NovusAGENDA

CITY OF DAYTONA BEACH, FLORIDA



THE CITY OF DAYTONA BEACH
REGULAR MEETING – CITY COMMISSION
OCTOBER 19, 2011
CITY COMMISSION CHAMBERS
6:00 P.M.

AGENDA

Website Address – www.codb.us (City Clerk)

NOTICE- If any person decides to appeal any decision of the City Commission at this meeting, he will need a record of the proceedings and, for that purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City does not prepare or provide such a record.


	For special accommodations, please notify the City Clerk’s Office at least 72 hours in advance. (386) 671-8020		Help for the hearing impaired is available through the Assistive Listening System. Receivers can be obtained from the City Clerk’s Office.



In accordance with the Americans with Disabilities Act (ADA), persons needing a special accommodation to participate in the Commission proceedings should contact the City Clerk’s Office not later than three days prior to the proceedings.


PUBLIC PARTICIPATION.

5:30 P.M. - PUBLIC PARTICIPATION - Public participation for items not on the agenda can be presented to the Mayor or his designee and other City Commissioners attending, along with City staff representatives at 5:30 p.m. prior to the regular meeting of the City Commission which begins at 6:00 p.m.
1.	Roll Call.

2.	Invocation.

3.	Pledge of Allegiance to the Flag.

4.	Approval of Minutes.

	4A.	Approval of Minutes Approval of the minutes of the August 3, 2011 Budget Workshop and the Regular Meeting of the City Commission of The City of Daytona Beach, Florida, held Wednesday, September 21, 2011, at 6:00 p.m., in the Commission Chambers, City Hall, 301 South Ridgewood Avenue, Daytona Beach, Florida.

5.	Agenda Approval.

THOSE MATTERS INCLUDED UNDER THE CONSENT AGENDA ARE SELF-EXPLANATORY AND ARE NOT EXPECTED TO REQUIRE REVIEW OR DISCUSSION. ITEMS WILL BE ENACTED BY ONE MOTION. IF DISCUSSION IS DESIRED BY ANY MEMBER OF THE COMMISSION, THAT ITEM MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. (CITIZENS WITH CONCERNS SHOULD ADDRESS THOSE CONCERNS TO A MEMBER OF THE CITY COMMISSION OR STAFF).

6.	Presentation.

	6A.	BEAUTIFICATION AWARDS - October 2011 (pp. 10-12) Residential Award: Dean & Mary Gittings, 110 Sunrise Boulevard, Commissioner Edith Shelley, Zone 1, to present. Commercial Award: Ocean Ritz Condominiums, 2900 North Atlantic Avenue, Mayor Glenn Ritchey to present.

7.	Public Comment BY PEOPLE ADDRESSSING THE CITY COMMISSION FOR ITEMS ON THE AGENDA.

8.	Consent Agenda.

PLEASE NOTE: ITEMS PULLED FROM THE CONSENT AGENDA MAY BE REMOVED FROM CONSIDERATION BY THE CITY COMMISSION AND CONTINUED FOR TWO (2) WEEKS UNTIL THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING. (ONLY MEMBERS OF THE CITY COMMISSION MAY REMOVE ITEMS FROM THE AGENDA).

	8A.	Allocation of Bike Week Sponsorship Funds (pp. 14-17) Resolution authorizing payment in the amount of: $500 to Living Faith World Ministries for their annual "Hallelujah Night" from the Bike Week Sponsorship Fund of Commissioner Patrick Henry. Funds available in the General Fund. Recommendation: Chief Financial Officer recommends adoption of the Resolution.

	8B.	Wayfinding Master Plan - Request for Proposals (RFP) (pp. 18-22) Resolution authorizing City staff to issue a Request for Proposals (RFP) for qualified consultants to prepare a Wayfinding Master Plan for the City that will provide an orderly plan for installing Wayfinding Signage throughout the City to efficiently guide visitors, tourists, and local residents to important destination points in the City and brand avenues in the City such as the E-Zone and Historic Downtown. Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

	8C.	House Bill No. 7207 - Permit Extension Procedures (pp. 23-29) Resolution establishing administrative procedures, fees, requirements and limitations to carry out the development order and building permit extensions authorized by House Bill 7207, now known as Chapter Law No. 2011-139, Laws of Florida. Applicant: Development Services Department, Planning Division. Recommendation: Deputy City Manager/Administrative Services recommends adoption of the Resolution.

