January 18, 2017 Regular City Commission Meetings
»
Item 1 - 1. ROLL CALL.
Item 1
1. ROLL CALL.»
Item 4 - APPROVAL OF MINUTES.
Approval of Minutes
Approval of the minutes of the December 21, 2016 Regular Meeting of the
City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.
Item 4
APPROVAL OF MINUTES.Approval of Minutes
Approval of the minutes of the December 21, 2016 Regular Meeting of the
City Commission held at City Hall, 301 South Ridgewood Avenue, Daytona
Beach, Florida.
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Item 5 - AGENDA APPROVAL.
THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
Item 5
AGENDA APPROVAL.THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND
ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY
ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT
ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
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Item 7 - CITIZENS.
PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.
Item 7
CITIZENS.PUBLIC COMMENTS BY THE PEOPLE ADDRESSING THE CITY
COMMISSION
During this time Citizens have the opportunity to address the City
Commission on any item on the Consent Agenda. Items or discussions not
listed on the Agenda will not be heard during this comment section.
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Consent Agenda - CONSENT AGENDA.
PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Budget Division - FY 2016/17 First Quarter Budget Amendment
(pp. 13-25)
Resolution amending Resolution No. 16-264, which adopted the FY 2016/17
budget, in order to increase revenues by $1,223,226; operating expenditures
by $970,400, and capital expenditures and transfers by $252,826. This
budget amendment includes the carryforward of Bike Week funds and
encumbrances from FY 2015/16 to the current year, appropriation of
available funds in the Law Enforcement Trust and Federal Shared Property
Forfeiture Funds, adjustments to Redevelopment Fund revenues, increased
project budget for the Halifax Harbor Plaza elevator project, recognition of
additional parking revenue and expenses for the Municipal Stadium, and
balancing of individual funds, internal service revenues and expenditures.
Recommendation: Budget Offcer recommends adoption of the
Resolution.
8.B. Public Works, Administration Division - Thompson Consulting Services,
LLC – Debris Monitoring and Related Services – Contract Amendment
(pp. 26-54)
Resolution approving an Amendment to Contract No. 0112-1290 approved
by City Commission Resolution 12-154 and renewed by Resolution 15-140
and 16-172 with Thompson Consulting Services, LLC, 951 Market
Promenade Avenue, Suite 2101, Lake Mary, Florida 32746 permitting
payment of non-labor related costs; ratifying Task Order No.1 - Disaster
Debris Monitoring Services in the amount of $518,520 and Task Order No.
2 - Grant Management Support Services in the amount of $48,180 for the
expenditure of emergency services in response to Hurricane Matthew (DR-
4283) and authorizing the City Manager to expend the not-to-exceed amount
of $600,000 additional related services in response to Hurricane Matthew (DR-4283).
Thompson Consulting Services contract allows for the contractor to provide
disaster monitoring and related services to the City that is required to seek
Federal Emergency Management Agency (FEMA) assistance and
reimbursement for a disaster. Thompson mobilized to the City's Emergency
Operation Center (EOC) within eight hours of issuance and commenced
services with 24 hours of issuance of declared local stated disaster and has
provided the required services diligently, continuously, and in an
uninterrupted manner to ensure timely completion of disaster event. A
anticipated 87.5% of this expense will be reimbursed by FEMA and the
State of Florida. The anticipated cost to the City of Daytona Beach is not to
exceed $75,000 and General Fund balance has been set aside for this
expense.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
8.C. Public Works, Division of technical Services - Graybar - LED Retroft Light
Fixtures - Purchase (pp. 55-63)
Resolution authorizing the purchase of 48 (forty eight) LED light retroft
fxtures in the amount of $53,369 from Graybar, 1563 Jessie Street,
Jacksonville, Florida 32206 to replace the existing incandescent light
fxtures on the International Speedway Bridge over the Halifax River. This
request to purchase is pursuant to cooperative contract between Graybar and
the US Communities Contract No. MA-IS-1340234. Updating the fxtures
to LED output will save the City of Daytona Beach electricity and the
savings will pay back the cost of the LED fxtures in approximately (12)
twelve to (14) fourteen months. The existing incandescent light fxtures
have an anticipated life span of approximately 15,000 hours while the new
fxtures will have a life span of 100,000 hours. Funds available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
8.D. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 64-65)
Resolution authorizing payment from the General Fund in the amount of:
$150 to Early Learning Coalition of Flagler & Volusia Counties, Inc. for
Dolly Parton Imagination Library's "Love of Literacy" fundraising breakfast
and $250 to Beautifcation Tree Advisory for the Awards Reception on
January 24, 2017 at the Peninsula Club from the Bike Week Sponsorship Funds of Commissioner Kelly White.
