Item 1

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ROLL CALL.

Item 4

APPROVAL OF MINUTES.
Approval of Minutes
Approval of the minutes of the July 19, 2017 Regular Meeting of the City
Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.

Item 5

AGENDA APPROVAL.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

Item 7

PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION

During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.

Consent Agenda

CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

8.B. Engineering/Public Works Department - Sanderson Concrete Construction -
Joe Harris Park - Proposal (pp. 57-141)
Resolution approving a proposal with Sanderson Concrete Construction’s
(Vendor No.104855), 2440 Timber View Drive New Smyrna Beach, FL
32168 in the amount of $40,076.25 to build a concrete wall and seating
around the playground areas at Joe Harris Park. The design of the new Joe
Harris Park playground includes a pour in place seat wall that encompasses
the entire playground. Sanderson Concrete Construction is currently under
Contract No. 14-B-119JD with Volusia County and the City will piggy back
onto this for this project. Funds available in the Capital Projects Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.C. Engineering/Public Works Department - Ebert, Norman, & Brady Architects
and MRI Architectural Group, Inc. - Continuing Services Contract for
Architecture (pp. 142-195)
Resolution awarding Continuing Services Contracts to Ebert, Norman, &
Brady Architects, 1361 13th Avenue South, Suite 230, Jacksonville, Florida
32250 and MRI Architectural Group, Inc., 5032 Goddard Avenue, Orlando,
Florida 32804 in accordance with Chapter 30 of the City Code, and the
Consultants’ Competitive Negotiations Act, Section 287.055 of the Florida Statutes, for as-needed Architectural Services, for a term of two (2) years
with three (3) 1-year renewal options, and authorizing the City Manager to
exercise the contract renewal options. Projects will be rotated between the
two (2) consultants frms by issuance of a Work Authorization. The scope
of services and compensation for each project will be negotiated and
mutually agreed upon prior to project issuance.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.D. Engineering/Public Works Department - GAI Consultants, Castle Bay
Designs, and CPH, Inc. - Continuing Services Contract for Landscape
Architecture (pp. 196-268)
Resolution awarding Continuing Services Contracts to GAI Consultants,
Castle Bay Designs, and CPH, Inc. in accordance with Chapter 30 of the
City Code, and the Consultants’ Competitive Negotiations Act, Section
287.055 of the Florida Statutes, for as-needed Landscape Architectural
Services, for a term of two (2) years with three (3) 1-year renewal options,
and authorizing the City Manager to exercise the contract renewal options.
Projects will be rotated between the three frms by issuance of Work
Authorizations. The scope of services and compensation for each project
will be negotiated and mutually agreed upon prior to the project issuance.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.E. Utilities Department - Bennett Swamp Wetland Rehydration - St. Johns
River Water Management District Grant Assistance Agreement
(pp. 269-290)
Resolution approving a St. Johns River Water Management District
(SJRWMD) Grant Agreement for the Bennett Swamp Wetland Rehydration
Project with the following stipulations:
Approve the Grant Agreement up to a maximum amount of $1,761,060
and authorize the City Manager to execute the agreement and any
future minor changes as described in the agreement.
Approve Work Authorizations 116 and 116A under Planning Solutions
Corporation’s professional services contract (approved by Resolution
No. 15-205 on August 19, 2015) for the grant application and grant
administration for a combined amount of $100,000.
This grant will assist with funding the construction of the City’s Bennett
Swamp Wetland Rehydration Project and compensate Planning Solutions, Corporation for submitting, obtaining and administering the SJRWMD
grant.
The estimated total cost of the Bennett Swamp construction project is
$5,147,128. The SJRWMD Cost Share Grant will reimburse 33% of the
City’s cost of constructing the improvements, up to a maximum amount of
$1,761,060 which will be available and dispersed in fscal year 2017-2018.
The project’s construction funding is summarized below:
$1,761,060 (SJRWMD Cost Share Grant)
$2,567,827 (FDEP LP 64095 Grant approved by Res. 17-64)
$818,241 (FY 2017-2018 Renewal and Replacement 8% Fund)
These funds will be encumbered after the construction bids are
received, reviewed and the responsive low bid is presented to the City
Commission for award.
Funds are available in the Renewal and Replacement 8% Fund for the cost of
Work Authorization 116 and 116A with Planning Solutions Corporation.
Recommendation: Business Enterprise Management Director recommends
adoption of the Resolution.