	8D.	Community Housing Development Organization (CHDO) and Mortgage Agreement - Haven Recovery Center F/K/A-Serenity House of Volusia - Amendment (pp. 30-40) Resolution approving an amendment to Community Housing Development Organization (CHDO) and Mortgage Agreement with Haven Recovery Center F/K/A-Serenity House of Volusia, Inc., to increase the not-to-exceed amount from $100,000 previously approved by Resolution No. 10-152 to $130,000. The project is located at 637/639 Tanglewood Street and the increase reflects additional rehabilitation costs needed to accommodate handicap accessible requirements, exterior improvements, and the developer fee. The existing 4,342 square foot, two story/two buildings were previously used as a recovery/transitional housing for up to 22 persons but after the rehabilitation will provide permanent housing for four families. Federal Home Investment Partnerships Program (HOME) regulations require that fifteen percent (15%) of the City’s annual funding allocation be reserved for affordable housing development by qualified CHDO’s. Haven Recovery Center is a qualified/certified Community Housing Development Organization (CHDO). Funds are available in HOME Fund. Recommendation: Economic/Community Development Director recommends adoption of the Resolution.

	8E.	Utilities Department - Shelley's Environmental Systems - Transport and Disposal of Waster Water Sludge - Funding Approval (pp. 41-56) Resolution amending Resolution No. 11-42, which was modified by Resolution No. 11-160, for sludge transportation and disposal with Shelley’s Environmental Systems, PO Box 249, Zellwood, Florida 32798, to increase the expenditure authorization from $667,184, to $1,587,184 ($920,000 increase). A bid was issued for the transport and disposal of wastewater sludge and the City Commission approved a contract with Shelley’s Environmental,by Resolution No. 11-42 and later modified by Resolution No.11-160. The contract was awarded for three years and is in effect. Funds available in the Water and Sewer Fund. Recommendation: Utilities Director recommends adoption of the Resolution.

	8F.	Professional Services - Alcalde & Fay, LTD. - Contract Approval (pp. 57-64) Resolution approving an agreement with Alcalde & Fay, LTD., in the amount of $50,000 (4166.66 per month), for professional services in the field of government and public affairs including legislative procedure and regulatory processes, public policy, federal appropriations, and grant programs administered by the Federal Government, for the term of October 1, 2011 through September 30, 2012. Specific scope of work will be taking action on City's 2012 Federal Issues Program as approved by City Commission. Funds are available in the General Fund. Recommendation: Government Relations Administrator recommends adoption of the resolution.

	8G.	Professional Services - Ramba Consulting Group, LLC. - Contract Approval (pp. 65-71) Resolution approving an agreement with Ramba Consulting Group, LLC, 101 South Monroe Street, Tallahassee, FL 32301, for professional services for appropriations and grants issues as directed by the City, in the amount of $40,000 ($4,000 per month for ten months) for the term of October 1, 2011 through July 31, 2012. The scope of work associated with agreement is to take action on the City's 2012 State Issues Program as approved by the City Commission. Funds available in the General Fund. Recommendation: Government Relations Administrator recommends adoption of the resolution.

	8H.	Florida Department of Transportation (FDOT) - International Speedway Boulevard (ISB) Mast Arm Improvement Project - Agreement Approval (pp. 72-88) Resolution approving an agreement, in the amount of $80,000, with the Florida Department of Transportation (FDOT) to upgrade the mast arm installations of 10 mast arms on International Speedway Boulevard (ISB) in the Spring of 2012 from the standard FDOT galvanized gray to decorative black. FDOT will be upgrading the ISB signalization system by replacing span wire signals systems with mast arms at 10 ISB locations. There are currently six (6) mast arms on ISB with the upgraded galvanized and painted black finish. In order to maintain the aesthetics and consistency of this main entrance to the City, the proposed mast arms should have a similar finish. Funds available in the 5 Cent Transportation Gas Tax Fund. Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

	8I.	U.S. Highway 1/Ridgewood Avenue - Landscape Median Beautification Improvements - Lowest and Best Bid Acceptance (pp. 89-98) Resolution accepting the lowest and best bid, in the amount of $137,900, for the U.S. Highway 1/Ridgewood Avenue Median Beautification Improvement Project between Magnolia Avenue and Wilder Boulevard, from R.J. Landscape Contractors, 1766 Taylor Road, Port Orange, FL 32128. The project is fully funded by the Florida Department of Transportation (FDOT). The Local Agency Program (LAP) Grant and a Joint Participation Agreement (JPA) were executed on May 10, 2011 and Amendment Number 1 was executed September 26, 2011. The project was discussed with the Beautification/Tree Advisory Board in March, 2011, and a follow-up presentation of the revised design was presented on October 4, 2011. Funds available in the Capital Projects Fund. Recommendation: Deputy City Manager/Operations recommends adoption of the Resolution.