Recommendation: Chief Financial Offcer recommends adoption of
the Resolution.
Consent Agenda
CONSENT AGENDA.PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM
CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL
THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF
THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).
8.A. Budget Division - FY 2016/17 First Quarter Budget Amendment
(pp. 13-25)
Resolution amending Resolution No. 16-264, which adopted the FY 2016/17
budget, in order to increase revenues by $1,223,226; operating expenditures
by $970,400, and capital expenditures and transfers by $252,826. This
budget amendment includes the carryforward of Bike Week funds and
encumbrances from FY 2015/16 to the current year, appropriation of
available funds in the Law Enforcement Trust and Federal Shared Property
Forfeiture Funds, adjustments to Redevelopment Fund revenues, increased
project budget for the Halifax Harbor Plaza elevator project, recognition of
additional parking revenue and expenses for the Municipal Stadium, and
balancing of individual funds, internal service revenues and expenditures.
Recommendation: Budget Offcer recommends adoption of the
Resolution.
8.B. Public Works, Administration Division - Thompson Consulting Services,
LLC – Debris Monitoring and Related Services – Contract Amendment
(pp. 26-54)
Resolution approving an Amendment to Contract No. 0112-1290 approved
by City Commission Resolution 12-154 and renewed by Resolution 15-140
and 16-172 with Thompson Consulting Services, LLC, 951 Market
Promenade Avenue, Suite 2101, Lake Mary, Florida 32746 permitting
payment of non-labor related costs; ratifying Task Order No.1 - Disaster
Debris Monitoring Services in the amount of $518,520 and Task Order No.
2 - Grant Management Support Services in the amount of $48,180 for the
expenditure of emergency services in response to Hurricane Matthew (DR-
4283) and authorizing the City Manager to expend the not-to-exceed amount
of $600,000 additional related services in response to Hurricane Matthew (DR-4283).
Thompson Consulting Services contract allows for the contractor to provide
disaster monitoring and related services to the City that is required to seek
Federal Emergency Management Agency (FEMA) assistance and
reimbursement for a disaster. Thompson mobilized to the City's Emergency
Operation Center (EOC) within eight hours of issuance and commenced
services with 24 hours of issuance of declared local stated disaster and has
provided the required services diligently, continuously, and in an
uninterrupted manner to ensure timely completion of disaster event. A
anticipated 87.5% of this expense will be reimbursed by FEMA and the
State of Florida. The anticipated cost to the City of Daytona Beach is not to
exceed $75,000 and General Fund balance has been set aside for this
expense.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
8.C. Public Works, Division of technical Services - Graybar - LED Retroft Light
Fixtures - Purchase (pp. 55-63)
Resolution authorizing the purchase of 48 (forty eight) LED light retroft
fxtures in the amount of $53,369 from Graybar, 1563 Jessie Street,
Jacksonville, Florida 32206 to replace the existing incandescent light
fxtures on the International Speedway Bridge over the Halifax River. This
request to purchase is pursuant to cooperative contract between Graybar and
the US Communities Contract No. MA-IS-1340234. Updating the fxtures
to LED output will save the City of Daytona Beach electricity and the
savings will pay back the cost of the LED fxtures in approximately (12)
twelve to (14) fourteen months. The existing incandescent light fxtures
have an anticipated life span of approximately 15,000 hours while the new
fxtures will have a life span of 100,000 hours. Funds available in the
General Fund.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
8.D. Finance Department - Allocation of Bike Week Sponsorship Funds
(pp. 64-65)
Resolution authorizing payment from the General Fund in the amount of:
$150 to Early Learning Coalition of Flagler & Volusia Counties, Inc. for
Dolly Parton Imagination Library's "Love of Literacy" fundraising breakfast
and $250 to Beautifcation Tree Advisory for the Awards Reception on
January 24, 2017 at the Peninsula Club from the Bike Week Sponsorship Funds of Commissioner Kelly White.