8.F. Public Works, Division of Technical Services - APM Construction
Corporation - Fire Station No. 4 Addition and Renovations - Lowest,
Responsive, Responsible Bid Award (pp. 291-310)
Resolution authorizing the Mayor and City Clerk to award and execute a
Contract with the lowest, responsive bidder for the base bid only, APM
Construction Corporation, 424 Luna Bella Lane, Suite 130, New Smyrna
Beach, Florida in the amount of $202,300 to add an addition on the west side
and completely renovate the interior living quarters for Fire Station No. 4.
Funds available in the Fire/EMS Impact fees fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.G. Public Works Department - Traveler Corp. d/b/a Traveler Elevator - Low,
Responsive and Responsible Bid Acceptance (pp. 311-336)
Resolution accepting the Low, Responsive and Responsible Bid from
Traveler Corp. d/b/a Traveler Elevator, 1010 East Adams Street, Suite 126,
Jacksonville, Florida 32202 in the amount of $27,722 annually for the
citywide annual elevator maintenance service contract for eleven (11)
elevators; and authorizing the City Manager to exercise renewal options
when necessary. This contract will start on the award and its fnal execution
with signatures and being awarded for a one (1) year term with four (4) renewal terms of one (1) year each. Funds in the amount of $5,775 for FY
2017 are available in various accounts. The remaining funds of $21,947 will
be available contingent upon the adoption of the FY 2018 Budget.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.H. Public Works/Administration Department - Ring Power Corporation -
Equipment Replacement - Purchase (pp. 337-342)
Resolution authorizing the purchase of one (1) replacement Paving Machine-
8500D Paver High Deck from Ring Power Corporation, 500 World
Commerce Parkway, St. Augustine, Florida 32092 per National Joint
Powers Alliance (NJPA) Cooperative Contract No. 113012-VTL in the
amount of $143,588.75. The replacement has been budgeted and will be
utilized for multiple City Wide paving projects including park recreational
areas, streets and sidewalks. The current paver machine has reached the end
of its useful cycle and overall reliability. In addition, maintenance cost
associated with maintaining equipment is no longer cost effective and is
currently not meeting production requirements. Funds available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.I. Finance-Information Technology Department - Ring Power Corp. - Genie
Self-Propelled Articulating Boom Lift - Purchase (pp. 343-350)
Resolution approving the purchase of a Genie self-propelled articulating
boom lift model Z-33/18 from Vendor No. 101986, Ring Power Corp., 500
World Commerce Parkway, St. Augustine, FL 32092, in the amount of
$44,876.75, including freight, preparation, and delivery pursuant to the
National Joint Powers Alliance (NJPA) Contract No. 042815-TER. The lift
is to be used by the Information Technology Division in the course of
installing and maintaining security equipment, Wi-Fi access points, fber
optic facilities, the large LED screens at the Municipal Stadium, and other
facilities located at heights unreachable by ladder. Funding available in the
General Fund and IT Fund.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

8.J. Public Works,Technical Services Department - Masroc Land, L.P. -
Sweetheart Trail Right-of-Way along the Sickler Drive/Beach Street -
Purchase (pp. 351-364)
Resolution approving the purchase of vacant land along the Sickler
Drive/Beach Street intersection merge area from Masroc Land, L.P., 1215
Gessner Drive, Houston, TX 77055, in the amount of $41,000 plus $1,500
estimated closing costs, for a total not to exceed $42,500. The vacant land is
needed in order to complete the northernmost segment of the 12 foot wide
Sweetheart Trail. The property appraisal was performed by the appraisal
frm of Bullard, Hall & Adams, Inc. in January of 2017. The properties
being appraised fronted to the east on the Halifax River and to the west on
the Sickler Drive/Beach Street intersection merge area. The market value of
the parcel, which parallels the east side of the Sickler Drive/Beach Street
road right of way, was established as $41,000 and the owners were willing to
accept the appraised value. Funds available in the Ballough Road
Redevelopment Fund.
Recommendation: Deputy Public Works Director recommends adoption of
the Resolution.

8.K. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 365-366)
Resolution authorizing payment from the General Fund in the amount of:
$500 to Public Works for Brownie the Town Dog project at Riverfront Park
from the Bike Week Sponsorship Funds of Commissioner Kelly White.
$500 to Cultural Services for Light Up Midtown and $1,500 to Boys and
Girls Club of Volusia/Flagler Counties, Inc. for a general donation from the
Bike Week Sponsorship Funds of Commissioner Robert Gilliland.
Recommendation: Chief Financial Offcer recommends adoption of the
Resolution.

Item 8A

City Attorney - Foreclosures on Properties with Code Enforcement Liens,
pursuant to Chapter 162, Fla.Stat (pp. 16-56)
Resolution authorizing the City Attorney to institute foreclosure actions on
certain properties identifed to meet the legal criteria for foreclosure
proceedings. Pursuant to Chapter 162 of the Florida Statutes, the local
governing body attorney may enforce outstanding Code Enforcement liens
through the foreclosure process.
Recommendation: City Attorney recommends adoption of the Resolution.

Item 9A

ADMINISTRATIVE ITEMS.