	8J.	Allocation of Bike Week Sponsorship Funds Addendum added 10-17-11 Resolution authorizing payment in the amount of: $300 to the annual Derbyshire Community Event sponsored by Leisure Services from the Bike Week Sponsorship Fund of Commissioner Patrick Henry. Funds available in the General Fund. Recommendation: Chief Financial Officer recommends adoption of the Resolution.

9.	Public Hearings.

	9A.	Code of Ordinance - Section 46-26 - Financial Integrity - Amendment (pp. 99-105) Ordinance on the second reading - PUBLIC HEARING - amending City Code, Section 46-26 to allow for the creation of Renewal and Replacement Funds for stated Enterprise Funds. The basic concept behind a Renewal and Replacement Fund is that annually monies are transferred from operations to the Renewal and Replacement Fund which are to be utilized to maintain and enhance the City's infrastructure. Therefore, revenues earned by the Enterprise Funds are reinvested in the Enterprise Fund to ensure continued reliable service to the citizens. Laurie Matta, Chief Financial Officer, to report. Recommendation: Chief Financial Officer recommends adoption of the Ordinance. Action: Motion to adopt the Ordinance.

	9B.	Large Scale Comprehensive Plan Amendment – Transportation Concurrency Exception Area (pp. 106-291) Ordinance on second reading - PUBLIC HEARING - adopting Comprehensive Plan Amendments previously transmitted to state agencies and local jurisdictions, amending the Redevelopment Element of the City’s Comprehensive Plan, expanding the boundaries of the Transportation Concurrency Exception Area (TCEA) to all Community Redevelopment Areas. The purpose of the amendment is to encourage and streamline redevelopment efforts. Applicant: Development and Administrative Services Department, Planning Division. Richard Walton, Planning Director, to report. Recommendation: Deputy City Manager/Administrative Services recommends adoption of the Ordinance. Action: Motion to adopt the Ordinance.

10.	Administrative Items.

	10A.	International City/County Management Corporation-Retirement Corporation (ICMA-RC) - Agreement Amendment (pp. 292-314) Ordinance on first reading - amending the Governmental Money Purchase Plan and Trust Adoption Agreement between the City and the International City/County Management Corporation-Retirement Corporation (ICMA-RC) reducing the City's contributions to employees in the 401A plans. Contributions for General, Administrative, Professional and Technical employees in Plan #109439 will be reduced to 4.91%; Contributions for Executive employees in Plan #109440 will be reduced to 6.27%. This will result in a projected annual saving to the City of approximately $60,176. Sally McCarroll, Human Resources Director, to report. Recommendation: Human Resources Director recommends passing the Ordinance on first reading. Action: Motion to pass the Ordinance of first reading. Note: If passed, Public Hearing, November 2.

	10B.	Main Street Redevelopment Plan - 2011 Amendments (pp. 315-357) Ordinance on first reading - approving amendments to the Main Street Redevelopment Plan that incorporates certain goals, policies, and objectives provided in the E-Zone Master Plan. On September 14th the Main Street/South Atlantic Redevelopment Area Board voted to recommend to the Community Redevelopment Agency certain amendments to the Main Street Redevelopment Plan for the primary purpose of revising and adding goals, policies, and objectives that reference certain recommendations provided in the E-Zone Master Plan, and to remove references to the roundabout that the E-Zone Master Plan identified at the intersection of S. Atlantic Avenue and Main Street. On September 22nd the Planning Board voted to approve the finding that the proposed amendments conform to the Comprehensive Plan. On October 5th the Community Redevelopment Agency voted to recommend the City Commission approve the proposed amendments to the Main Street Redevelopment Plan as amended, and forward its recommendation to the City Commission, and directed staff to send notice to affected taxing districts. Reed Berger, Redevelopment Director, to report. Recommendation: Main Street/South Atlantic Redevelopment Area Board voted 9-to-0 to approve. Planning Board voted 11-to-0 to approve. Community Redevelopment Agency voted 7-to-0 to approve as amended. Action: Motion to pass the Ordinance on first reading. Note: If passed, Public Hearing, November 2.

	10C.	Annual Performance Review - City Attorney (pp. 358-359) Annual performance review of City Attorney, Marie S. Hartman, for the period of June 30, 2010 through June 30, 2011. Commissioner Kelly White to present.

11.	Comments and inquiries from the City Commission and City Manager.

12.	Adjournment.