Recommendation: Chief Financial Offcer recommends adoption of
the Resolution.
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Item 9 - PUBLIC HEARINGS.
Engineering/Public Works Division - Revilo Boulevard - Right of
Way Vacation (pp. 66-76)
Resolution - PUBLIC HEARING - vacating the 10 Foot wide and
approximately 270 ± foot long, right-of-way located in the rear of Lots
4,5,6,7,8 and part of 9 of Block D of Schnee's Replat. An application was
submitted by John Hohl, property owner of 412 Revilo Boulevard, to vacate
the 50 foot long portion of alley right-of-way at the rear of his property.
Further review by staff indicated the entire ROW (approximately 270 feet
long, 10 feet wide) was sub-standard and served no purpose to the City
or utility providers. Therefore, staff is recommending an expansion of the
original application to include the entire ROW.
The City's Land Development Code (LDC), Section 3.4.AA.4 states:
An application for vacation of a public street right-of-way shall be approved
only on a fnding there is competent substantial evidence in the record that:
The right-of way is not now, or in the foreseeable future, needed for
public purpose for the city or its inhabitants; and
Vacation of the right-of-way is consistent with the comprehensive plan.
City staff fnds competent substantial evidence in the record that the above
criteria is satisfed. The applicant has provided letters of no objection to the
Vacation from TECO (gas), Bright House-Spectrum Communications, and
Florida Power & Light Company. A recent survey dated December 1, 2016,
indicated there are no easements identifed with the ROW Vacation request.
The City's Technical Review Team (TRT) has reviewed the application
request and offers no objection. Planning Board met on December 15, 2016
and recommended approval of this application by 7-0 vote.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.
Item 9
PUBLIC HEARINGS.Engineering/Public Works Division - Revilo Boulevard - Right of
Way Vacation (pp. 66-76)
Resolution - PUBLIC HEARING - vacating the 10 Foot wide and
approximately 270 ± foot long, right-of-way located in the rear of Lots
4,5,6,7,8 and part of 9 of Block D of Schnee's Replat. An application was
submitted by John Hohl, property owner of 412 Revilo Boulevard, to vacate
the 50 foot long portion of alley right-of-way at the rear of his property.
Further review by staff indicated the entire ROW (approximately 270 feet
long, 10 feet wide) was sub-standard and served no purpose to the City
or utility providers. Therefore, staff is recommending an expansion of the
original application to include the entire ROW.
The City's Land Development Code (LDC), Section 3.4.AA.4 states:
An application for vacation of a public street right-of-way shall be approved
only on a fnding there is competent substantial evidence in the record that:
The right-of way is not now, or in the foreseeable future, needed for
public purpose for the city or its inhabitants; and
Vacation of the right-of-way is consistent with the comprehensive plan.
City staff fnds competent substantial evidence in the record that the above
criteria is satisfed. The applicant has provided letters of no objection to the
Vacation from TECO (gas), Bright House-Spectrum Communications, and
Florida Power & Light Company. A recent survey dated December 1, 2016,
indicated there are no easements identifed with the ROW Vacation request.
The City's Technical Review Team (TRT) has reviewed the application
request and offers no objection. Planning Board met on December 15, 2016
and recommended approval of this application by 7-0 vote.
David Waller, Deputy Public Works Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.
»
Item 10A - ADMINISTRATIVE ITEMS.