Public Works Department - Temporary Moratoriun on Permiting/Installation
of Wireless Communication Antenna Support Structures in City Right of
Way - 90 Day Extension (pp. 367-372)

Ordinance on first reading - adopting an ordinance enacting a 90 day
extension to the temporary moratorium on the fling, acceptance, or
processing of any permit, development order, or other offcial action of the
City having the effect of authorizing the construction of Wireless
Communication Antenna Support Structures (“WCASS”) within City rights
of way adopted on March 1, 2017 by Ordinance No. 17-59.
The City of
Daytona Beach continuously monitors and reviews the City’s Code of
Ordinances and Land Development Code (LDC) in order to ensure that they
appropriately regulate development and zoning within the City. The City
also has an obligation to manage City rights-of-way in a manner that
protects public health, safety, and welfare, including with respect to aesthetic
concerns. The existing provisions of the City Code and LDC that regulate
City rights-of-way activities, do not contemplate or clearly address the
deployment of WCASS in the rights-of-way.
During the current moratorium
the City has halted the processing of applications to deploy WCASS within
City rights-of-way in order to give the City adequate time to plan, consider,
review, and adopt regulations, or revise existing regulations. The time
additional afforded will allow the City to devise regulations that fully
address the public interest while also complying with federal and state laws.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends passing the
Ordinance on first reading.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, August 16, 2017.

Item 9B

Development and Administrative Services, Planning Division - Living Faith
World Ministries - Rezoning, Planned Development-General (pp. 373-451)

Ordinance on first reading - approving a request to rezone 5.9± acres of
land located at 950 Derbyshire Road from Single-Family Residential 5
(SFR-5) to Planned Development-General (PD-G), to allow the construction
of a classroom building, multi-purpose school building and expansion of the
Sanctuary with associated landscaping and infrastructure, and authorizing
the Mayor to execute the Living Faith World Ministries Planned District
Agreement. Applicant: Kimberly A. Buck, Alann Engineering Group, on
behalf of Living Faith World Ministries.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 5-to-0.
Action: Motion to pass Ordinance on frst reading.
Note: If passed, Public Hearing August 16, 2017.

Item 9C

Development and Administrative Services, Planning Division - 530 Mason -
Amended and Restated Planned District Agreement (pp. 452-496)

Ordinance on first reading - amending the 530 Mason Planned District
Agreement, to allow additional uses to include a sign manufacturing and
installation business, and authorizing the Mayor to execute the Amended and
Restated 530 Mason Planned District Agreement. Applicant: Jerry Finley,
P.E., Finley Engineering Group, on behalf of Omar Badran.
Richard Walton, Planning Director, to report.
Recommendation: Planning Board recommends approval 6-to-0.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, August 16, 2017.

Item 9D

Human Resources Department - Police & Fire Pension Plan - Amendment
(pp. 497-520)

Ordinance on first reading - amending the City of Daytona Beach Police
Officers' and Firefighters' Retirement System, Subpart D of the City Charter;
Amending Section 1, Definitions by amending the definitions of
"Accumulated Contributions", "Credited Service", “Firefighter", and
"Spouse"; amending Section 6, Benefit Amounts and Eligibility; amending
Section 8, Disability; amending Section 9, Vesting; amending Section 10,
Optional Forms of Benefits; amending Section 15, Maximum Pension;
amending Section 24 Prior Police or Fire Service; amending Section 27,
Deferred Retirement Option Plan; adding Section 29, Supplemental Benefit
Component for Special Benefits; Chapter 175 and 185 Share Accounts.
James Sexton, Human Resources Director, to report
Recommendation: Human Resources Director recommends passing the
Ordinance on first reading.
Action: Motion to pass the Ordinance on first reading.
Note: If passed, Public Hearing, August 16, 2017.

Item 9E

City Manager's Office - Historic Preservation Board - Appointments
(pp. 521-531)

Resolution appointing three (3) members to the Historic Preservation Board.
The board shall consist of nine (9) members appointed by the City
Commission. One member shall be nominated by each City Commission and
two members nominated by the Mayor. Board members shall be appointed
for three-year staggered terms and may be appointed to successive terms.
Members shall continue to serve until successors are appointed. At least one
member shall be an Architect. Members shall be appointed on the basis of
civic pride, integrity, experience, interest in historic preservation and the
requirements necessary for the City to maintain status as a Certified Local
Government. The majority of members shall be residents of the City. The
applicants are as follow: Dallas Peacock (Zone 3) would like to be
reappointed: Robert Fort (representing zone 5) and Dr. Daniel Stotland (zone
6) would like to be appointed.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 9F

City Manager's Office - Daytona Beach Racing & Recreational Facilities
District - Board Appointment (pp. 532-536)

Resolution appointing one (1) member to the Daytona Beach Racing and
Recreational Facilities District. The board shall consist of five members,
serving four (4) year terms. Must be qualified electors of the District and are
appointed by the City, County and jointly. The term of Bud Ritchey expired
on 7/1/17 and he would like to be reappointed. This is a city appointment.
Betty Goodman, Assistant City Manager, to report.
Recommendation: Commission action.
Action: Motion to adopt the Resolution.

Item 10

PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.

Items 11 & 12

11. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.

12. ADJOURNMENT.