosebud
Road, Loganville, GA 30052, in an amount not to exceed $117,638, to refurbish a 30
ton liquid carbon dioxide storage tank and vaporization system ($95,638) and rent a 30
ton liquid carbon dioxide storage tank and vaporization system ($22,000). The water
treatment plant has two 30 ton liquid carbon dioxide tanks and vaporization systems.
The north tank was refurbished in March 2014. The south tank has not been
refurbished since its original installation in 1984. Liquid carbon dioxide is used in the
water treatment process to balance the pH levels after lime is added. The City's
protocol for the use of liquid carbon dioxide is to have one tank operating and the
second tank off line for routine maintenance. To maintain this protocol the City will be
required to rent a spare tank and vaporization system for four months while our
equipment is being refurbished. Sole Source is being requested for this purchase
because Tomco2 Systems is the original manufacturer and the only vendor who can
repair and service our equipment. Funds available in the Water and Sewer
Improvement Fund.
Recommendation: Interim Utilities Director recommends adoption of the
Resolution.
8E. Utilities Department - Bethune Point Wastewater Treatment Plant - Return Activated
Sludge Pump - Sole Source - Standardization Purchase (pp. 88-94)
Resolution approving the sole source purchase from Barney's Pump, Inc., 11306
Business Park Blvd., Jacksonville, FL 32241, in an amount not to exceed $37,730, to
purchase a new Return Activated Sludge Pump. The function of this pump is to return
activated sludge from the clarifiers back to the biological treatment process. The
existing pump is 21 years old and cannot be repaired. Sole Source is being requested
for this purchase because Barney's Pump is the local vendor and sole source distributor
for Aurora pumps in Florida. Aurora pumps are the only acceptable pumps for the
return activated sludge pumping at the Bethune Point Wastewater Treatment Plant.
Funds available in the Water and Sewer Fund.
Recommendation: Interim Utilities Director recommends adoption
of the Resolution.
8F. Rental Agreement for Unmarked Police Vehicles (pp. 95-105)
Resolution authorizing the rental of ten (10) unmarked vehicles for the undercover unit
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=262&MinutesMeetingID=-1[9/12/2014 10:17:26 AM]
from Enterprise Leasing Company of Orlando, LLC (Enterprise) 5442 Hoffner Avenue,
Orlando, FL 32812, based on the Seminole County Sheriff's Department Rate. The
Seminole County Sheriff's Department has a Preferred Rate Agreement April 1, 2014
through September 30, 2016. Total cost to the Daytona Beach Police Department not to
exceed $75,000.00 annually for the two-year contract. The maximum rate of
$625/month per vehicle which includes coverage of all maintenance October 1, 2014
through September 30, 2016. Either party may terminate early following thirty (30)
days written notice. Funding is contingent upon Commission approval and adoption
of the City of Daytona Beach FY 2014/2015 and 2015/2016 budget.
Recommendation: Chief of Police recommends adoption of the Resolution.
8G. Police Department - Body Camera Equipment, Software and Services - Purchase (pp.
106-133)
Resolution approving the sole source purchase of 50 Taser Axon Flex body cameras,
associated mounting hardware, camera docking stations, hosted software service, data
storage and hardware maintenance from Taser International, 17800 N. 85th Street
Scottsdale, AZ 85255, in the amount of $204,103.75. This purchase will bring the total
body cameras in use by the Police Department to 100. The expense will be spread over
a five-year period. Staff requests that the Resolution authorizes the City Manager to
expend funds for annually recurring payments contingent on sufficiency of funds.
Funds available in the Law Enforcement Trust Fund, the Federal Shared Property
Forfeitures, and the Information Technology Fund.
Recommendation: Chief Financial Officer recommends adoption of the
Resolution.
8H. Clubhouse Restaurant Inc., Inventory and Accessories Purchase (pp. 134-148)
Resolution approving the purchase of the Clubhouse Restaurant, Inc. inventory of tables
and chairs, kitchen and various restaurant equipment at the wholesale value of $37,977.
City staff has issued a Request for Proposals (RFP) to identify a company or proprietor
to start new operations. This purchase will allow the next operator to start with all the
essential equipment to run a full service restaurant. Funds available in the Capital
Projects Fund.
Recommendation: Leisure Services Director recommends adoption
of the Resolution.
8I. Right-of-Way Maintenance - Ashlie Environmental - Termination of Contract - Bon
Terre Group - Approval of Contract (pp. 149-172)
Resolution terminating the contract with Ashlie Environmental, effective August 19,
2014, in accordance with Section 6 of the Contract; and authorizing an emergency
contract with Bon Terre Group, 436 Llama Court, Apopka, FL 32712, for Florida
Department of Transportation (FDOT) right-of-way mowing services, in the amount of
$69,849, to provide interim mowing services beginning August 29, 2014 through
November 30, 2014. Funds available in the General Fund.
Recommendation: Deputy City Manager/Operations recommends adoption of
the Resolution.
8J. Leisure Services - Jackie Robinson Stadium - Mower Purchase **Addendum added 09-
12-14**
Resolution approving the purchase of a John Deere 2653B PrecisionCut Trim and
Surrounds Mower for the Jackie Robinson Stadium, from Beard Equipment Company,
2480 East I-65 Service Rd N, Mobile, Alabama 36617, in the amount of $27,939.09,
pursuant to Florida State Contract No. 760-000-10-1. Purchasing under the State
Contract will provide a cost savings of $8,000. Funds available in the Capital Outlay
Equipment Fund.
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=262&MinutesMeetingID=-1[9/12/2014 10:17:26 AM]
Recommendation: Leisure Services Director recommends adoption of the
Resolution.