Finance Department - Branch Banking and Trust Company (BB&T) - Capital
Financing of the FY17 Purchase of Fire Pumper and Rescue Unit (pp. 77-
137)
Ordinance on frst reading approving the issuance of debt fnancing with
Branch Banking and Trust Company (BB&T), PO Box 714, Columbia, SC
29202, in the amount of $535,831.05 for acquisition of one fre pumper and
one rescue unit. The City received a proposal regarding the purchase of one
(1) E-One Typhoon pumper ($390,536.05) and one (1) Wheeled Coach
Industries Firemedic rescue unit with 2017 Chevrolet C3500 chassis
($145,295) from Hall-Mark RTC. City Commission adopted Resolution 16-
329 approving the purchase and the intent to use debt fnancing at the
December 7, 2016 Regular Commission Meeting. The Finance Department
through its Financial Advisor, Public Financial Management, LLC,
solicited fnancing proposals from over 80 banks and fnancing partners and
received eight responses. The lowest proposal was from BB&T with an
interest rate of 1.96 percent for a term not to exceed 7 years with annual
payments not to exceed $84,563.88. Total debt service in 2017 is
$70,234.99 plus closing cost estimated at $5,000. The anticipated closing
date is February 2, 2017. Repayment of the loan will commence on
December 1, 2017 and will be made annually from non-ad valorem
revenues. After the frst three years, the fnancing can be prepaid in whole
with no additional costs. Funds available in the General Fund.
Patricia Bliss, Chief Financial Offcer, to report.
Recommendation: Chief Financial Offcer recommends approval.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing February 1, 2017.
Item 10A
ADMINISTRATIVE ITEMS.Finance Department - Branch Banking and Trust Company (BB&T) - Capital
Financing of the FY17 Purchase of Fire Pumper and Rescue Unit (pp. 77-
137)
Ordinance on frst reading approving the issuance of debt fnancing with
Branch Banking and Trust Company (BB&T), PO Box 714, Columbia, SC
29202, in the amount of $535,831.05 for acquisition of one fre pumper and
one rescue unit. The City received a proposal regarding the purchase of one
(1) E-One Typhoon pumper ($390,536.05) and one (1) Wheeled Coach
Industries Firemedic rescue unit with 2017 Chevrolet C3500 chassis
($145,295) from Hall-Mark RTC. City Commission adopted Resolution 16-
329 approving the purchase and the intent to use debt fnancing at the
December 7, 2016 Regular Commission Meeting. The Finance Department
through its Financial Advisor, Public Financial Management, LLC,
solicited fnancing proposals from over 80 banks and fnancing partners and
received eight responses. The lowest proposal was from BB&T with an
interest rate of 1.96 percent for a term not to exceed 7 years with annual
payments not to exceed $84,563.88. Total debt service in 2017 is
$70,234.99 plus closing cost estimated at $5,000. The anticipated closing
date is February 2, 2017. Repayment of the loan will commence on
December 1, 2017 and will be made annually from non-ad valorem
revenues. After the frst three years, the fnancing can be prepaid in whole
with no additional costs. Funds available in the General Fund.
Patricia Bliss, Chief Financial Offcer, to report.
Recommendation: Chief Financial Offcer recommends approval.
Action: Motion to pass the Ordinance on frst reading.
Note: If passed, Public Hearing February 1, 2017.
»
Item 10B - Development and Administrative Services - Indigo International, LLC -
LPGA International Golf Course - Real Property Purchase and Sale Contract
(pp. 138-254)
Resolution approving the Real Property Purchase and Sale Contract by and
between the City of Daytona Beach ("Seller") and Indigo International, LLC
("Buyer"), P.O. Box 10809, Daytona Beach, Florida 32120 concerning the
real property contained in the Seller and Buyer's current Lease Agreement
dated August 28, 1997, as modifed and amended, consisting of
approximately 657 acres. Consideration for the purchase of the property is
as follows:
$1,500,000 to be paid by Buyer at the time of the proposed closing, no
later than January 31, 2017.
An annual surcharge to be paid by the Buyer in the amount of $1 per
round of golf with a minimum annual payment of $70,000 and a
maximum aggregate payment of $700,000.
Simultaneous transfer from Buyer to Seller at closing of approximately
14.28 acres of land adjacent to Municipal Stadium. **This item was
continued from the December 21, 2016, Regular City Commission
Meeting**
Richard Walton, Planning Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.
Item 10B
Development and Administrative Services - Indigo International, LLC -LPGA International Golf Course - Real Property Purchase and Sale Contract
(pp. 138-254)
Resolution approving the Real Property Purchase and Sale Contract by and
between the City of Daytona Beach ("Seller") and Indigo International, LLC
("Buyer"), P.O. Box 10809, Daytona Beach, Florida 32120 concerning the
real property contained in the Seller and Buyer's current Lease Agreement
dated August 28, 1997, as modifed and amended, consisting of
approximately 657 acres. Consideration for the purchase of the property is
as follows:
$1,500,000 to be paid by Buyer at the time of the proposed closing, no
later than January 31, 2017.
An annual surcharge to be paid by the Buyer in the amount of $1 per
round of golf with a minimum annual payment of $70,000 and a
maximum aggregate payment of $700,000.
Simultaneous transfer from Buyer to Seller at closing of approximately
14.28 acres of land adjacent to Municipal Stadium. **This item was
continued from the December 21, 2016, Regular City Commission
Meeting**
Richard Walton, Planning Director, to report.
Recommendation: Deputy Public Works Director recommends adoption
of the Resolution.
Action: Motion to adopt the Resolution.
»
Item 10C - Cultural Services and Community Events Division - Bike Week 2017 Private
Property - Master Plan (pp. 255-373)
Resolution approving the Bike Week 2017 Private Property Master Plan.
The Master Plan is recommended for approval by the Daytona Regional
Chamber of Commerce's Bike Week Festival Task Force.
Bob Coleman and Phil Maroney, Vice Chairs Bike Week Festival Task
Force, to report.
Recommendation: Cultural Services and Community Events Director
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.
Item 10C
Cultural Services and Community Events Division - Bike Week 2017 PrivateProperty - Master Plan (pp. 255-373)
Resolution approving the Bike Week 2017 Private Property Master Plan.
The Master Plan is recommended for approval by the Daytona Regional
Chamber of Commerce's Bike Week Festival Task Force.
Bob Coleman and Phil Maroney, Vice Chairs Bike Week Festival Task
Force, to report.
Recommendation: Cultural Services and Community Events Director
recommends adoption of the Resolution.
Action: Motion to adopt the Resolution.
»
Item 10D - Cultural Services and Community Events Division - Bike Week 2017 Public
Property - Master Plan (pp. 374-440)
Resolution approving the Bike Week 2017 Public Property Master Plan
compiled by the Cultural Services and Community Events Division of all
requests for use of public property during Bike Week 2017 for approval by
the City Commission. The activities included in the plan have been
conducted routinely for many years each Bike Week. City staff has
reviewed these requests and no concerns were noted.
Helen Riger, Cultural Services and Community Events Director,
to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.
Item 10D
Cultural Services and Community Events Division - Bike Week 2017 PublicProperty - Master Plan (pp. 374-440)
Resolution approving the Bike Week 2017 Public Property Master Plan
compiled by the Cultural Services and Community Events Division of all
requests for use of public property during Bike Week 2017 for approval by
the City Commission. The activities included in the plan have been
conducted routinely for many years each Bike Week. City staff has
reviewed these requests and no concerns were noted.
Helen Riger, Cultural Services and Community Events Director,
to report.
Recommendation: Commission Action.
Action: Motion to adopt the Resolution.
»
Item 11 - PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THE
OPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.
Item 11
PUBLIC COMMENTS - DURING THIS TIME CITIZENS HAVE THEOPPORTUNITY TO ADDRESS THE CITY COMMISSION ON ANY
MATTER THAT IS NOT ON THE AGENDA.
»
Items 12 & 13 - 12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITY
MANAGER AND CITY ATTORNEY REPORT.
13. ADJOURNMENT.
Items 12 & 13
12. COMMENTS AND INQUIRIES FROM THE CITY COMMISSION - CITYMANAGER AND CITY ATTORNEY REPORT.
13. ADJOURNMENT.
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