Items 9A 1 & 9A 2

9A. 2014-2015 Property Taxes and Budget for The City of Daytona Beach (pp. 173-184)
1. Presentation by the Budget Review Committee to report.
2. PUBLIC HEARING - Members of the general public may speak and ask questions
on the proposed millage rate and the 2014-2015 Budget
3. Resolution of The City of Daytona Beach adopting an ad valorem property
tax millage rate of 6.9220 ($6.9220 per $1,000 of assessed taxable value) and a voted
debt service millage rate of 0.4297 ($0.4297 per $1,000 of assessed taxable value).
4. Resolution adopting the Budget for the fiscal year October 1, 2014 to September 30,
2015; prescribing estimated Revenue Sources of $206,208,720, and setting forth
Operating Expenditures, Capital Expenditures and Transfers of $204,900,208.
Recommendation: City Manager recommends adoption of the Resolutions.
Action: Motion to adopt the Resolutions.

Item 9A 3

Resolution of The City of Daytona Beach adopting an ad valorem property
tax millage rate of 6.9220 ($6.9220 per $1,000 of assessed taxable value) and a voted
debt service millage rate of 0.4297 ($0.4297 per $1,000 of assessed taxable value).

Item 9A 4

Resolution adopting the Budget for the fiscal year October 1, 2014 to September 30,
2015; prescribing estimated Revenue Sources of $206,208,720, and setting forth
Operating Expenditures, Capital Expenditures and Transfers of $204,900,208.
Recommendation: City Manager recommends adoption of the Resolutions.
Action: Motion to adopt the Resolutions.

Items 9B 1 & 9B 2

2014-2015 Property Taxes and Budget for the Daytona Beach Downtown Development
Authority (pp. 185-194)
1. Presentation by Jason Jeffries, Redevelopment Project Manager. Discussion on the
proposed millage rate of 1.0000, which is a 0.34% increase from the rolled-back rate.
2. PUBLIC HEARING - Members of the general public may speak and ask questions
on the proposed millage rate and the 2014-2015 Budget.

Item 9B 3

Resolution of the Daytona Beach Downtown Development Authority adopting an
ad valorem property tax millage rate of 1.0000 ($1.0000 per $1,000 of assessed taxable
value). This is the rate utilized in the Notice of Proposed Property Taxes and is a
0.34% increase.

Item 9B 4

Resolution adopting the Budget for the fiscal year October 1, 2014 to September 30,
2015; prescribing estimated Revenue Sources of $209,715, and setting forth Operating
Expenditures, Capital Expenditures and Transfers of $209,715.
Jason Jeffries, Redevelopment Project Manager, to report.
Recommendation: Authority Chairman recommends action.
Action: Motion to adopt the Resolutions.

Item 9C

Exemption of Ad Valorem Tax - Del Mar Designs, Inc. (pp. 195-214)
Ordinance on second reading - PUBLIC HEARING - approving an exemption of ad
valorem tax for Del Mar Designs, Incorporated for a five year period for a portion of
the assessed value of all improvements to real and tangible personal property at 1821
Holsonback Drive to assist its move to Daytona Beach including purchase and
rehabilitation of the 10,000 sq. ft. building, as well as, equipment needs. Del Mar is
currently housed in two sites but would consolidate its staff at the new site location
within the City's Aero Park Brownfield Area. Over the five year period of exemption,
Del Mar is projected to generate $1,445,000 in new capital investment, create 10 new
jobs at an average annual wage of $52,048 and new cumulative payroll of $1,561,340.
The Economic Development Advisory Board (EDAB) recommended approval of the
following tax exemption schedule at its August 20, 2014 public meeting: 100% in year
1; 75% in years 2 and 3; 50% for years 4 and 5, per the Guidelines on Economic
Development Ad Valorem Exemption. The cumulative value of the exemption over the
five year period of exemption is estimated to be $15,918 by the Volusia County
NovusAGENDA
http://agenda.codb.us/public/MeetingView.aspx?MeetingID=262&MinutesMeetingID=-1[9/12/2014 10:17:26 AM]
Property Appraiser. This business meets the Guidelines and the City Commission may
grant the exemption to stimulate economic development.
Emory Counts, Economic/Community Development Director, to report.
Recommendation: Economic/Community Development Director recommends
adoption of the Ordinance.
Action: Motion to adopt the Ordinance.

Item 10

Commission Discussion - Daytona Beach Golf Advisory Board (pp. 215-235)
The City Commission expressed interest adapting the Daytona Beach Golf Advisory
Board into a more general Parks and Recreation Board. Staff gathered relevant
information from neighboring communities, documents pertaining to the existing Golf
Advisory Board and made recommendations described in the attached letter.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
12. ADJOURNMENT.